2015 Bulletins

Supplemental Nutrition Assistance Program (SNAP) (01)
General Assistance (04)
Minnesota Family Investment Program (MFIP) (11)
Medicaid Management Information System (MMIS) (14)
Child and Teen Checkups (15)
Benefit Recovery (19)
Minnesota Health Care Programs Bulletins (21)
Managed Care Purchasing (24)
Aging Initiative (25)
SSIS (31)
General Fiscal Reporting and Accounting (32)
Community Living Supports (48)
Alcohol and Drug Abuse Division (51)
Mental Health Program (53)
Disability Services Division (56)
Nursing Homes (62)
Children’s Services (Including Title IV-E) (68)
General Social Services Issues (69)
Child Support Enforcement (75)
Direct Care and Treatment (76)
Reimbursement for State Facility Care (77)
General Department Information (85)
Office for Equal Opportunity, Affirmative Action (89)



FOOD SUPPORT (01)
15-01-01 Supplemental Nutrition Assistance Program (SNAP)Banked Month Guidance
This bulletin outlines the guidance for the SNAP Banked Month Guidance effective January 1, 2016



MINNESOTA FAMILY INVESTMENT PROGRAM (MFIP) (11)
15-11-01 2016 - 2017 Minnesota Family Investment Program (MFIP) Biennial Service Agreement (BSA) Guidelines
To provide information to county and nation/tribal directors on the 2016 - 17 BSA requirements for MFIP. 8/20/15
15-11-02 DHS Reissues Work Will Always Pay With MFIP
Work Will Always Pay With MFIP handout for use by eligibility workers and job counselors. 10/1/15
15-11-02C Corrected #15-11-02: DHS Reissues Work Will Always Pay With MFIP
Work Will Always Pay With MFIP handout for use by eligibility workers and job counselors. 10/1/15



CHILD AND TEEN CHECKUPS (15)
15-15-01 2016 Interim Contract Requirements for Child and Teen Checkups (C&TC) Administrative Services
2016 C&TC Administrative Services Interim Contract Requirements. 9/30/15



MINNESOTA HEALTH CARE PROGRAMS BULLETINS (21)
15-21-01 Effects of the Nursing Home Level of Care (LOC) Changes on Medical Assistance (MA) Payment of Long-Term Care (LTC) Services
Effects of the nursing home level of care changes on MA payment of LTC services. 1/14/15
15-21-02 Hospital Presumptive Eligibility
Hospital Presumptive Eligibility (HPE) provides temporary Medical Assistance (MA) coverage to people who meet the HPE program eligibility requirements. 2/10/15
15-21-03 Changes to MinnesotaCare Household Composition Rules
MinnesotaCare household composition changes. 4/28/15
15-21-04 Change in Determining Asset Eligibility for a Long-Term Care Spouse
Change in determining asset eligibility for a long-term care spouse. 6/29/15
15-21-06 Entering Recovery Obligations in MMIS
Updated obligation types and use of obligation types.
15-21-07C Corrected #15-21-07: Changes to Medical Assistance for Employed Persons with Disabilities (MA-EPD) Premiums and Billing
MA-EPD premium and billing changes 10/1/15
15-21-08 MA-EPD Premiums Paid and MA Estate Recovery
How premiums paid by clients for Medical Assistance for Employed Persons with Disabilities (MA-EPD) affect claims for Medical Assistance (MA) estate recovery 9/15/15
15-21-09 Medical Assistance Coverage for People Who Are Incarcerated
Application process and policy for people who are incarcerated and are requesting health care coverage. 10/12/15



