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MANDATORY VERIFICATIONS - CASH ASSISTANCE

ISSUE DATE: 05/2017

See 0010.18 (Mandatory Verifications) for mandatory verifications that apply to all programs.

See 0010.18.02 (Mandatory Verifications - SNAP) for additional mandatory verification provisions that apply to SNAP.

See provisions below for ADDITIONAL mandatory verification provisions that apply to each specific cash program.


MFIP:

See 0010.03 (Verification – Cooperation and Consent) for circumstances when a signed personal statement from the client is acceptable verification.

VERIFY THE FOLLOWING AT INITIAL APPLICATION:

Costs of child care when applying the initial eligibility test. See 0018.09 (Dependent Care Deduction).

Stop work, if necessary to verify income in the month of application.

The number of hours worked each month.

Verify the following assets. See 0010 (Verification), 0015.01 (Counted Assets).

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Bank Accounts:

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Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

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Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

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Ownership of vehicles.

Source and purpose of deposits and withdrawals from business accounts.

Presence of a minor child in the home, if questionable.

Identity of adults.

Age, if related to eligibility or benefit level.

Social Security number, unless the unit member qualifies as a non-citizen who is a victim of battery and/or cruelty. See 0011.03.21 (Non-Citizens - Victims of Battery/Cruelty). Do not require a Social Security card to verify the social security number (SSN) a client provides. Only keep copies of social security cards in a case file if they are used to resolve an IEVS discrepancy or an SSN DAIL message. See 0010.18.03 (Verifying Social Security Numbers). Do not require undocumented persons to provide a Social Security number.

Child and spousal support payments to people outside the household, to be allowed as a deduction.

School attendance, if related to eligibility.

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Full-time school attendance and anticipated graduation date of 18 year old minor children in the assistance unit.

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Full-time school attendance of an employed minor child in the assistance unit to determine exclusion of earnings.

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Half-time school attendance of caregivers under age 20 to determine exclusion of earnings.

Relationship of caregivers to the child. See 0005.12.12 (Application Interviews), 0010.03 (Verification Cooperation and Consent), 0010.06 (Sources of Verification - Documents), 0014.03.03 (Determining the Cash Assistance Unit).

Pregnancy, if related to eligibility. See 0013.03.03 (Pregnant Woman Basis – MFIP/DWP).

State residence. See 0011.06 (State Residence), 0011.06.09 (State Residence – 30-Day Requirement). For applicants with a Safe At Home Identification Card, see 0029.29 (Safe At Home Program).

The number of months the unit received TANF funds in another state only if the applicant checks "yes" on the application to receipt of assistance in another state. See 0011.30 (60-Month Lifetime Limit), 0013.05 (DWP Bases of Eligibility).

Application for other maintenance benefits. See 0012.12 (Applying for Other Benefits).

Disability or illness, if needed to determine eligibility for Family Stabilization Services (FSS) or 60-month extension. See 0011.33 (MFIP Hardship Extensions). For information on FSS, see the Employment Services Manual.

Family violence if used as a basis to qualify for a family violence waiver. See 0005.12.12.09 (Family Violence Provisions/Referrals), 0011.30 (60-Month Lifetime Limit), 0010.18.33 (Verifying Family Violence).

Shelter costs, as required for vendor payments. See SHELTER COSTS in 0002.61 (Glossary: SELF...), 0024.09 (Protective and Vendor Payments).

The amount of a housing subsidy and exemptions to counting the subsidy. See 0017.15.99 (Housing Subsidy).

Living arrangement of a minor caregiver. See 0012.06 (Requirements for Caregivers Under 20).

Sponsor income and assets. See 0015.48 (Whose Assets to Consider), 0016 (Income From People Not in the Unit).


Counties must verify immigration status for ANY person reported on the Combined Application Form (CAF) who is NOT a United States citizen and for whom the applicant is requesting benefits. DO NOT request verification of immigration status for people listed on the application who are NOT applying for assistance. DO NOT verify citizenship when the applicant reports on the CAF that they are a United States citizen.

See Chapter 11 (Technical Eligibility), TE02.05.98 (IMIG Status and Cards With Expiration Dates) when a document presented to verify immigration status has expired.


If the applicant cannot provide proof of immigration status for a MANDATORY unit member, you must:

Offer to help obtain the verification.

Obtain a signed release of information from the client.

