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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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11.3.3 Licensed Child Care Provider-License Closes

ISSUE DATE: 04/2013

A child care provider’s license may close due to:

• Temporary immediate suspension

• License expiration

TEMPORARY IMMEDIATE SUSPENSION

When a provider’s license ends due to temporary immediate suspension, CCAP payments must not be made for care provided after the date of the temporary immediate suspension. A 15 day notice of adverse action is not needed to end care. A notice should be sent ending care immediately.

CCAP payments should be made for care provided prior to the date of the temporary immediate suspension if care was authorized with the provider.

LICENSE EXPIRATION

A licensed provider’s CCAP registration does not end on the date that their license expires.

If 30 days has passed without the license renewal completed, DHS licensing will close the license the day following 30 days. CCAP should continue to be authorized and CCAP payments should continue to be made at the licensed provider rate for care provided during the 30 days following the license expiration date.

A 15 day notice of adverse action to close the provider’s CCAP registration is sent the next business day following the date that the license is closed. CCAP should continue to be authorized and CCAP payments should continue to be made at the licensed provider rate for care provided during the 15 day notice of adverse action.

Overpayments should not be assessed for the 30 day period following the license expiration date and the 15 day notice of adverse action period, unless there is an overpayment due to a reason unrelated to the provider’s license status.

Example:

Provider’s license has an expiration date of 4/1/12. If 30 days passes without the license renewal completed, DHS Licensing will close the license the day following 30 days. In this example, 30 days is 5/1/12. 5/2/12 is the first available working day to close the license. A 15 day notice of adverse action will be sent to end the provider’s registration on 5/18/12. CCAP will continue to be authorized and paid at the licensed provider rate through 5/18/12. An overpayment will not be assessed for the time period of 4/1/12 to 5/18/12.


LEGAL AUTHORITY

Minnesota Rules 3400.0185 Subp. 2

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