AGING INITIATIVE (25)
15-25-01 Alternative Care Program (AC)- New Process for Verification of Citizenship or Immigration Status
Clarification of citizenship or immigration status verification requirements for the AC program. 1/23/15
15-25-02 Rate Methodologies for EW, AC, and ECS Service Authorization
Rate methodologies and rate policies to use when authorizing services under the Elderly Waiver (EW), Alternative Care (AC), and Essential Community Supports (ECS) programs. 2-20/15
15-25-03 Lead Agency Implementation of NF LOC Changes: Additional Operational Information
Provide additional operational information to lead agencies regarding forms, MMIS changes, assessment of risk, and operational scenarios. 2/27/15
15-25-04 Elderly Waiver (EW) Customized Living MMIS Authorization Process Changes
EW customized living services Medicaid Management Information System (MMIS) authorization process. 3/3/15
15-25-04C Corrected #15-25-04: Elderly Waiver (EW) Customized Living MMIS Authorization Process Changes
EW customized living services Medicaid Management Information System (MMIS) authorization process. 3/19/15
15-25-05 Alternative Care (AC) Program Fee Procedures, Billing, Long-Term Care Insurance Policy, and Estate Recoveries
Provide updated information on the responsibility of the lead agency to collect overdue fees, estate recovery of AC expenses, and long-term care insurance policies. 3/10/15
15-25-05C Corrected #15-25-05: Alternative Care (AC) Program Fee Procedures, Billing, Long-Term Care Insurance Policy, and Estate Recoveries
Provide updated information on the responsibility of the lead agency to collect overdue fees, estate recovery of AC expenses, and long-term care insurance policies. 10/2/15
15-25-05C Corrected Bulletin #15-25-05: Alternative Care (AC) Program Fee Procedures, Billing, Long-Term Care Insurance Policy, and Estate Recoveries
Provide updated information on the responsibility of the lead agency to collect overdue fees, estate recovery of AC expenses, and long-term care insurance policies. 10/2/15
15-25-06 Information about the Home and Community Based Services (HCBS) Waiver Provider Self-Assessment
HCBS waiver providers required to complete self-assessment 3/25/15
15-25-07 Senior LinkAge Line Help for People Moving to Registered Housing with Services
Summarize the legislation and service implementation developed by commissioners. Update on partner roles and responsibilities. 4/2/15
15-25-08 HCBS Funding Available to Emergency Medical Assistance (EMA) Recipients Ending June 30, 2015
Notify lead agencies and providers that the last date of service for Home and Community-Based Services (HCBS) for EMA recipient funding is June 15, 2015. 5/14/15
15-25-09 Legislative Changes to the Alternative Care Program (AC) FY2016
The purpose of the bulletin is to notify lead agencies of the new processes lead agencies will follow as a result of FFP. 6/15/15
15-25-10 HCBS Waiver, AC and ECS Case Management Form for Transfer/Communication July 22, 2015
Announce the availability of the Home and Community Based Services (HCBS) Waiver, Alternative Care (AC) and Essential Community Supports (ECS) Case Management Transfer and Communication Form 6037. July 22, 2015
15-25-11 ICD-10 Diagnosis Code Implementation
Explain ICD-10 codes effective October 1, 2015, the transition process for ICD-9 to ICD-10 codes for home and community based service (HCBS) agreement letters, and the action needed on screening documents and home care authorizations. July 29, 2015
15-25-12 Family Caregiver Services for Families of Older Adults
Clarify service options available to support family caregivers under Elderly Waiver (EW) and Alternative Care (AC) programs. Announce the addition of Family Memory Care services. December 15, 2015



GENERAL FISCAL REPORTING AND ACCOUNTING (32)
15-32-01 Human Service 2015 Allocations
Calendar year 2015 human service formula allocations for county and tribal human service agencies. 1/21/15
15-32-03 DHS Publishes Standard Invoice Field Codes for Calendar Year 2015
Invoice field codes used by DHS Financial Operations Division (FOD) when issuing payments by electronic funds transfers (EFT) or warrants, to county human service agencies. 2/3/15
15-32-04 Information to Assist Counties with Preparation and Submission of Fiscal Reports
Consolidated reference information for county fiscal reports required by DHS Financial Operations Division. 2/13/15
15-32-05 Title IV-E Foster Care Per Diem Rates for Children's Residential Facilities and Child Placing Agencies
Title IV-E eligible children's group residential facilities and Rule 4 child placing agencies. 3/4/15
15-32-06 Calendar Year 2016 Participation Rates
Information for county human service agencies to assist them in preparing calendar year (CY) 2016 budgets. 6/1/15
15-32-07 Instructions for Completing the Social Service Fund Report, Form (DHS-2556)
Instructions for completing the quarterly Social Service Fund Report (DHS-2556). 6/19/15
15-32-08 Income Maintenance Random Moment Study (IMRMS) Operational Procedures; Programs/Activity Definitions
IMRMS operational procedures, programs and activity definitions.8/20/15
15-32-09 Changes to DHS BRASS Manual for Calendar Years 2016 - 2017
Budgeting, Reporting and Accounting for Social Services (BRASS) Manual for calendar years (CY) 2016 - 2017.9/30/15
15-32-10 Local Collaborative Time Study (LCTS) Operations and Activity Codes
Time study operations and activity code definitions for administering the Local Collaborative Time Study (LCTS. 9/30/15