Continue the application process excluding the mandatory unit member. See 0011.03.27.03 (Protocols for Reporting Undocumented People), 0014.03.03 (Determining the Cash Assistance Unit).


See TE02.05.98 (IMIG Status and Cards With Expiration Dates) when a document presented to verify immigration status has expired.


If the applicant does not want you to contact the U.S. Citizenship and Immigration Services (USCIS) for proof of citizenship for an OPTIONAL unit member and indicates that he/she is here unlawfully:

Determine eligibility for the remaining unit members. No further verification of immigration status would be requested.

AND

Do not report this optional unit member to DHS because it is not known that he or she is in the United States unlawfully. See 0011.03.27.03 (Protocols for Reporting Undocumented People).


If the client has given you permission to contact the U.S. Citizenship and Immigration Services (USCIS), see 0011.03.27.03 (Protocols for Reporting Undocumented People).


VERIFY THE FOLLOWING AT RECERTIFICATION:

Counted income.

Source and purpose of deposits and withdrawals from business accounts.

Presence of a minor child in the home, if questionable.

Inconsistent information. See 0010.15 (Verification - Inconsistent Information).

Verify the following assets when the client reports that their total combined counted asset value is within $200 of the asset limit. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

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Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

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Ownership of vehicles.

Whether a caregiver is eligible for Family Stabilization Services (FSS). For information on FSS, see the Employment Services Manual.

The amount of a housing subsidy and exemptions to counting the subsidy. See 0017.15.99 (Housing Subsidy).

Child and spousal support payments to people outside the household. See 0018.33 (Child and Spousal Support Deductions).



VERIFY THE FOLLOWING CHANGES WHEN REPORTED:


See 0007.15 (Unscheduled Reporting of Changes – Cash) for changes participants are required to report within 10 days.

Verify the following assets when the client reports that their total combined counted asset value is within $200 of the asset limit. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

-

Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

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Ownership of vehicles.

Unit member whose earnings or hours are counted starts a job. See 0007.12 (Agency Responsibilities for Client Reporting).

Unit member whose earnings or hours are counted terminates a job. See 0008.06.15 (Removing or Recalculating Income).

Unit member whose earnings or hours are counted starts or stops a business, or the business undergoes a major change. See 0017.15.33.03 (Self-Employment, Convert Inc. to Monthly Amt).

Unit member whose income is counted reports initial receipt of unearned income or a lump sum. See 0022 (Budgeting and Benefit Determination).

Birth and relationship of newborn to father when he is in the home. See 0008.06.12.09 (Converting a Pregnant Woman Case), 0010.03 (Verification Cooperation and Consent), 0010.06 (Sources of Verification - Documents).

Returns to the home of unit members and financially responsible people. See 0008.06.06 (Adding a Person to the Unit – Cash); 0008.06.12 (Adding a Person’s Income).

Temporary absences of unit members from the home. See 0014.09 (Assistance Units – Temporary Absence).

A change in the custody of a minor child or a change in visitation schedule. See 0014.12 (Units for People With Multiple Residences).

Child and spousal support payments to people outside the household. See 0018.33 (Child and Spousal Support Deductions).

Full-time school attendance and anticipated graduation date of 18 year old minor children in the assistance unit.

Full-time school attendance of an employed minor child in the assistance unit to determine exclusion of earnings.

Half-time school attendance of caregivers under age 20 to determine exclusion of earnings.

School attendance for parents under age 20 who are required to attend school as part of an Employment Services Plan. See 0028.12 (Education Requirements).

Illness or disability if needed to determine eligibility for a hardship extension or to change to FSS. See 0011.33 (MFIP Hardship Extensions).

Family violence at the time it is claimed. See 0010.18.33 (Verifying Family Violence).

A change in United States Citizenship and Immigration Service (USCIS) status.

Application for a benefit a participant may be eligible for. Counties can use Notice to Apply for Other Maintenance Benefits (DHS-2116) (PDF) to notify participant of this requirement. See 0012.12 (Applying for Other Benefits).

Any new rent subsidy or any change in rent subsidy.



DWP:

See 0010.03 (Verification – Cooperation and Consent) for circumstances when a signed personal statement from the client is acceptable verification.

