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Minnesota Department of Human Services Mental Health Information System (MHIS) Manual
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Page Posted: 06/02/2014

Page Reviewed and Updated: 6/8/2015

Link to Chapter 7 - Glossary of Terms and Acronyms PDF

7. Glossary of Terms and Acronyms

Adult Mental Health Division (AMHD): The State agency that is primarily responsible in the provision and facilitation of publicly funded mental health and support services to adults with mental illnesses.

Adult Rehabilitative Mental Health Service (ARMHS): is a combination of basic living, social skills and community intervention services to develop and enhance psychiatric stability, social competencies, personal and emotional adjustment, and independent living and community skills.

Assertive Community Treatment (ACT): is an intensive, comprehensive, non-residential rehabilitative mental health service team model.

Community Support Program Services (CSP): is provided or coordinated under the clinical supervision of a mental health professional and designed to help adults with serious mental illness to function in the community and remain in the community.

Crisis Assessment: A crisis assessment is an immediate, face-to-face evaluation by a physician, mental health professional or crisis-trained mental health practitioner, to determine the recipient’s presenting situation, and identifying any immediate need for emergency services.

Crisis Intervention Treatment Plan: With the recipient, develop, document and implement an initial crisis intervention treatment plan within 24 hours after the initial face-to-face intervention to reduce or eliminate the crisis.

Crisis Residential: Residential Crisis setting is supervised, licensed, and has 24 hours per day residential staffing for crisis stabilization.

Crisis Stabilization Treatment Plan: With the recipient, develop a crisis stabilization treatment plan within 24 hours of beginning services with the participation of the recipient. The crisis stabilization treatment plan, at a minimum, must include.

Day Treatment: Adult day treatment is an intensive psychotherapeutic treatment. The goal of day treatment is to reduce or relieve the effects of mental illness and provide training to enable the recipient to live in the community.

DBT IOP: Dialectical Behavior Therapy (DBT) is a treatment approach provided in an intensive outpatient treatment program using a combination of individualized rehabilitative and psychotherapeutic interventions. A dialectical behavior therapy program involves individual therapy, group skills training, telephone coaching, and consultation team meetings.

DBT Individual Therapy: Individual DBT therapy provided by a qualified member of the certified team following the completion of the DBT Intensive Outpatient Program.

Diagnostic Assessment: A diagnostic assessment is a written report that documents clinical and functional face-to-face evaluation of a recipient’s mental health, including the nature, severity and impact of behavioral difficulties, functional impairment, and subjective distress of the recipient, and identifies the recipient’s strengths and resources. A diagnostic assessment is necessary to determine a recipient’s eligibility for mental health services.

Global Assessment of Functioning (GAF): This is a numeric scale (00-100) that measures the level of functioning of adults (18 years old and above) in the areas of social, occupational, and psychological. A higher score means a higher level of functioning. This is reported as Axis V in the Diagnostic and Statistical Manual of Mental Disorders (DSM)

Health Insurance Portability and Accountability Act (HIPAA): Enacted by the US congress in 1966, the HIPAA regulates the use and disclosure of certain information commonly referred to as protected health information (PHI). This included the person’s health status, medical record, and personal identifying information such as social security number, birth date, address, name, etc.

Housing With Supportive Services (HWS): Permanent Supportive Housing (PSH) is an evidence based Practice. In HWS, people live in a house, apartment or similar community setting, alone or with others of their choosing and they have responsibility for tenancy. The person may choose to receive periodic visits from mental health staff, family or natural supports, or supportive services for the purpose of meeting or assisting with residential responsibilities. Criteria identified for supportive housing include: personal housing choice, functional separation of housing management from service provision, safety and affordability, integration in the community, rights of tenancy, access to housing without functioning requirements, and the choice of services that are flexible, voluntary, and person centered.

Intensive Community Recovery Services (ICRS): ICRS pilot project is an intensive team approach combining ARMHS, Rule 79 Case Management, and support services with a ratio of approximately 14 participants per staff member.

