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UNSCHEDULED REPORTING OF CHANGES - CASH

ISSUE DATE: 01/2017

Clients must report changes that affect their eligibility. For some programs, they must report changes in addition to their scheduled report. Clients do not have to report changes in assistance benefits. See 0007.03 (Monthly Reporting - Cash), 0007.03.01 (Monthly Reporting - Uncle Harry FS).

Clients may report unscheduled changes in person, by telephone, or by mail. They may use the Change Report Form (DHS-2402) (PDF) to report changes for any program.

Applicants must report changes immediately while their application is pending.

Participants must report changes by the earliest of these dates:

10 days after the change occur.

At recertification.

8 calendar days after the end of their monthly reporting period.


Participants who report a change before submitting a Household Report Form (DHS-2120) (PDF), must also report the change on the HRF.

Changes which participants must report within 10 days include:

Any change in household composition, including births, returns to and departures from the home of unit members and financially responsible people, a unit member temporarily absent from the home, or a change in the custody of a minor child. See 0008.06.06 (Adding a Person to the Unit - Cash), 0008.06.09 (Removing a Person from the Unit), 0008.06.15 (Removing or Recalculating Income).

Any change in family status of a unit member, (marriage, legal separation, divorce, death).

Any change in earned income of $100 per month or greater.

Any change in unearned income of $50 per month or greater.

Any change in employment status and hours.

Any change in address or residence.

Any change in state residence.

Any receipt of a lump-sum payment.

Any change in assets if an assistance unit's assets are over $9,000.

Any change in citizenship or immigration status.

Any change in disability status of a unit member.

Any new rent subsidy or any change in rent subsidy.

Any sale, purchase, or transfer of real property.

Any change in child/spousal support payments to people outside the household.


The above changes must be reported, but only require verification when the change affects eligibility or the amount of the assistance payment. See 0010.18.01 (Mandatory Verifications – Cash Assistance).

To determine if an overpayment occurred when changes were not reported timely, see 0008.06.01 (Implementing Changes - Program Provisions), 0008.06.06 (Adding a Person to the Unit - Cash), 0008.06.09 (Removing a Person From the Unit).


MFIP:

Follow general provisions. In addition, changes MFIP applicants MUST report immediately while their application is pending, and changes MFIP participants must report within 10 days after they occur, include:

Any pregnancy not resulting in birth when there are no other minor children.

Any change in school attendance of a parent under 20 years of age or of an employed child.

Any change of anticipated graduation date of 18 year olds.



DWP:

Follow general provisions. In addition, changes DWP applicants MUST report immediately while their application is pending, and changes DWP participants must report within 10 days after they occur include:

Shelter expenses.

Utility Expenses.

Any pregnancy not resulting in birth when there are no other minor children.

Any change in school attendance of a parent under 20 years of age or of an employed child.



SNAP:

No provisions. See 0007.15.03 (Unscheduled Reporting of Changes - SNAP).


MSA:

SSI recipients must report a change in address or residence within 10 days of the change. All other changes must be reported directly to the Social Security Administration. Do not report changes for clients to the SSA.

For non-SSI recipients, follow general provisions.

Recipients of MSA Housing Assistance, including SSI recipients, must report the following changes within 10 days:

A change in shelter expenses.

A new rent subsidy or a change in rent subsidy.



GA:

Follow general provisions.


GRH:

All clients must report changes which affect eligibility by the earliest of these dates:

10 days after the changes occur.

At recertification.

8 calendar days after the end of the reporting period.


Clients receiving SSI do not have to report a change in income or assets to the county agency; they must report the change to the Social Security Administration.

Clients who are Six-Month Reporters are not required to report increases in earned income during their reporting period, but must report increases in unearned income by the earliest of one of the dates listed above. Do not adjust the GRH budget during the reporting period for earned income increases that become known to the agency. Do adjust the GRH budget for increases in unearned income that become known to the agency during the reporting period.

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