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COUNTY AGENCY SNAP E&T RESPONSIBILITIES

ISSUE DATE: 12/2014

County agencies and SNAP E&T providers each have certain responsibilities. For county agency responsibilities, follow the provisions of this section. For provider responsibilities, follow the provisions of 0028.03.02 (ES Provider Responsibilities - SNAP E&T).

Each county agency must provide SNAP E&T services or contract for SNAP E&T services with outside providers. County agency administrators must ensure that SNAP E&T services providers follow SNAP E&T services requirements. The county agency is ultimately responsible for the operation of SNAP E&T and clients' participation in the program.

County agency procedures and interactions with SNAP E&T providers may vary depending on how the county sets up its SNAP E&T services. Follow your county agency's procedures.


MFIP, DWP, MSA, GA, GRH:

No provisions.


SNAP:

SNAP participants receive employment services through the county’s SNAP E&T program. SNAP E&T provides services to mandatory non-PA SNAP participants (able-bodied adults without dependents).

County agency functions include:

ADMINISTER SNAP PROGRAM ELIGIBILITY AND WORK REQUIREMENTS

Determine SNAP eligibility.

Determine which SNAP participants must be registered for work and which are exempt from work registration.

Determine which SNAP participants are required to participate in SNAP E&T and which are exempt or deferred from mandatory participation. You must record this information in MAXIS.

Upon notification from the ESP that a participant failed to comply with SNAP E&T, determine if the participant had good cause.

Implement SNAP sanctions for participants who failed without good cause to cooperate with or participate in SNAP E&T.


CLIENT NOTIFICATION

Inform SNAP able-bodied adults without dependents (ABAWDs) that they are only eligible for 3 months of SNAP benefits in a 36-month period, but that they can “earn” additional months of benefits by working or participating in work program activities.

Tell SNAP participants about the SNAP E&T program.

Inform ABAWDs of the requirement to participate and the consequences of failing to comply.


REFERRAL/COMMUNICATION WITH ESP

Refer mandatory participants to the ESP as soon as SNAP eligibility is approved. A referral to the ESP is done through the Workforce One (WF1) System automatically when SNAP benefits are approved in the MAXIS system.

Notifying the ESP when referring an ABAWD so the provider is aware of the participant’s time-limited SNAP eligibility and can quickly develop potential work or work program activities that will help the participant “earn” additional months of benefits.

Notify the ESP of any changes in the areas below. Use the Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) Status Update Form (DHS-3165A) (PDF) to report the changes.

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Exemption status.

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Deferral status.

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Mandatory participant status.

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Circumstances that indicate good cause for failure to cooperate.

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Start of employment.

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Hours of employment.

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End of employment.

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Address.

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Phone number.

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Household composition.

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Amount of assistance payment.

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Suspension or closing of financial assistance case.

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Other changes in status that affect employment and training or support services (for example, changes in the amount of child care or transportation provided).


OPERATE AND MANAGE SNAP E&T
SERVICES

Operate a SNAP E&T program in compliance with state and federal laws, regulations, and guidelines.

Provide an orientation and SNAP E&T services to all SNAP participants who are required to participate. See 0028.09 (ES Overview/SNAP E&T Orientation).

Provide needed support services so that participants are capable of participating in SNAP E&T without out-of-pocket costs.

Assess, monitor, evaluate, and manage service delivery by the county agency’s ESPs.

Complete program funding requirements.


Limit participation in the SNAP E&T program to 20 hours a week to allow time for job search. County agencies must require each participant to spend at least 20 hours a week in SNAP E&T program activities.

When a client moves to a different county or there is a change in service provider, the former county or former service provider who performed the initial assessment and Employment Plan (EP) or has the pertaining documents must make those documents available to the new county or the new provider.

DHS retains ownership of any SNAP E&T document for which it has reimbursed the cost. This declaration must be incorporated in any service contract between the county and a service provider.

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