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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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7.4 Verification - 12 Month Eligibility Period

ISSUE DATE: 10/2017

Request verification if any of these eligibility changes are reported:

  • · Income change that puts the family over 85% of the State Median Income (SMI) for their household size.
  • · Move out-of-state
  • · Activity changes that would make the family ineligible, including, but not limited to:
  • - Permanent end to activity and no other activity
  • - Work participation below minimum activity requirements
  • - Beginning an education activity that has not been approved, if education is the only activity.
  • If a family reports a change that would result in case closure, workers must request verification and allow 15 days for the family to return verification prior to initiating case closure. See Chapter 7.1 (Verification due dates).

  • · If verification confirms the family is not eligible, close the case with a 15-day notice of adverse action.
  • · If verification is not provided within 15 days, close the case with a 15-day notice of adverse action.
  • · If verification shows the family is still eligible, follow instructions in Chapter 8.1 (Changes in circumstances).
  • Request verification if any of these authorization changes are reported:

  • · Activity changes that would not result in ineligibility but would change the family’s Service Authorization. Changes include, but are not limited to:
  • - Schedule changes
  • - New employment
  • If a family reports a change that would result in a Service Authorization change, workers must request verification and allow 15 days for the family to return verification. If after 15 days verification has not been provided, consider the impact of the reported change before taking action.

    For changes that would result in a reduction in authorized hours:

  • · If verification is not received, close the Service Authorization and suspend the family’s case until verification is received.
  • · If verification is received and shows the Service Authorization must be reduced, update the Child’s Provider window to reflect the new authorized schedule. Families must receive a 15-day adverse action notice when authorized hours are reduced. Follow MEC² User Manual instructions when there is a Reduction of Hours to a Provider Requiring 15 Day Notice Workaround.
  • For changes that would result in an increase in authorized hours:

  • · If verification is not received, do not increase authorized hours until verification is received.
  • · Do not take an adverse case action against the family unless verification is not received by their next redetermination.
  • Other changes

    In most cases during the 12 month eligibility period, eligibility should continue when changes are reported even if the change is not verified. Cases must not close during the 12 month eligibility period due to no verification. Household and authorization impacts for changes during the 12 month eligibility period are described in more detail in Chapter 8 (12 month eligibilty period).

    Changes that would benefit the family

    Workers must inform families that if they want their benefits to increase, they must submit verification before the change can be processed.

    Changes that would benefit the family include changes that would:

  • · Increase authorized hours
  • · Reduce copayment
  • · Authorize care for additional children
  • Workers must not close the case if verification is not received but must not increase the family’s benefits until the change is verified.

    Changes that would not benefit the family

    No actions are needed if families report changes that would not benefit the family during the 12 month eligibility period. The system will not apply adverse actions until the family’s next redetermination.

    Best practice

    · Workers may inform parents that verification will be required at redetermination.

    Changes that impact case management

    Enter changes necessary to manage the family’s case in MEC² even if they are not verified. Changes include, but are not limited to:

  • · Address changes
  • · Provider changes
  • · Household composition changes
  • · Family status changes
  • Legal authority

    Minnesota Statutes 119B.025

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    © 2017 Minnesota Department of Human Services Updated: 10/20/17 9:56 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 10/20/17 9:56 AM