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November 4, 2022 Jeannie Nasers Christian Adoption Services PO Box 149 Bismarck, ND 58501 License Number: 800482 (Rule 4) CORRECTION ORDER Dear Ms. Nasers: On September 15, 2022, a licensing review of Christian Adoption Agency, was conducted to determine compliance with state and federal laws and rules governing the provision of child-placing agencies under Minnesota Rules, parts 9545.0755 through 9545.0845 (Rule 4). As a result of this licensing review, a Correction Order is being issued. A. Reason for Correction Order Pursuant to Minnesota Statutes, section 245A.06, if the Commissioner of the Department of Human Services (DHS) finds that an applicant or license holder has failed to comply with an applicable law or rule and this failure does not imminently endanger the health, safety, or rights of the persons served by the program, the Commissioner may issue a Correction Order to the applicant or license holder. The following violations of state or federal laws and rules were determined as a result of the licensing review. Corrective action for each violation is required by Minnesota Statutes, section 245A.06 and is hereby ordered by the Commissioner of Human Services. 1. Citation: Minnesota Rules, part 9545.0805, subpart 2. Violation: The orientation for staff must include training on protecting information about clients be completed within the first five working days of the employee or volunteer’s start date. Your agency addresses protecting information in the “confidentiality section” of the employee policies, separate from orientation, but does not specify it will be completed within the required timeframe. 2. Citation: Minnesota Rules, part 9545.0815, subpart F. Violation: Christian Adoption Services failed to provide a description of the orientation and training that is provided to adoptive families in the materials submitted for review. 3. Citation: Minnesota Rules, part 9545.0835, subpart 2. Violations: The review of a sample of files indicated the following: Adoption file 1 was incomplete as follows: · The application and home study update do not address the family’s child foster care application and licensure in 2021. The 2021 home study update does not appear to have been completed in collaboration with the child foster care licensing agency, as required. The family would have been relicensed for child foster care in 2022, but there was not a copy of the home study update in the file or indication of collaborationbetween the agencies. · The individual fact sheets for both license holders do not address the question regarding health of children in the home even though they indicated there are minor children in the home. In Adoption file 2, the application in 2018 and 2019 do not list children in the home; however, the home study assessment identifies two biological children residing in the home. In addition, the application for 2020 lists only one biological child. In Adoption file 4, the individual fact sheet from 2022 for one of the household members (HHM1) was not dated. 4. Citation: Minnesota Rules, part 9545.0845, subpart C. Violation: The transfer of records agreement addresses Christian Adoption Services’ current files and files that close after they have been transferred to the receiving agency. However, it does not directly identify the receiving agency will maintain the closed files from Christian Adoption Services. 5. Citation: Minnesota Statutes, section 245A.04, subdivision 1, paragraph (c). Violation: Christian Adoption Services’ alcohol and drug policy fails to address that when the license holders, employees, subcontractors, and volunteers, when directly responsible for persons served by the program, need to be free from being under the influence of chemicals that impairs the individual from providing care. 6. Citation: Minnesota Statutes, section 245A.04, subdivision 1, paragraph (d). Violation: Christian Adoption Services’ grievance procedure fails to identify that the board of directors is the highest level of authority in their agency and that the adoptive family has the option to bring grievances to the board. The policy currently identifies that the adoptive family can only bring issues to the board if they are directed to do so, not if the adoptive family chooses to contact them. In addition, the grievance procedure does not contain a clear process for adoptive families to follow, the methods for escalation, nor timelines for resolution. 7. Citation: Minnesota Statutes, section 245A.04, subdivision 10, paragraph 4. Violation: Christian Adoption Services failed to complete and submit audit information for 2019, 2020, and 2021. Corrective Action Ordered for Citations 1-7: Within 30 days of receipt of this order, submit evidence of corrective action taken to ensure ongoing compliance. If you fail to correct the violation specified in the Correction Order within the prescribed time lines the Commissioner may issue an Order of Conditional License or may impose a fine and order other licensing sanctions pursuant to Minnesota Statutes, sections 245A.06 and 245A.07. Submissions required as part of a corrective action ordered must be sent to your Licensor at: Commissioner, Department of Human Services ATTN: Karol Jensen-Schneider Licensing Division PO Box 64242 St. Paul, MN 55164-0242 B. Right to Request Reconsideration If you believe any of the citations are in error, you have the right to request that the Commissioner of Human Services reconsider the parts of the Correction Order that you believe to be in error. The request for reconsideration must be in writing and received by the Commissioner within 20 calendar days after receipt of this report. Your request for reconsideration must be sent to: Commissioner, Department of Human Services ATTN: Legal Unit Licensing Division PO Box 64242 St. Paul, MN 55164-0242 Please note that a request for reconsideration does not stay any provisions or requirements of the Correction Order. The Commissioner’s disposition of a request for reconsideration is final and not subject to appeal under Minnesota Statutes, chapter 14. If you have any questions regarding this Correction Order, please contact Karol Jensen-Schneider at 651-431-3469. Sincerely,
Cory Jelinek, Unit Supervisor Licensing Division Minnesota Department of Human Services
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