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Changes to Background Study Process and Implementation of NETStudy 2.0

Overview of Background Study Changes

Background Studies Presentation

NETStudy 2.0 Overview
Implementation timeline for expansion of fingerprint (updated June 2015)

January 2015 Implementation and transition plan, provider notification; user training Quick Links

Implementation and Projected Transition Plan

Implementation

Provider Notification and User Accounts

User Training and Support

Feedback

Related quick links

Stakeholder input

DHS is holding nine meetings between July and November 2014 to inform people about the background study changes that will be implemented in early 2015 and to gather feedback. The meetings will be in locations across the state and no registration is required. DHS is very interested in hearing from stakeholders over the coming months. During the meetings participants will have the opportunity to ask questions and share ideas about implementation. Training and other information for providers will be available in September 2014.

2013 stakeholder input

DHS held an initial meeting with provider and advocacy organizations on April 26, 2013, to discuss the grant project goals, requirements and planned changes. Stakeholder input will be an important component in working out details of the changes and implementation planning. DHS also held a webinar that was posted on DHS’ web site and meet with various trade associations, provider groups, and others who were interested in the planned changes.  Information received from stakeholders was used to shape the design of the new background study process and the related legislative amendments.

Providers, advocate groups and other stakeholders may want to sign up to be notified of future meetings or webinars and other key project updates. Stakeholders and others may submit questions about the project by email to DHS Background Studies Planned Enhancements. (Note: This email link is only for questions related to the project described above. It is not for questions about individual background studies that have been done or are in process.)

Request for Proposal (RFP) Available

An RFP for a vendor to establish statewide fingerprinting locations was posted on November 5, 2013 and is available through SWIFT.   A Responder’s Conference is scheduled for December 13, 2013 to address questions from vendors who expect to submit proposals.  Proposals must be submitted by February 17, 2014.  The start date of the contract with the selected vendor is expected to be May 1, 2014.  The RFP requires that the vendor have statewide locations operational by October 1, 2014.  Please note that the expansion of the fingerprinting requirements for background studies completed by DHS is dependent on legislative authority.

About Minnesota’s background study program

Minnesota implemented its background study system in 1991 for certain employees who work with children and vulnerable adults. DHS is the lead agency in the state for background study determinations related to health and human services programs, including child day care centers. The scope of the program has grown considerably over the last 20-plus years and includes completing background studies on individuals interested in working in licensed health care facilities, such as nursing homes and hospitals, to those interested in providing services to people in their homes. The department conducts over 270,000 background studies per year.

Minnesota Receives Federal Grant to Implement National Background Check Program

The Minnesota Department of Human Services (DHS) was awarded a $3 million grant by the U.S. Department of Health and Human Services’ Centers for Medicare & Medicaid Services (CMS) in August 2012 to enhance the background checks conducted on employees of long term care (LTC) facilities and other programs. The National Background Check Program (NBCP) helps LTC facilities and providers avoid hiring individuals with certain criminal histories by conducting federal- and state-level criminal background checks on job applicants. Minnesota is one of a number of states awarded grant funding under the NBCP.


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