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RECERTIFICATION PROCESSING STANDARDS

ISSUE DATE: 06/2017

Complete the review process by the end of the certification period. See 0002.09 (Glossary: Calendar Month...) for the definition of certification period, 0009.06 (Recertification Process).

Restore benefits to units who lost benefits because the county agency failed to process a recertification before the end of the certification period.


MFIP:

Terminate benefits if a unit fails to return or complete a Combined Application Form (CAF) (DHS-5223) (PDF). See TEMP Manual TE02.04.04 (Autoclose: MAXIS Processes for HRF/REVW). Also, terminate benefits if a unit fails a face-to-face or phone interview, or fails to provide mandatory verifications before the last day of the certification period. See TEMP Manual TE02.08.006 (Reviews: Missing Verifications) for proper coding instructions. Give the unit a notice of termination at least 10 days before the end of the certification period. See 0009.06.06 (Recertification Interview), 0010.18 (Mandatory Verifications), 0026.12.03 (10 Day Notice).

If the unit turns in the CAF before the last day of the certification period, the case remains closed. If the unit completes the recertification process during the next month, reinstate the case. Do not prorate benefits.

If the unit turns in the CAF after the end of the certification period, the case may be reinstated if all recertification requirements are met by the end of the last day of the month of closure. If reinstated, cases are eligible for the entire benefit month and benefits are not prorated. See 0005 (Applications), 0022.12.02 (Beginning Date of Eligibility), 0022.12.03 (Proration).


If the unit applies for another program on the CAF, treat this as an application and process for that type of assistance.


DWP:

No provisions.


SNAP:

Mail or give the unit the Combined Application Form (CAF) (DHS-5223) (PDF) no later than the last day of the month before the last month of the certification period.

Provide a notice of expiration at the time of certification if:

You certify the unit for only 1 month.

OR

You certify the unit in the 2nd month of a 2-month certification period.

OR

All unit members are receiving cash assistance and you processed their SNAP and cash assistance applications at the same time.


Notify all other units of the expiration of the certification period before the last month of the certification period. Restore lost benefits to a unit if you do not provide a timely notice of expiration.

Determine if the unit returns the Combined Application Form (CAF) (DHS-5223) (PDF) timely:

Uncle Harry Food Support (UHFS) units who report monthly have returned the CAF timely if the county agency gets it by the due date for the last monthly report of the certification period.

Units who receive a notice of expiration at the time of certification due to a 1- or 2-month certification period have returned the CAF timely if the county agency gets it within 15 days after the unit received the notice of expiration.

For Change Reporting units and Six-Month Reporting units, a CAF received in the last month of the certification period is considered an application for recertification.

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A CAF received by the 15th day of the last month of the certification period is subject to timely processing. Timely processing means there is time to schedule the interview, request required verifications and allow the unit 10 days to return verifications so that there will not be an interruption in the receipt of their SNAP benefits.

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A CAF received after the 15th but before the last day of the last month of the certification period, is subject to delayed processing. Delayed processing means there may not be time to schedule the interview, request required verifications and allow the unit 10 days to return verifications in time for the unit to receive benefits on their normal stagger issuance date.

The 10-day period for returning verifications may extend beyond the end of the certification period. If the unit provides verifications after the certification period, but within the 10 days, determine eligibility and issue benefits no more than 5 days after receiving verification. See 0010.18 (Mandatory Verifications).


The time frame within which you must take action on the recertification depends on when the unit returns the CAF. See 0009.06.06 (Recertification Interview), TEMP Manual TE02.04.04 (Autoclose: MAXIS Processes for HRF/REVW), TE02.08.006 (Reviews: Missing Verifications) for MAXIS instructions.

For units who submit the CAF before the 15th day of the last month of the certification period (timely processing), complete an interview, if required, on the date scheduled and provide necessary verification by the date scheduled:

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If determined eligible, approve benefits in time for them to get benefits on the date they usually get their benefits.

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If determined INELIGIBLE, close the case on or before the last day of the certification period.

For units who submit the CAF before the 15th day of the last month of the certification period (timely processing), but fail to complete the interview by the end of the certification period AND/OR do not provide verifications before the scheduled date, close the case at the end of the certification period.

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If the unit takes the required action within 30 days after the end of the certification period, reopen the case and PRORATE benefits from the date the unit took the required action.

For units who submit the CAF after the 15th but before the last day of the last month of the certification period (delayed processing), complete an interview, if required, on the date scheduled and provide necessary verification by the date scheduled:

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If determined eligible, approve benefits. Due to delayed processing the unit may not receive benefits on their normal date.

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If determined INELIGIBLE, close the case on or before the last day of the certification period.

For units who submit the CAF after the 15th but before the last day of the last month of the certification period (delayed processing), but fail to complete the interview by the end of the certification period AND/OR do not provide verifications before the scheduled date, close the case at the end of the certification period.

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If the unit takes the required action within 30 days after the end of the certification period, reopen the case and PRORATE benefits from the date the unit took the required action.

For units who do not submit the CAF in the last month of the certification period, close the case on or before the last day of the certification period. To receive SNAP the unit will need to reapply. If the unit reapplies treat the month you determine eligibility as an initial month and prorate benefits. This includes units whose certification has ended in another state, EXCEPT migrants and seasonal farmworker units. See INITIAL MONTH in 0002.33 (Glossary: Independent...).


If the unit applies for another program on the Combined Application Form (CAF) (DHS-5223) (PDF), treat that request as an application and process for that type of assistance. See 0005 (Applications), 0022.12.02 (Beginning Date of Eligibility), 0022.12.03 (Proration).


MSA, GRH:

Follow general provisions.


GA:

Follow MFIP. A face-to-face interview is not required to recertify GA.

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