Skip To: Main content|Subnavigation|
Minnesota Department of Human Services Combined Manual
DHS Home CountyLink Home Manuals Home Bulletins
Advanced Search
Show/Hide Table of Contents  

PROCESSING RCA APPLICATIONS

ISSUE DATE: 11/2017

ALL RCA APPLICATIONS

The date of RCA application is the date the signed CAF Page Number 1 is date-stamped or signed/dated as received by either a county worker or a RCA eligibility worker in a Public-Private-Partnership agency (PPP). This date is the date of application for cash and SNAP.

Applicants do not need to provide a social security number to be eligible for RCA. Do not delay or deny RCA because the applicant does not have or has not received a social security number.



PPP ADMINISTERED RCA: Anoka, Carver, Dakota, Hennepin, Olmsted, Ramsey, Scott, and Washington Counties


APPLICATIONS FOR PRIMARY REFUGEE ARRIVALS

The Department of Human Services - Resettlement Programs Office (DHS-RPO) contracts with local resettlement agencies to administer the RCA program for the PPP counties.

New primary refugee arrivals into the state who reside in a PPP administered county must file their RCA applications with the local resettlement agency that processed their resettlement.

The PPP RCA eligibility worker at the local resettlement agency signs and dates the CAF Page Number 1 on behalf of the county agency.

It is the responsibility of the PPP RCA eligibility workers housed at local resettlement agencies to make all RCA eligibility determinations.

County workers in the PPP administered counties should not approve RCA eligibility (opening, closing or changing benefit levels).

Some primary refugee arrivals may not understand that they must file an application with the local resettlement agency that resettled them. If an RCA applicant submits application with the county, ask the applicant if they:

Are a PRIMARY REFUGEE ARRIVAL: This means they arrived to Minnesota as their initial resettlement state through a local resettlement agency.

PRIMARY REFUGEE ARRIVAL includes people with the following statuses:

-

Refugees. See REFUGEES in 0011.03.18 (Non-Citizens - People Fleeing Persecution).

-

Amerasians. See AMERASIANS in 0011.03.18 (Non-Citizens - People Fleeing Persecution).

-

Iraqi or Afghan Special Immigrant Visa (SIV) Holders. See IRAQI OR AFGHAN SPECIAL IMMIGRANTS in 0011.03.18 (Non-Citizens - People Fleeing Persecution).

If the applicant is a PRIMARY REFUGEE ARRIVAL, date-stamp the application and send the applicant to their local resettlement agency for RCA eligibility determination.

-

For a list of local resettlement agencies, see 0030.01 (Local Resettlement Agencies).

-

If the applicant is unsure which local resettlement agency they are connected to, follow the procedures listed below under OTHER ELIGIBLE POPULATIONS.

Are a SECONDARY REFUGEE ARRIVAL: This means they arrived to another state as their initial resettlement state and then moved to Minnesota. If they are secondary refugee arrivals, follow the procedures listed below under OTHER ELIGIBLE POPULATIONS.

Are an ASYLEE, CUBAN / HAITIAN ENTRANT, or VICTIM OF TRAFFICKING: If they have one of these RCA eligible statuses, follow the procedures listed below under OTHER ELIGIBLE POPULATIONS.


When an applicant files a CAF with a local resettlement agency and the application includes a request for Supplemental Nutrition Assistance Program (SNAP), the RCA eligibility worker must:

Enter the CAF Page number 1 on the same day it is received at the local resettlement agency.

Review for expedited SNAP eligibility (immediately FAX a copy of the CAF if applying for SNAP and the applicant appears to be eligible for expedited service).

Immediately FAX the CAF Page number 1 to the county if the applicant requests SNAP.

Conduct an RCA and SNAP intake interview.

Obtain all verifications mandatory for RCA eligibility.

Process the RCA eligibility.

FAX a copy of the CAF and verifications to the county contact person to process the SNAP.

-

The county is not required to conduct a second face-to-face intake interview for processing the SNAP.

-

For information on requirements for processing expedited SNAP services, see 0004.06 (Emergencies - 1st Month Processing).

-

The county maintains the SNAP case after processing the SNAP application.

Provide RCA program and financial orientation.

Review Combined Six-Month Reports (CSRs) for RCA cases also receiving SNAP and FAX copies of the CSR and attachments to the county agency. A participant will not be required to report to both the local resettlement agency and to the county agency when a change occurs. The RCA eligibility worker will immediately report any changes to the county via fax or by phone.

