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DATE OF APPLICATION

ISSUE DATE: 12/2016

The date of application and the date eligibility begins may or may not coincide. Also, some applicants may choose to have their eligibility determined beginning on a date later than the date of application. For information on date of eligibility, see 0022.12.02 (Beginning Date of Eligibility).

When a CAF is filed, the date of application is usually the date the county agency, or an authorized person or agency, receives a signed page number 1 of the CAF. The application process and processing timetable usually start from the date of application. There are some EXCEPTIONS to this provision, and the beginning date of eligibility may not be the same as the date of application. Also see 0005.09 (Combined Application Form (CAF)), 0005.12.03 (What Is a Complete Application), 0022.12.02 (Beginning Date of Eligibility), 0022.12.03 (Proration), and specific program provisions throughout this manual.

When an ApplyMN application is submitted, the date of application is the date displayed in the “Date Received” field of the PDF and XML versions of the application. ApplyMN applications are electronically date-stamped upon submittal. There are some EXCEPTIONS to this provision, and the beginning date of eligibility may not be the same as the date of application. Also see 0005.09 (Combined Application Form (CAF)), 0005.12.03 (What Is a Complete Application), 0022.12.02 (Beginning Date of Eligibility), 0022.12.03 (Proration).

EXCEPTIONS
:

If “Did Not Sign” was typed in the signature field or the signature did not reasonably represent the name of someone allowed to sign the application, the application cannot be used to set the date of application.

Applicants with limited English proficiency (LEP) may receive help with ApplyMN through the Multilingual Referral Line (MRL) service or the county agency directly. The date of application is the date of the first contact with the MRL service or county agency. The first contact includes messages left with the MRL service or the county agency during regular hours or after hours.


MFIP, DWP, MSA:

The date of application is the date any Minnesota county agency receives the name, address and signature on page number 1 of the Combined Application Form (CAF) (DHS-5223) (PDF) or the submittal date of an ApplyMN application. See 0005.12 (Accepting and Processing Applications), 0006 (Determining Financial Responsibility).


SNAP:

SSI applicants/recipients may apply for SNAP at a Social Security Administration (SSA) office. The date of application is the date the SSA office receives a signed and dated page number 1 of the Combined Application Form (CAF) (DHS-5223) (PDF).

Residents of institutions who are ineligible for SNAP because they live in certain institutions may apply for SSI and SNAP at the SSA office prior to their release. The date of their release from the institution is the application date.

The date of application for residents of Regional Treatment Centers (RTCs) is the date of the client's release.

When MFIP is ending but the unit remains eligible for non-PA SNAP, the SNAP application date on MAXIS is the date of the MFIP closing action.

For RCA applicants in any of the Public Private Partnership (PPP) administered counties, the date of application for SNAP is the date the local resettlement agency or county agency receives a signed and dated page number 1 of the CAF.

For all others, the date of application is the date any Minnesota county agency receives the name, address and signature on page number 1 of the Combined Application Form (CAF) (DHS-5223) (PDF) or the submittal date of an ApplyMN application. See 0005.12 (Accepting and Processing Applications), 0006 (Determining Financial Responsibility).

The minimum requirements to set the SNAP application date are the name, address and signature on page number 1 of the Combined Application Form (CAF) (DHS-5223) (PDF) or the submittal date of an ApplyMN application. If a mailed-in CAF contains the applicant’s name, addresses, and signature, do not return it to the applicant for further information. Set the application date and schedule an interview. See 0005.12 (Accepting and Processing Applications), 0005.12.03 (What Is a Complete Application), 0005.12.12 (Application Interviews), 0009 (Recertification), 0022.12.03 (Proration).

For units that are homeless and are requesting assistance through the use of a CAF, they may write “homeless” in the address section of page number 1 of the CAF or if the address section of the CAF is left blank, the Agency Use section of the CAF should be used to document the homelessness. A unit is not required to reside in a permanent dwelling or have a fixed mailing address to be eligible for SNAP. Set the application date for homeless units as of the date that page number 1 of the CAF was received even if the address section of page number 1 of the CAF is left blank or “homeless” is written in the address section. For units that are homeless and requesting assistance through ApplyMN, set the date of application as the submittal date of the ApplyMN application.


GA:

The date of application is the date any Minnesota county agency receives a signed and dated page number 1 of the CAF. For an ApplyMN application, the date of application is the date of submittal. See 0005.12 (Accepting and Processing Applications), 0006 (Determining Financial Responsibility).


GRH:

The date of application is the date any Minnesota county agency receives a signed and dated page number 1 of the CAF, the submittal date of an ApplyMN application or, for a person who is a participant of another cash program, a signed and dated Change Report Form (DHS-2402) (PDF). See 0005.12 (Accepting and Processing Applications), 0006 (Determining Financial Responsibility).

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