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Rule 185 Case Management

Page posted: 10/01/03

Page updated:

Page reviewed: 10/01/03

Legal Authority

Minn. Stat. §256B.092, Minn. R. parts 9525.0004 to 9525.0036


Minnesota Rule 185

Minnesota Rules, Parts 9525.0004 through 9525.0036, establishes standards that govern the provision of case management administration and case management services to persons with developmental disability or related conditions by county boards or others authorized by the Commissioner to provide case management.

Rule 185 Case Management

Rule 185 case management for persons with developmental disability or related conditions assists persons in gaining access to needed social, medical, educational and other supports and services. The case manager works on behalf of the person to identify their unique needs and to minimize the impact of the disability on the person’s life while assuring continuity of services and supports for the person.


To be eligible for Rule 185 case management, a comprehensive diagnostic evaluation, arranged by a case manager, must indicate that the person has a diagnosis of developmental disability or a related condition.

A child under the age of five years without a conclusive diagnosis must demonstrate significant sub-average intellectual function concurrent with demonstrated deficits in adaptive behavior.

Developmental disability

Developmental disability is a diagnosis characterized by substantial functional limitations and significantly sub-average intellectual functioning and exists concurrently with demonstrated deficits in adaptive behavior and all conditions are manifested before the person’s 22nd birthday.

Related Condition

Related condition is a diagnosis of severe, chronic disability that meets all of the following conditions:

1. Is attributed to cerebral palsy, epilepsy, autism, Prader-Willi syndrome or any other condition other than mental illness* or an emotional disturbance.
2. Is found to be closely related to developmental disability because the condition results in impairment of general intellectual functioning or adaptive behavior similar to that of persons with developmental disability and requires treatment or services similar to those required for persons with developmental disability.
3. Is manifested before the person reaches 22 years of age.
4. Is likely to continue indefinitely.
5. Results in substantial functional limitations in three or more of the following areas of major life activity:

  • • Self-care
  • • Understanding and use of language
  • • Learning
  • • Mobility
  • • Self-direction
  • • Capacity for independent living
  • * For the purposes of Item 1, notwithstanding Minn. Stat. 245.462, subd. 20 or Minn. Stat. §245.4871, subd. 15, mental illness does not include autism or other pervasive developmental disorders.

    Related Conditions Checklist DHS-3848 (PDF) | Related Conditions Checklist/Instructions DHS-3848A (PDF)

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