Follow MFIP. In addition, verify:

Family maintenance needs before the expense can be allowed in the DWP grant calculation, see 0022.12 (How to Calc. Benefit Level - MFIP/DWP/GA), FAMILY MAINTENANCE NEEDS in 0002.23 (Glossary: Fair Hearing...).

AND

Receipt of DWP or MFIP within the last 12 months. See 0013.05 (DWP Bases of Eligibility).

AND

Receipt of TANF-funded assistance months, used to determine DWP eligibility. See 0013.05 (DWP Bases of Eligibility).



SNAP:

See 0010.18.02 (Mandatory Verifications - SNAP).


MSA:
FOR SSI RECIPIENTS, VERIFY THE FOLLOWING AT INITIAL APPLICATION:

Identity of each person applying for assistance.

Social Security number of all people applying for assistance. See 0010.18.03 (Verifying Social Security Numbers).

Client's receipt of SSI. See 0010.18.05 (Verifying Disability/Incapacity – Cash).

The Federal Benefit Rate used to determine the client's SSI benefits.



FOR NON-SSI RECIPIENTS, VERIFY THE FOLLOWING AT INITIAL APPLICATION:

Identity of each person applying for assistance.

Counted income. See 0017.15.45.03 (How to Determine Gross RSDI).

The following assets. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

-

Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

-

Ownership of vehicles.

Social Security number of all people applying for assistance. See 0010.18.03 (Verifying Social Security Numbers).

Basis of eligibility (age, blindness, or disability). See 0010.18.05 (Verifying Disability/Incapacity - Cash), 0013.09 (MSA Bases of Eligibility).



FOR NON-SSI RECIPIENTS, VERIFY THE FOLLOWING AT RECERTIFICATION:

Counted income. See 0017.15.45.03 (How to Determine Gross RSDI).

The following assets when the client reports that their total combined counted asset value is within $200 of the asset limit. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

-

Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

-

Ownership of vehicles.



GA:
VERIFY THE FOLLOWING AT INITIAL APPLICATION:
:

Counted income.

The following assets. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

-

Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

-

Ownership of vehicles.

Identity of each person applying for assistance.

Age, if required to determine eligibility.

State residence. See 0011.06 (State Residence), 0029.29 (Safe At Home Program).

GA eligibility basis. See 0013.15 (GA Bases of Eligibility).

Date and reason of employment termination, and date last paid. Verify at the point of employment termination for participants, and for any employment terminated within 90 days of application for applicants.

Social Security number. See 0010.18.03 (Verifying Social Security Numbers).



VERIFY THE FOLLOWING AT RECERTIFICATION:

GA eligibility basis. See 0013.15 (GA Bases of Eligibility).

Counted income.

The following assets when the client reports that their total combined counted asset value is within $200 of the asset limit. See 0010 (Verification), 0015.01 (Counted Assets).

-

Bank Accounts:

--

Checking accounts.

--

Savings accounts.

--

Debit cards. An EBT card is not a debit card. See DEBIT CARD in 0002.13 (Glossary: Conciliation...).

--

Money market accounts.

--

Certificates of deposit, including if it is matured or not. See MATURED CERTIFICATE OF DEPOSIT in 0002.39 (Glossary: Lump Sum...).

-

Stocks and Bonds, including if there is a financial penalty associated with accessing stocks and bonds. Pension and retirement accounts are considered stocks and bonds.

-

Ownership of vehicles.



GRH:

Follow MSA for aged, blind, and disabled participants. Follow GA for all other adults.

For all recipients of the GRH Supplemental Service rate, verify the following information on the Group Residential Housing - Professional Statement of Need (DHS-7122) (PDF) at application and recertification:

Has an illness or disabling condition which limits their ability to work and provide self-support.

Needs assistance to access or maintain housing.


For residents of Supportive Housing settings for people who were long-term homeless, verify all of the following at application:

Receipt showing they were assessed to need supportive housing through their local Coordinated Entry system, if applicable.

Approved habitability inspection. Use Habitability Inspection Form Group Residential Housing – Supportive Housing Setting (DHS-7123) (PDF).

Meets DHS' criteria for long-term homelessness with an approved MN Housing Long Term Homeless Verification Form. The Long Term Homeless Verification Form form is on the Minnesota Housing Finance Agency web site.

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Person has been homeless continuously for 1 year or more, or at least 4 times in the past 3 years.

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Exclude any period of institutionalization or incarceration when determining the length of homelessness.

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