COMMUNITY LIVING SUPPORTS (48)
15-48-01 2015 Legislative Changes to Group Residential Housing Program
Summary of changes from the 2015 legislative session to the Group Residential Housing (GRH) program. 7/13/15



CHEMICAL HEALTH (51)
15-51-01 Complying with Consolidated Chemical Dependency Treatment Fund Billing for Specifically Qualified Individuals
Clarification of qualified individuals for Consolidated Chemical Dependency Treatment Fund billing and residential program intensity requirements. 1/7/15



MENTAL HEALTH PROGRAM (53)
15-53-01 Legislative changes to Children's Therapeutic Services and Supports
Legislative changes to Children's Therapeutic Services and Supports (CTSS). 10/19/15
15-53-02 Children's Mental Health Division: Youth Assertive Community Treatment
Youth Assertive Community Treatment service description, service standard requirement, rate setting methodology, and contracting process. 12/1/15



NURSING HOMES (62)
15-62-01 Nursing Facility Policy Changes in 2015 Legislation
Changes enacted during the 2015 legislative session 8/11/15
15-62-02 DHS Adjusts Nursing Home Property Limitations and Dollar Thresholds in 2015
2015 adjustments to limitations and dollar thresholds used in nursing facility property rate calculations 8/11/15



CHILDREN'S SERVICES (INCLUDING TITLE IV-E) (68)
15-68-01 Child Safety Practice Guidance Issued
Child safety-focused practice guidance. 2/5/15
15-68-02 Northstar Care for Children Uniform Assessment Tool
Northstar Care for Children Uniform Assessment Tool. 3/10/15
15-68-03 Child Care Assistance Program Policies for Northstar Care for Children
Child Care Assistance Program policy related to Northstar Care for Children. 2/25/15
15-68-04 Title IV-E Foster Care Update
To inform county and tribal agencies of Title IV-E foster care regulations. 4/6/15
15-68-04C Corrected #15-68-04:Title IV-E Foster Care Update
Correct an error made in the order of examples listed under legal parent/s and non-parent specified relatives. 4/10/15
15-68-05 Relative Notice Requirements for Children in Foster Care
The Fostering Connections to Success and Increasing Adoptions Act of 2008 requires relative search and notice consistent with Title IV-E requirements. 5/1/2015
15-68-06 Implementing the MFIP Housing Assistance Grant
This bulletin summarizes Minnesota Family Investment Program (MFIP) policy guidance related to the $110 MFIP Housing Assistance Grant. 6/1/15
15-68-06C Corrected #15-68-06:Implementing the MFIP Housing Assistance Grant Grant
This bulletin summarizes Minnesota Family Investment Program (MFIP) policy guidance related to the $110 MFIP Housing Assistance Grant. 6/1/15
15-68-08 Overview of 2015 Laws Affecting Children and Families
2015 child welfare legislation. 7/1/15
15-68-09 Child Protection Allocation
Funds allocated by the Minnesota Legislature for child protection staffing and services. 7/8/15
15-68-10 Child Care Assistance Program Provider Compliance Guidance
This bulletin gives guidance about actions related to child care payments authorized under Minnesota Statutes, section 119B.13, subdivision 6, paragraph (d). July 31,2015
15-68-11 2015 Child Support Legislative Changes
Changes affecting child support enacted during the 2015 Minnesota Legislative session. July 22,2015
15-68-12 Clarifying Culture in Placement Decisions
Consideration of culture in compliance with the federal Multiethnic Placement Act (MEPA) and Interethnic Adoption Provisions (IEP), when making placement decisions. July 22,2015
15-68-13 Child Care Assistance Program 2015 Legislative Changes
Child Care Assistance Program changes resulting from Legislative action. August 15,2015
15-68-14 Ensuring Educational Stability of Children in Foster Care
The Fostering Connections to Success and Increasing Adoptions Act of 2008 amends Titles IV-B and IV-E of the Social Security Act to improve educational stability for children in foster care. August 15,2015
15-68-15 Title IV-E Northstar Kinship Assistance Program Requirements
Defines and clarifies Northstar Kinship Assistance eligibility, and requirements for federal Title IV-E kinship guardianship assistance. August 26,2015
15-68-16 Extended Foster Care for Youth Ages 18-21
Fostering Connections to Success and Increasing Adoptions Act of 2008 [Public Law 110-351], including foster care for youth ages 18-21. September 4,2015
15-68-17 Title IV-E Requirements for the Preventing Sex Trafficking and Strengthening Families Act
Public Law 113-183, Preventing Sex Trafficking and Strengthening Families Act, requirements for case plans and case reviews. September 29,2015
15-68-17C Title IV-E Requirements for the Preventing Sex Trafficking and Strengthening Families Act
Public Law 113-183, Preventing Sex Trafficking and Strengthening Families Act, requirements for case plans and case reviews. 6/9/16
15-68-18 Smoke-Free Child Foster Homes
Defines policy and child welfare practice requirements to protect foster children from the effects of second-hand smoke. 9/30/15
15-68-19 Revised Child Maltreatment Intake, Screening and Response Path Guidelines
October 2015 revision of DHS-5144, Minnesota's Child Maltreatment Screening Guidelines. 10/1/15
15-68-20 2015 Social Services Block Grant Annual Report
Describes the federal Social Services Block Grant (SSBG) requirements in Minnesota. 10/12/15
15-68-21 Allocations Announced For Adolescent Independent Living Skills Funding
Budget instructions, eligibility, funding priorities, use and fiscal management of funds for the Support for Emancipation and Living Functionally (SELF) program. 11/13/15
15-68-22 Timely Case Documentation in the Social Service Information System (SSIS) Supports Case Practice
Improvement is needed in reporting child foster care placement and adoption data. 11/17/15
15-68-23C Minnesota's Child Welfare Report, 2014
To provide a corrected version of Minnesota's Child Welfare Report, 2014. 7/27/16
15-68-24 Child Care Assistance Program Basic Sliding Fee First Quarter Reallocation
Child Care Assistance Program may reallocate Basic Sliding Fee Funds after the first quarter of the calendar year. 12/17/15
15-68-25 New Authorizer/Payer for Children’s Mental Health Residential Treatment Services
A 2011 legislative change gave American Indian Tribes state authority to cover costs of mental health treatment services delivered in a children’s mental health residential treatment facility for children eligible for Medical Assistance or MinnesotaCare and seek reimbursement for costs. 12/31/15