Intensive Residential Treatment Services (IRTS): time-limited mental health services provided in a residential setting to recipients in need of more restrictive settings (versus community settings) and at risk of significant functional deterioration if they do not receive these services. IRTS are designed to develop and enhance psychiatric stability, personal and emotional adjustment, self-sufficiency, and skills to live in a more independent setting.

Low-Density Lipoprotein (LDL): Low-density lipoprotein molecules are often informally called bad cholesterol because they can transport their content to many fat molecules into artery walls.

Medication Management: Medication management determines the need for or the effectiveness of the medication prescribed for the treatment of a client’s symptoms of mental illness.

Mental Health Information System (MHIS): AMHD’s secure web-based outcome reporting system that focuses on key client status points during treatment service: at start, at end of service and at the clients anniversary date.

Minnesota Health Care Programs (MHCP): Health care coverage through the state’s publicly funded basic health care programs: Medical Assistance (MA – Minnesota’s Medical Program) and Minnesota Care. Through these programs, the state pays all or part of enrollees’ medical bills.

Minnesota Information Transfer System (MN-ITS): Is a system for provider enrolled with MHCP and their affiliated billers. A web-based system to enable providers to determine recipient eligibility, submits claims, obtain claim status, and get their remittance advice free and online. MN-ITS has many other features, depending on which services you provide.

National Outcome Measures (NOMS): refers to SAMHSA’s NOMS. Under the Federal Block Grant client-level data are reported. These are employment (employment status), school attendance (education enrollment and highest education level completed), stability in housing (residential status), and criminal justice involvement (number of arrests in prior 30 days).

National Provider Identifier (NPI): HIPPA mandated the adoption of a standard unique identifier for health care providers to use in submitting and processing health care claims and other transactions.

Outpatient Psychotherapy: Psychotherapy is a planned and structured face-to-face treatment of a recipient’s mental illness through the psychological, psychiatric, or interpersonal method most appropriate to the needs of the recipient according to current community standards of mental health practice; and is directed to accomplish measurable goals and objectives specified in the recipient’s individual treatment plan.

Partial Hospitalization: Partial hospitalization is a time limited, structured program of multiple and intensive psychotherapy and other therapeutic services provided by a multidisciplinary team, as defined by Medicare, and provided in an outpatient hospital facility or community mental health center that meets Medicare requirements to provide partial hospitalization programs services. The goal of the partial hospitalization program is to resolve or stabilize an acute episode of mental illness.

Patient Master Index Number (PMIN): Minnesota Health Care Program or Patient Master Index Number (PMIN) is a unique identification number that MAXIS assigns to each person who receives public assistance.

Peer Support Services: Certified Peer Specialist Services are specific rehabilitative services emphasizing the acquisition, development and enhancement of skills needed by an individual with a mental illness to move forward in their recovery. These services are self-directed and person - centered with a focus on recovery. CPS services are identified in a treatment plan or an Individualized Service Plan (ISP) and are characterized by a partnering approach between the Certified Peer Specialist and the individual who receives the services (peer).

Rule 79 Case Management/Mental Health Targeted Case Management (MH-TCM): Adult mental health targeted case management services help adults with serious and persistent mental illness gain access to needed medical, social, educational, vocational, and other necessary services as they relate to the recipient’s mental health needs. Case Management services include developing a functional assessment and individual community support plan, referring and assisting the recipient in obtaining needed mental health and other services, ensuring coordination of services, and monitoring the delivery of services.

Shared Master Index (SHI): The Shared Master Index number (SMI) links client records across major DHS systems and databases (MAXIS/MEC², MMIS, PRISM, SSIS, SOS databases).

State-Operated Inpatient: State-Operated organizations operated as Hospitals that provide primarily inpatient care to persons with mentally illness.

Supported Employment: Supported employment services assist adults with serious mental illness to work at regular jobs of their choosing, where they earn a comparable wage in everyday work environments. Supported employment is a multidisciplinary team approach that integrates mental health treatment and employment services. Practitioners focus on the person’s strengths.

Unique Minnesota Provider Identifier (UMPI): MHCP- enrolled provider who do not meet the federal definition of a “health care provider” under HIPAA are not eligible to receive an NPI number, are considered atypical were assigned UPMIs.

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