2016 Bulletins

Supplemental Nutrition Assistance Program (SNAP) (01)
General Assistance (04)
Minnesota Family Investment Program (MFIP) (11)
Medicaid Management Information System (MMIS) (14)
Child and Teen Checkups (15)
Benefit Recovery (19)
Minnesota Health Care Programs Bulletins (21)
Managed Care Purchasing (24)
Aging Initiative (25)
SSIS (31)
General Fiscal Reporting and Accounting (32)
Community Living Supports (48)
Alcohol and Drug Abuse Division (51)
Mental Health Program (53)
Disability Services Division (56)
Nursing Homes (62)
Children’s Services (Including Title IV-E) (68)
General Social Services Issues (69)
Child Support Enforcement (75)
Direct Care and Treatment (76)
Reimbursement for State Facility Care (77)
General Department Information (85)
Office for Equal Opportunity, Affirmative Action (89)



GENERAL ASSISTANCE (04)
16-04-01 Elimination of the "Domestic Violence Shelter" Basis of Eligibility for General Assistance
This bulletin summarizes a change to the General Assistance (GA) program basis of eligibility. 7/11/16



OTHER
16-06-01 2016 Refugee Cash Assistance (RCA) Alignment with Cash Program Uniformity
This bulletin summarizes policy changes aligning Refugee Cash Assistance (RCA)with the cash programs uniformity measures implemented in 2015 and 2016. Impacted RCA policy areas include earned income disregards, assets, agency error overpayments, income and reporting. 12/1/16



MINNESOTA FAMILY INVESTMENT PROGRAM (MFIP) (11)
16-11-01 DHS Reissues "Work Will Always Pay...With MFIP"
"Work Will Always Pay...With MFIP" handout for use by eligibility workers and job counselors. 10/1/16



CHILD AND TEEN CHECKUPS (15)
16-15-01 2017 Interim Contract Requirements for Child and Teen Checkups (C&TC)Administrative Services
2017 C&TC Administrative Services Interim Contract Requirements 8/22/16



MINNESOTA HEALTH CARE PROGRAMS BULLETINS (21)
16-21-01 DHS Explains MA for LTC-Facility Services for Families with Children and Adults
Medical Assistance for long-term-care facility services for families with children and adults 2/24/16
16-21-02 DHS Clarifies MA Eligibility Rules for Non-Title IV-E Northstar Foster Care and Kinship Assistance
Medical Assistance (MA) eligibility rules for children receiving non–Title IV-E Northstar Foster Care or Kinship Assistance 3/22/16
16-21-03 DHS Announces Minnesota Health Care Programs (MHCP) Eligibility Manual
Minnesota Health Care Programs (MHCP) Eligibility Manual 6/8/16
16-21-04C Corrected #16-21-04: DHS Explains Changes in the Implementation of Spousal Impoverishment Protections
Changes in the implementation of spousal impoverishment protections for applications filed on or after June 1, 2016. 6/9/16
16-21-05 DHS Explains Changes to Medical Assistance Estate Recovery in 2016 Legislation
Changes to Medical Assistance estate recovery resulting from the 2016 state legislative session. 7/1/16
16-21-06 DHS Provides Policy for 2016 Legislative Changes to Medical Assistance (MA) and MinnesotaCare
Changes to Medical Assistance and MinnesotaCare from the 2016 legislative session. 7/11/16
16-21-07C Corrected #16-21-07: DHS Provides Projected Annual Income (PAI) Policy
PAI eligibility policy for certain insurance affordability programs. 11/14/16
16-21-08 DHS Explains Spousal Impoverishment Rules for BI, CAC, CADI, and DD Enrollees
Spousal impoverishment rules for people enrolled in the Brain Injury (BI), Community Alternative Care (CAC), Community Access for Disability Inclusion (CADI), and Developmental Disabilities (DD) waiver programs. 8/10/16
16-21-09 DHS Provides Policy for Changes to MinnesotaCare Premium Billing
Changes to MinnesotaCare billing. 9/22/16
16-21-10 DHS Announces 2017 Affordability Standard and Income Threshold for Tax Filing
2017 affordability standard for employer-sponsored coverage (ESC) and 2017 income threshold for tax filing. 11/16/16
16-21-11 DHS Announces Changes to Income Rules for Minnesota Family Planning Program
Changes to the income rules for the Minnesota Family Planning Program effective December 1, 2016. 11/29/16
16-21-12 DHS Announces MinnesotaCare Eligibility for Deferred Action for Childhood Arrivals (DACA)Grantees
MinnesotaCare eligibility for DACA grantees 12/27/16
16-21-13 DHS Announces Changes to Eligibility Rules for Minnesota Family Planning Program
Changes to certain eligibility rules for the Minnesota Family Planning Program effective January 1, 2017 12/28/16



