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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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16.21 Recording Document Received Dates

ISSUE DATE: 02/2014

Counties must record the date that an application is received. Refer to Chapter 3.6 (Accepting and Processing Applications) for information on accepting and processing applications.

Counties are strongly encouraged to record the date that ALL documents are received at the county agency. This business practice enables county and state workers to clearly identify dates that impact eligibility at application processing, redetermination processing, change processing, overpayment start and end dates, timely processing, etc. This business practice also improves the accuracy of county and DHS case review processes and may prevent case review errors.

Examples of methods to record received dates include but are not limited to:

Sign and date the Agency Signature field on the application,

Agency date stamp,

Fax date stamp,

Email date if the email includes the documentation,

EDMS scan date that shows when the document is viewed or printed,

ApplyMN application form pre-populated date received.

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