See Chapter 10.6 (Redetermination process) for general information about the redetermination process.
See Chapter 7.1 (Verification due dates) for information about due dates when additional verifications are requested at redetermination.
See Chapter 10.6.6 (Redetermination processing – Reinstatement) for information about reinstating cases when the redetermination is received after the case closes.
Eligibility cannot be determined more frequently than every 12 months. System functionality prohibits workers from reprocessing eligibility using redetermination standards once the redetermination is processed. When the redetermination is not completed before the redetermination due date, MEC2 will issue a closing notice for failure to complete the redetermination
Review the returned redetermination form and required eligibility verifications to determine if the redetermination is complete.
In MEC2, update case data windows in the redetermination biweekly period even if changes happened earlier in the 12 month eligibility period.
In most cases, do not reconcile what happened in the past 12 months. Changes that were not required to be reported until redetermination are considered timely if reported at redetermination. See Chapter 8.3 (Reporting requirements) for information about the reporting types and requirements.
If you have information that indicates a family did not report a required change timely but the information reported on the redetermination indicates family is currently eligible, process the redetermination and reconcile the previous 12 month eligibility as a separate process to determine if an overpayment needs to be established. See Chapter 14 (Overpayments).
When additional verifications are requested at redetermination, use the MEC2 Special Letter: Verification Request. See Chapter 7.1 (Verification due dates) for information on determining the due date of the Special Letter.
If the redetermination form and all required eligibility verifications are received by the last day of the redetermination period, determine whether the family is eligible for continued child care assistance:
If the redetermination form and all required eligibility verifications are not received and processed by the last day of the redetermination period, eligibility must end. MEC² will send a 15 calendar day notice of termination to the family and provider at the end of the family’s redetermination period if the redetermination process is not completed. See Chapter 12.3.12 (Termination notices – Family) and Chapter 12.6.9 (Termination notices – Provider).
If a complete redetermination form and all required verifications are received within 30 days after the case closes, see Chapter 10.6.6 (Redetermination processing – Reinstatement).
February 28: MEC2 nightly batch job identifies families whose redetermination due date on the Redetermination Window is in 45 days, on April 15. MEC2 sends the Redetermination Cover Letter and Redetermination Packet. MEC2 sends a notice to each provider a family uses that the family’s redetermination is due.
March 31: Due date listed on the Redetermination Cover Letter for the family to return their completed redetermination form and required verifications.
April 15: MEC2 identifies families whose Redetermination Window is not in Approved Status or “Updates Required” status. For identified cases, MEC2 sends the 15 calendar day notices to terminate benefits to the family and their providers.
April 30: For any families not in Approved Status or “Updates Required” status, the family’s case is terminated.
May 30: Last day the family can turn in a complete redetermination form and all required eligibility verifications to have their case reinstated.
Minnesota Statutes 119B.025
Minnesota Rules 3400.0180
Minnesota Rules 3400.0040