AGING INITIATIVE (25)
16-25-01 Assistance for Private Pay Nursing Facility Consumers Who Want to Return to the Community
Updates to 2009 legislation targeted to assist nursing facility consumers who express a desire to transition back to the community using home and community-based services. 4/22/16
16-25-01A MN Legislature Authorizes Rate and Limit Changes for Long-Term Services and Supports
Information about rate and limit changes effective July 1, 2016. 6/1/16
16-25-02 Comprehensive Policy on Elderly Waiver (EW) Residential Services
Elderly Waiver residential services 7/14/16



GENERAL FISCAL REPORTING AND ACCOUNTING (32)
16-32-01 Information to Assist Counties and Tribes with Preparation & Submission of Fiscal Reports
Consolidated reference information for county and tribal fiscal reports required by DHS Financial Operations Division. 1/12/16
16-32-02C DHS Publishes Standard Invoice Field Codes for Calendar Year 2016
Invoice field codes used by DHS Financial Operations Division (FOD) when issuing payments by electronic funds transfers (EFT) or warrants, to county and tribal human service agencies. 1/12/16
16-32-03 Human Service 2016 Allocations
Calendar year 2016 human service formula allocations for county and tribal human service agencies. 1/15/16
16-32-04 Local Collaborative Time Study (LCTS) Fiscal Operations
Fiscal operations information and instructions for preparing the Local Collaborative Time Study (LCTS) Web-Based Cost Schedules. 3/25/16
16-32-05 Updated Instructions for Completing the SEAGR Report (DHS-2557)
Instructions for completing the quarterly Social Services Expenditure and Grant Reconciliation (SEAGR) Report and supporting schedules for calendar years 2016 and 2017. 3/29/16
16-32-06C Corrected Bulletin #16-32-06C: Northstar Care for Children Maintenance and Supplemental Difficulty of Care Payment Rates
Maintenance and supplemental difficulty of care payment rates by age category effective July 1, 2016 through June 30, 2017. 4/14/16
16-32-07 Targeted Case Management (TCM) Client Statistical Report (CSR)
Intended as a reference to assist counties in understanding the specifications for the TCM CSR 5/23/16
16-32-08 Calendar Year 2017 Participation Rates
Information for county human service agencies to assist them in preparing calendar year (CY) 2017 budgets. 6/20/16
16-32-09 Title IV-E Foster Care Per Diem Rates for Children's Residential Facilities and Child Placing Agencies
Title IV-E eligible children's group residential facilities and Rule 4 child placing agencies. 8/10/16
16-32-10 County Contributions to the Minnesota Child Welfare Training System for 2016
County share of costs for the Minnesota Child Welfare Training System for calendar year 2016 12/7/16



COMMUNITY LIVING SUPPORTS (48)
16-48-01 Minnesota's Olmstead Plan: A Summary
A Summary of Minnesota's Olmstead Plan. This is the first in a series of bulletins about the Olmstead Plan. 2/29/16
16-48-02 Group Residential Housing 2015 Legislative Changes Status Update
An update on the changes from the 2015 legislative session to the Group Residential Housing (GRH) program. 3/31/16
16-48-03 Group Residential Housing(GRH)6 Month Reporting
Effective July 1, 2016, GRH recipients without Supplemental Security Income (SSI) who have $100.00 or more of earned income will begin reporting every six months. 6/16/16



