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Minnesota Department of Human Services Provider Manual
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Diabetic Equipment & Supplies

Revised: 06-20-2017

  • Overview
  • Eligible Providers
  • Covered Services
  • Eligible Recipients
  • Authorization
  • Billing
  • Overview

    Diabetic equipment and supplies are used to monitor and control blood glucose levels.

    Eligible Providers

    Diabetic testing supplies are part of the Point of Sale Diabetic Testing Supply Program

  • • Recipients with Medicare Part B must obtain diabetic testing supplies from a Medicare medical supplier or pharmacy.
  • • Diabetic equipment and supplies other than testing supplies may be obtained from a medical supplier or pharmacy.
  • TPL and Medicare

    Providers must meet any provider criteria, including accreditation, for third party liability (TPL) insurance or Medicare, in order to assist recipients for whom MHCP is not the primary payer.

    Eligible Recipients

    MHCP recipients with Type 1, Type 2 or gestational diabetes may receive diabetic equipment and supplies.

    Covered Services

    Refer to the Medical Supply Coverage Guide (PDF) for coverage information and limits on diabetes supplies not specified in this section. The Medical Supply Coverage Guide is also available in an Excel format.

    Blood Glucose Monitors

    Codes: E2100, E2101

    Standard blood glucose meters are included in the Point of Sale Diabetic Testing Supply Program unless the recipient has Medicare Part B.

    The recipient must be diabetic (Type 1, Type 2, or gestational), or have a diagnosis that requires regular monitoring of blood glucose levels. The medical supplier’s office must keep a written physician’s order stating the need to monitor blood glucose levels.

    E2100 (blood glucose monitor with integrated voice synthesizer) may be rented or purchased.

    Authorization is always required.
    Blood glucose monitors with voice synthesizer are covered for recipients with a severe visual impairment. The visual impairment must be significant enough to make accurate use of a standard blood glucose monitor impossible. The recipient must be able to independently use the blood glucose monitor with voice synthesizer.

    E2101 (blood glucose monitor with integrated lancing/blood sample) may be rented or purchased.

    Authorization is always required.
    Blood glucose monitors with integrated lancing are covered for recipients with impairment of manual dexterity. The dexterity impairment must be significant enough to make accurate use of a standard blood glucose monitor impossible. The recipient must be able to independently use the blood glucose monitor with integrated lancing.

    Continuous Blood Glucose Monitoring

    Code: A9276-A9278, K0553, K0554

    Continuous blood glucose monitoring systems may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is always required for codes A9277, A9278, and K0554
    Authorization is not required for codes A9276 and K0553

    Criteria
    Continuous glucose monitoring does not replace traditional home blood glucose monitoring, but may be approved as an adjunct for individuals with type 1 diabetes with a history of severe hypoglycemia less than 50 mg/dL with unawareness due to age or cognitive function. Documentation must show frequent self-monitoring and appropriate modifications to insulin regimen.

    Disposable Blood Glucose Monitor

    Code: A9275

    Disposable blood glucose monitors may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is not required.
    Recipients who require testing more frequently than is possible with four disposable meters per month may use a traditional meter and test strips and request authorization for excess quantities of test strips.

    Criteria

  • • Disposable blood glucose meters include any necessary test strips and calibration solution or chips
  • • Disposable blood glucose meters are limited to four per calendar month
  • • Blood glucose test strips may not be billed within 30 days of disposable blood glucose meters
  • Bill one unit per meter with test strips. Submit a claim with an attachment that includes the name of the product dispensed and required documentation for manual pricing. See the Billing Policy section for documentation requirements.

    Blood Glucose Test Strips

    Code: A4253

    Blood glucose test strips are included in the Point of Sale Diabetic Testing Supply Program unless the recipient has Medicare Part B.

    Blood Ketone Test Strips

    Code: A4252

    Blood ketone test strips may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is always required.

    Criteria

  • • Recipient has insulin dependent Type I diabetes
  • • Document specific reason blood ketone testing is required, including any history of ketoacidosis or complicating conditions likely to lead to ketoacidosis
  • • Specify why urine testing is not sufficient (urine testing is known by DHS to be less accurate, documentation must be clear as to why very accurate results are needed)
  • • State frequency of testing and expected duration at this frequency
  • • Recipient must have a blood glucose monitor capable of blood ketone testing. If the recipient has a blood glucose monitor that is less than five years old, providers must submit a claim with an attachment explaining the need for the replacement monitor with the approved PA for the blood ketone test strips in the notes field
  • Insulin Syringes

    Code: S8490

    Insulin syringes may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is required for quantities exceeding four boxes (400 syringes) per month.

    Criteria
    Authorization for additional syringes may be granted if additional injections are needed to achieve optimal control of blood glucose levels.

    Reusable Insulin Pens

    Code: S5560-S5561

    Insulin pens may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is required if the submitted charge is over $50.

    Criteria
    Reusable insulin pens are covered for recipients who self-administer insulin, but who are unable to accurately administer insulin using a syringe and vial.

    Ambulatory Insulin Infusion Pumps

    Code: E0784

    Insulin infusion pumps may be obtained from a medical supply provider or pharmacy.

    Authorization
    Authorization is always required.

    Criteria
    Insulin infusion pumps are covered for eligible MHCP recipients 12 years old or younger with type 1 diabetes, or for eligible MHCP recipients over age 12 with diabetes who are beta cell autoantibody positive or have a documented fasting serum C-peptide level that is less than or equal to 110 percent of the lower limit of normal of the laboratory’s measurement method. Recipients must meet the following criteria for coverage:

  • • Completion of a comprehensive diabetes education program
  • • On a program of at least three injections of insulin per day, with frequent self-adjustments of dose, for at least six months
  • • Documented self-testing an average of at least four times per day
  • • Has one of the following:
  • • Elevated glycosylated hemoglobin level of HbA1c greater than 7.0 percent
  • • History of recurring hypoglycemia less than 60 mg/dL
  • • Wide fluctuations in blood glucose before mealtime
  • • Dawn phenomenon with fasting blood sugars often over 200 mg/dL
  • • History of wide glycemic excursions
  • • Otherwise unable to maintain optimal control
  • When requesting a replacement pump authorization for a recipient with an existing pump, include the date the current pump’s warranty expires.

    Authorization

    For services that continue to be billed using HCPCS Level II codes, submit authorization requests to KEPRO following instructions in Authorization.

    For services that are part of the pharmacy point of sale benefit, submit authorizations to HID following instructions in Drug Authorizations.

    Billing

  • • Use MN–ITS 837P Professional or point-of-sale as required
  • • Report the ordering provider in the Other Provider Types section of the MN–ITS Interactive claim
  • • Bill services approved through the authorization process on a separate claim from services not requiring authorization. Example: submit one claim (no authorization required) for the number of units up to the authorization threshold. Submit another claim with the prior authorization number for the additional quantity dispensed over the threshold.
  • • If the recipient has Medicare, MHCP will pay the deductible or coinsurance on any units for which Medicare made payment. Any units for which Medicare denies payment must meet MHCP quantity and authorization requirements. Authorization can be retroactively requested.
  • • Shipping costs are included in the MHCP maximum allowable payment and may not be separately billed to MHCP or the recipient.
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    Updated: 6/20/17 9:14 AM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 6/20/17 9:14 AM