Complete the 5-month RCA face-to-face review.

Maintain the RCA case through the 8-month eligibility period.


APPLICATIONS FOR OTHER ELIGIBLE POPULATIONS (Secondary Refugee Arrivals, Asylees, Cuban/Haitian Entrants, and Victims of Trafficking)


In addition to PRIMARY REFUGEE ARRIVALS, persons with the following statuses are also eligible to apply for RCA:

Secondary Refugee Arrivals. See SECONDARY REFUGEE in 0002.59 (Glossary: RSDI...).

Asylees. See ASYLEE in 0011.03.18 (Non-Citizens - People Fleeing Persecution).

Cuban/Haitian Entrants. See CUBAN/HAITIAN ENTRANTS in 0011.03.18 (Non-Citizens - People Fleeing Persecution).

Victims of Trafficking. See 0011.03.30 (Non-Citizens – Trafficking Victims).


These eligible populations are NOT resettled through a local resettlement agency in Minnesota, and are likely to submit RCA application to the county agency rather than a local resettlement agency. Once the county agency determines an applicant may be eligible for RCA, the county must:

Immediately process any requests for SNAP.

NOTE
: Most RCA applicants may be eligible for expedited SNAP, see 0004.04 (Emergency Aid Eligibility - SNAP/Expedited Food).

Inform the applicant that the RCA application will be faxed to a local resettlement agency for RCA eligibility determination. Fax the application to the appropriate RCA PPP agency, based on applicant’s county of residence:

-

International Institute of MN (IIMN): Ramsey, Washington and Dakota Counties.

-

Minnesota Council of Churches (MCC): Hennepin, Anoka, Carver, and Scott Counties.

Tell the applicant that they will receive a phone call from the RCA PPP agency within 7 days.

Ensure the applicant's correct and current contact information is listed on the application.

Provide the applicant with written contact information for the RCA worker at the appropriate RCA PPP agency:

Aziza Mama - International Institute of MN (IIMN)
1694 Como Ave
St Paul, MN 55108
Phone: 651-647-0191 Ext 348

Tar Paw – Minnesota Council of Churches (MCC)
122 W. Franklin Avenue, Suite 100
Minneapolis, MN 55404
Phone: 612-230-3225

Encourage the applicant to call the contact phone number if someone has not contacted them within 7 days.

Fax the entire application and all verifications to the appropriate RCA PPP agency:

-

International Institute of MN (IIMN)
FAX number: 651-647-9268, ATTN: Aziza Mama

-

Minnesota Council of Churches (MCC)
FAX number: 612-870-3622. ATTN: Tar Paw


When IIMN or MCC receives a referral from 1 of the metro PPP administered counties, the RCA eligibility worker must:

Enter a CASE/NOTE regarding the receipt of the application.

Contact the applicant by phone within 7 days of receipt of the application.

-

If IIMN or MCC is unsuccessful in reaching the applicant within 7 days, the RCA eligibility worker sends the applicant a letter requesting contact with IIMN or MCC. The letter is written in English AND the client’s preferred language, as indicated on the application.

-

If the applicant fails to respond within 30 days from the date the letter is sent, the RCA application is denied for failure to complete an interview.

-

If the client responds after an initial RCA application has been denied, a new application must be filed.

Enter a CASE/NOTE regarding any contacts or attempted contacts with the applicant.

Complete the RCA eligibility determination and processing and will maintain the RCA case through the 8-month eligibility period.



COUNTY ADMINISTERED RCA: All Counties EXCEPT Anoka, Carver, Dakota, Hennepin, Olmsted, Ramsey, Scott, and Washington Counties


All RCA applicants, residing outside of the PPP administered counties will continue to file the CAF with the agency in their county of residence. The county agencies will process RCA applications and maintain RCA cases through the 8-month RCA eligibility period.

RCA applicants may also submit an ApplyMN application to the county agency. ApplyMN applications are electronically date stamped upon submittal. The date and time of submittal appears in the "Date Received" field of the PDF or XML versions of the application. Use this date as the date of application.

For moves from a county-administered program to a PPP administered county or moves from a PPP administered to a county-administered county, see 0030.27 (RCA - Moves Within the State).

For RCA case closure instructions, see 0030.21 (Closing RCA).

Rate/Report this pageReport/Rate this page

© 2018 Minnesota Department of Human Services Updated: 11/1/17 7:16 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 11/1/17 7:16 AM