MENTAL HEALTH PROGRAM (53)
16-53-01 Mental Health Service Plan Development in Children's Therapeutic Services and Supports
Changes to Minnesota Health Care Programs (MHCP) allows providers of Children's Therapeutic Services and Supports(CTSS) to claim reimbursement for Mental Health Service Plan Development 9/1/16
16-53-02 Children's Mental Health Announces New Service: Intensive Treatment in Foster Care
Intensive Treatment in Foster Care service description, service provision standards, certification process, and rates development 12/7/16



DISABILITY SERVICES DIVISION (56)
16-56-01 Lead Agency Requirements for Person-Centered Principles and Practices – Part 1
Lead agency requirements for person-centered principles and practices for people who receive publicly funded services in Minnesota. 2/11/16
16-56-02 Lead Agency Requirements for Person-Centered Principles and Practices – Part 2
Lead agency person-centered principles and practice requirements for the people of Minnesota who receive publicly funded services. 3/4/16
16-56-03 Lead Agency Requirements for Person-Centered Principles and Practices – Part 3
State protocols for monitoring lead agency compliance with requirements outlined in the Person-Centered, Informed Choice and Transition Protocol. 5/25/16



CHILDREN'S SERVICES (INCLUDING TITLE IV-E) (68)
16-68-01 Procedures for Emergency Relative Placements
Child foster care emergency relative placement procedures. 2/5/16
16-68-01A Modifications to the Out-of-Home Placement Plan in the Social Service Information System
Out-of-Home Placement Plans and guide are updated in the Social Service Information System, (SSIS) version 15.4. 1/27/16
16-68-02 Direct Certification of Children in Foster Care for School Lunch and Food Programs
The Healthy, Hunger-Free Kids Act of 2010 [Public Law 111-296] and direct certification. 2/12/16
16-68-03 Foster Care Candidacy Determinations and Time Studies
Foster care candidacy requirements and time studies. 2/16/16
16-68-04 Parent Support Outreach Program (PSOP) Updated Guidance
PSOP Implementation, guidance, funding reformulation, guidance and funding allocations. 2/29/16
16-68-05 Affordable Care Act Extension of Medical Assistance Benefits for Former Foster Care Youth
The Affordable Care Act extends Medical Assistance benefits to youth leaving foster care on or after their 18th birthday, to age 26. 3/3/16
16-68-06C Separating Confidential Documents and Information When Filing Juvenile Protection Case Records
Under the October 1, 2016 amendments to the Rules of Juvenile Protection Procedure, filers must separate confidential documents and information before filing court documents. 11/4/16
16-68-07 Overview of Relative Custody Assistance
Policy and procedures for relative custody assistance. 3/29/16
16-68-08 Relative Notice Requirements for Children in Foster Care
The Fostering Connections to Success and Increasing Adoptions Act of 2008 requires relative search and notice consistent with Title IV-E requirements. 5/10/16
16-68-09 Responding to Youth Who Run Away from Foster Care Practice Guide Issued
Inform stakeholders of the practice guide, "Responding to Youth Who Run Away from Foster Care," supporting child welfare professionals in their work with the child welfare system. 6/8/16
16-68-10 Update of Federal Poverty Guidelines and Suggested Social Services Fee Schedule
Updated Federal Poverty Guidelines (FPG)and suggested social services fee schedule. 6/20/16
16-68-11 Overview of 2016 Laws Affecting Children and Families
Provide a summary of 2016 legislative actions that affect the delivery of child welfare services to children and families. 6/28/16
16-68-12 Guidance for the National Youth in Transition Database (NYTD)
Local social service agency responsibilities for implementing the NYTD requirements. 6/30/16
16-68-13 Transfer of a Child Welfare Case to a Tribe Outside of Minnesota
Transferring a child welfare case to a tribe outside of Minnesota. 7/27/16
16-68-14 County Responsibilities for the Transfer of a Child Welfare Case to a Tribal Agency
Transfer of child welfare cases from a county to a tribal agency. 8/3/16
16-68-15 2016 Social Services Block Grant Annual Report
Describes the federal Social Services Block Grant(SSBG)requirements in Minnesota 10/7/16
16-68-16C Corrected Bulletin 16-68-16C: Clarification of Placement for AFCARS Purposes
Defines placement consistent with federal requirements of the Adoption and Foster Care Analysis and Reporting System (AFCARS), Title IV-E foster care and Northstar Care for Children. 3/17/17
16-68-17 Minnesota's Best Practices in Family Assessment and Family Investigation
Best practice protocols for front-end child protection Family Assessment and Family Investigation. 10/14/16
16-68-18 Allocations Announced for Adolescent Independent Living Skills Funding
Budget instructions, eligibility, funding priorities, use and fiscal management of funds for the Support for Emancipation and Living Functionally (SELF) program. 10/21/16
16-68-19 Foster Care Re-Entry for Minnesota Permanency Demonstration Project Participants
Minnesota Permanency Demonstration Project 10/24/16
16-68-20 Minnesota's Child Maltreatment Report, 2015
An annual summary of data regarding child maltreatment in Minnesota’s child welfare system. Information on out-of-home care and adoptions in Minnesota’s child welfare system will be published in a separate report later this fall. 11/15/16
16-68-21C After Hours Child Protection Coverage
After hours child protection coverage policy and guidance. 5/7/17