GENERAL SOCIAL SERVICES ISSUES (69)
15-69-01 2015 County Performance Thresholds
The Human Services Performance Management system?s (referred to hereafter as Performance Management system) performance thresholds for 2015. 3/16/15
15-69-02 MN Legislature authorizes rate increases for long-term services and supports 5/28/15 Grant
Information about rate changes effective July 1, 2015 and provider requirements related to the changes.
15-69-02C Corrected #15-69-02: MN Legislature Authorizes Rate Increases for Long-Term Services and Supports
Clarify language in DHS bulletin #15-69-02 related to MCO contracts adjustments for rate increases passed by the 2015 Minnesota Legislature. 7/21/15
15-69-03 The Human Services Performance Management System's Remedies Process
To explain the Performance Management system's remedies process and how it will be applied. 7/7/15



DIRECT CARE/TREATMENT (76)
15-76-01 Successful Life Project
Provide information about the Successful Life Project and the initial and ongoing follow-up of Jensen Class Members and people previously served at MSHS-Cambridge. 1/27/15
15-76-02 County Portion of Cost of Care at State Operated Services Regional Treatment Centers
Cost of care for adult mental health programs at the State Operated Services (SOS) Regional Treatment Centers. This bulletin replaces bulletin #13-76-03. 7/1/15
15-76-03 Forensic Services New Billing Rates Announced for Forensic Network Inpatient Evaluations
Forensic Services provides inpatient and outpatient court ordered examinations that are coordinated through the Forensic Network. New billing rates have been established for inpatient examinations. This bulletin replaces bulletin #14-76-03. 7/1/15



REIMBURSEMENT FOR STATE FACILITY CARE (77)
15-77-01 State Operated Services Cost of Care Rates as of July 1, 2015
Interim rates for cost of care for State Operated Mental Health, Forensic and Other Services. 6/11/15
15-77-02 Minnesota Sex Offender Program Establishes Cost of Care Rate as of July 1, 2015
Cost of Care for the Minnesota Sex Offender Program (MSOP). 7/1/15



OFFICE FOR EQUAL OPPORTUNITY, AFFIRMATIVE ACTION (89)
15-89-01 Minnesota Merit System Equal Employment Opportunity and Affirmative Action Guidelines July 31, 2015
Minnesota Merit System Equal Employment Opportunity and Affirmative Action Guidelines 7/31/15

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