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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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12.3 Notices to Families

ISSUE DATE: 10/2017

Notify applicants of approval or denial of eligibility for child care assistance. See Chapter 12.3.3
(Approval notices), Chapter 12.3.6 (Denial notices - Family).

Send a notice of adverse action when:

  • · Authorized hours are reduced,
  • · Copayment increases at redetermination,
  • · An education plan is denied,
  • · The family’s provider loses eligibility,
  • · An overpayment will be recouped, and;
  • · Eligibility is terminated.
  • Provide the required 15-Day Adverse Action Notice for all negative actions except when adverse action notice requirements are waived. See Chapter 12.1 (15-day notice requirements) for the two exceptions. See Chapter 12.3.9 (Adverse action notices - Family), Chapter 12.3.12 (Termination notices - Family).

    Send a notice of non-adverse actions, such as an increase in authorized hours or a reduction in copayment. Make the change as soon as possible.

    Legal authority

    Minnesota Statutes 119B.12
    Minnesota Rules 3400.0185
    Minnesota Rules 3400.0187, subp. 2
    Minnesota Rules 3400.0035, subp. 2, 4, & 5
    Minnesota Rules 3400.0040, subp. 4

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