GENERAL SOCIAL SERVICES ISSUES (69)
16-69-01 2016 Unified Asset Policy for Economic Assistance Cash Programs
This bulletin summarizes changes to the asset policies of the Minnesota Family Investment Program (MFIP),Diversionary Work Program(DWP), General Assistance (GA), Group Residential Housing (GRH), and Minnesota Supplemental Aid (MSA) effective June 1, 2016. 5/4/16
16-69-02 2016 County Performance Thresholds
The Human Services Performance Management system’s (referred to hereafter as Performance Management system) performance thresholds for 2016. 5/20/16
16-69-03 2016 Changes to Agency Error Overpayment Policy for Cash Programs
This bulletin summarizes changes to the agency error overpayment policies of the Minnesota Family Investment Program (MFIP), Diversionary Work Program (DWP), General Assistance (GA), Minnesota Supplemental Aid (MSA), Refugee Cash Assistance (RCA), Emergency General Assistance (EGA) and Minnesota Food Assistance Program (MFAP) effective August 1, 2016. 7/15/16
16-69-04 Uniform Income Determinations and Reporting Requirements for Cash Programs and Child Care Programs
This bulletin summarizes changes to income determinations and reporting requirements for individuals and families participating in the Child Care Assistance Program (CCAP), Minnesota Family Investment Program (MFIP), Diversionary Work Program (DWP), General Assistance (GA), Minnesota Supplemental Aid (MSA), and Group Residential Housing (GRH). 8/3/16



DIRECT CARE/TREATMENT (76)
16-76-01 County Portion of Cost of Care at State Operated Services Regional Treatment Centers
Cost of care for adult mental health programs at the Direct Care & Treatment - State Operated Services (SOS) Regional Treatment Centers and the Community Behavioral Health Hospitals. This bulletin replaces bulletin 15-76-02. 7/20/16
16-76-02 DHS Provides Information on the Minnesota Life Bridge Program
The Minnesota Life Bridge program and its affiliated mobile support services. 11/18/16



REIMBURSEMENT FOR STATE FACILITY CARE (77)
16-77-01 Direct Care and Treatment Cost of Care Rates as of July 1, 2016 Updated 11/14/16
Direct Care and Treatment Cost of Care Rates as of July 1, 2016 6/20/16
16-77-02 New Community Competency Restoration Program Cost of Care Per Diem Rate and County Cost of Care Share
Cost of care rate and the corresponding county cost of care share percentages 12/5/16



GENERAL DEPARTMENT INFORMATION (85)
16-85-01 County Human Services General Records Retention Schedule
Revised County Human Services General Records Retention Schedule. 4/27/16



OFFICE FOR EQUAL OPPORTUNITY, AFFIRMATIVE ACTION (89)
16-89-01 DHS Announces Updates for County Agencies Comprehensive Civil Rights Plans
County human services agencies must update civil rights plans to ensure compliance with civil rights laws and improved practice. 3/25/16

More information on bulletins

The DHS bulletin topics are followed by a listing of individual bulletins with links to corresponding PDF files.

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See also:
Department of Human Services eDocs (eForms)

Reports and Forecasts Division Statistical Reports Home Page (Statistics on Medical, Cash, and Food Programs)

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