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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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1 CCAP Manual Table of Contents

ISSUE DATE: 10/2017

Updates and Archives

1 Table of Contents

2 Glossary

3 Applications

3.3 Assistance Requests

3.6 Accepting and Processing Applications

3.9 Combined Application Child Care Addendum

4 Eligibility Requirements

4.3 CCAP Sub-Programs

4.3.3 MFIP & DWP

4.3.3.3 MFIP Overview

4.3.3.6 Opting Out of MFIP Cash

4.3.3.9 MFIP Sanctions

4.3.3.12 MFIP Fraud Disqualificaitons & Convictions

4.3.3.15 DWP Overview

4.3.3.18 DWP Sanctions

4.3.3.21 MFIP/DWP Authorized Activities

4.3.6 Transition Year (TY)

4.3.6.3 TY Authorized Activities

4.3.6.6 TY Students

4.3.9 Transition Year Extention (TYE)

4.3.9.3 TYE Authorized Activities

4.3.9.6 TYE Students

4.3.12 Basic Sliding Fee (BSF)

4.3.12.3 BSF Students

4.3.12.6 BSF Authorized Activities & Hours

4.3.12.9 BSF Priorities

4.3.12.12 BSF Waiting List Management

4.3.12.15 BSF Portability Pool

4.3.15 MFIP/DWP Child Care for Student Parents

4.3.15.3 MFIP/DWP Child Care for Student Parents-Authorized Activities

4.3.15.6 MFIP/DWP Child Care for Student Parents-Subprogram Changes

4.3.16 Head Start Full Day Integrated Child Care

4.6 Employment and Training Requirements

4.9 Cooperation with Child Support

4.9.3 Child Support Enforcement Referral Process

4.9.6 Child Support Good Cause Claim

4.9.9 Communications between CCAP & CSE Workers

4.12 Date of Eligibility

4.15 Citizenship and Immigration Status

5 CCAP Family Composition

5.3 Determining the CCAP Family

5.6 CCAP Family - Temporary Absence

5.9 CCAP Family Composition Examples

6 Income Eligiblity

6.3 Income Limits

6.6 Earned/Unearned Income

6.6.1 Individuals with Exempt Earned Income

6.15 Annualizing Income

6.15.3 Annualizing MFIP & Earned Income

6.15.6 Annualizing Self-Employment Income

6.15.9 Annualizing Rental Property Income

6.15.12 Annualizing Farm Income

6.15.15 Annualizing Lump Sum Income

6.15.18 Annualizing Seasonal and Temporary Earned Income

6.16 Applicable Minimum Wage

6.18 Income Deductions

6.21 Family Copayment

7 Verification

7.1 Verification Due Dates

7.3 Verification - Initial Application

7.4 Verification – 12 month eligibility period

7.6 Verification - Eligibility Redetermination

7.9 Income Verification

7.12 Verifying Citizenship and Immigration Status

7.21 Verification - Safe At Home Program

7.24 DHS System Verification

7.27 Schedule Verification- Employment and Education

7.30 Schedule Verification -Child's School Schedule

8 12 Month Eligibility Period

8.1 Changes in Circumstances

8.1.3 Changes in Household Composition

8.1.6 Changes in Family Status

8.1.9 Changes in Activity

8.1.12 Changes in Income or Expenses

8.1.15 Changes in Residence

8.1.18 Other Changes

8.3 Reporting Requirements

8.3.3 Agency Responsibilities for Family Reporting

8.6 Temporary Ineligibility

8.9 Suspending

8.12 Moving Between Counties

8.12.1 Excluded Time Facilities

8.15 Termination

9 Authorizing Care and Payments

9.1 Child Care Authorization

9.1.3 Authorizing Care-School Release Days

9.1.6 Authorizing Care- Flexible Schedules

9.1.9 Authorizing Care-Multiple Providers

9.1.12 Weekly Authorization to High Quality Providers

9.3 Payments to Providers

9.3.3 Federal Employer Identification Number (FEIN)

9.6 Payments to Families

9.9 Determination of Payment Amounts

9.9.3 Post-Secondary Child Care Grant

9.12 Authorized Hours - Students

9.15 Authorized Hours - Employment

9.15.1 Authorized Hours - Self-Employment

9.18 Authorized Hours - Job Search

9.21 Authorized Hours - Combinations of Activities

9.24 Provider Rates

9.24.3 Child Care Rates, Registration Fees, Copayments

9.24.6 Age Category Exceptions

9.27 Higher Rates for Quality-Accreditation/Credential

9.30 Higher Rates for Quality - Parent Aware Rated Providers

9.33 Care for Sick Children

9.36 Care During Medical Leaves of Absence

9.39 Care During Child Absences

9.42 Holidays

9.45 Registration Fees

9.54 Special Needs

9.57 Correcting Underpayments

10 Redetermination of Eligibility

10.3 When to Re-determine Eligibility

10.3.3 When to Adjust the Redetermination Due Date

10.6 Redermination Process

10.6.3 Redetermination Processing Standards

10.6.6 Redetermination Processing - Reinstatement

11 Providers

11.3 Licensed Child Care Providers

11.3.3 Licensed Child Care Provider – License Closes

11.3.6 Licensed Child Care Providers – Training Requirements

11.6 License Exempt Centers

11.6.3 License Exempt Centers – Training Requirements

11.9 Legal Nonlicensed (LNL) Providers

11.9.3 Complaints against LNL Providers

11.9.6 LNL Providers Data Distribution

11.9.9 Legal Nonlicensed Providers – Training Requirements

11.12 Provider Registration

11.15 Provider Record Keeping

11.18 Provider Reporting

11.24 Provider Reauthorization

11.27 In-Home Child Care Requests and Provider Information

12 Notices

12.1 15-Day Notice Requirements

12.3 Notices to Families

12.3.3 Approval Notices - Family

12.3.6 Denial Notices - Family

12.3.9 Adverse Action Notices - Family

12.3.12 Termination Notices - Family

12.3.15 Notice of Overpayment

12.6 Notices to Providers

12.6.3 Approval Notices - Provider

12.6.6 Adverse Action Notices - Provider

12.6.9 Termination Notices - Provider

12.6.12 Payment Deduction Required By Law Notices

12.6.15 Re-determination due – Provider notice

13 Reserved for Future Content

14 Overpayments

14.3 Responsibility for Overpayment

14.6 Amount of Overpayment

14.9 Recovery Methods

14.9.3 Voluntary Repayment Agreement

14.9.6 Recoupment - Families

14.9.9 Recoupment - Providers

14.9.12 Civil Recovery - Families

14.9.15 Civil Recovery - Providers

14.9.18 Claim Compromise

14.9.21 Claim Termination and Uncollectible Debts

14.12 Fraudulently Obtaining Child Care Assistance

14.12.3 Disqualification for Fraud - Families

14.12.6 Disqualification for Fraud - Providers

14.12.9 Administrative Disqualification Hearing

15 Appeals

15.3 Appealable Issues

15.6 Family and Provider Apeal Rights

15.9 Appeal Requests

15.12 Appeal Hearing Process

15.15 Continuation of Benefits

15.18 Effect of Appeal Decision

16 Appendix

16.1 CCAP Authorizations for Clients with an EP

16.15 Authorized Activities Comparison Sheet

16.18 Case Reviews

16.21 Recording Document Received Dates

16.24 Override Reporting

16.27 Exempt Earned Income Comparison Chart

16.30 At-Home Infant Child Care

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