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Apply for a 245D-HCBS License
IMPORTANT NOTICE: This page was updated 11/21/2013. Updates on when you can apply for a license are posted under When do I apply for a 245D-HCBS license?
Providers of services governed by 245D must obtain a 245D-HCBS program license. A single 245D-HCBS program license covers provision of all services the provider is determined qualified to provide. The provider’s qualifications are determined through the license application process. The services may be provided anywhere in the state. The type of service dictates where it may be provided (the service setting). Service settings may include a service recipient’s family or own home, a community-based setting used by the general public, a licensed facility, or a combination of these settings.
Do home care providers licensed by the Minnesota Department of Health (MDH) under Minnesota Statutes, Chapter 144A have to obtain a 245D license?
Most licensed home care providers will not have to obtain a 245D-HCBS program license. These providers will become part of the MDH Home Care and DHS HCBS Licensing integrated licensing system. However, there is one exception. If the licensed home care provider provides foster care services as defined under the CAC, CADI, or BI waiver programs to all of the residents in a corporate adult foster care home, then the provider must obtain a 245D-HCBS program license and the Rule 203 adult foster care license must convert to a 245D-Commiunity Residential Setting license. More information about the impact of 245D-HCBS program license on foster care homes is available online.
Providers applying for a 245D license are strongly encouraged to read and use these resources. They provide basic information to help you understand the process of applying and converting licenses. They also provide important information on requirements for DHS license applicants and license holders.
Requirement to complete the 2012 legislative update
Providers with a DHS license who want to apply for a 245D must complete the online DHS license holder update before they begin the 245D license application. The application system will not accept your application unless you have completed this update. Failure to complete the update will result in a delay of approval for licensure and completion of the MHCP provider record review. Information about the MHCP provider record review and 245D license requirements is available online from the MHCP Provider Training Home.
Modified application process if you hold a 245B DD services license
Current 245B license holders who meet the following criteria will follow a modified application process under section 245A.042, subd. 2, and are exempt from paying an application fee:
The modified application procedures mean DHS Licensing will accept the applicant's attestation of compliance with certain requirements in lieu of providing information to DHS Licensing for evaluation that is otherwise required when seeking a 245D license.
1"Substantial compliance" means DHS Licensing has not issued a sanction according to section 245A.07 against any chapter 245B license held by the applicant or made the chapter 245B license or licenses conditional according to section 245A.06 within the 12-month period before submitting the application for chapter 245D licensure.
Exceptions to the eligibility criteria for the modified application procedure
DHS Licensing will evaluate the need for additional information from providers holding a 245B license who do not meet all of the eligibility criteria for a modified application procedure at the time of conversion. These providers will not pay an application fee, but may be required to submit additional information at the time of conversion.
Corporate adult foster care homes where the AFC license holder will provide services that require a 245D-HCBS program license must convert to a 245D-Community Residential Setting (CRS) license when ALL residents of the home receive crisis respite, supported living services, or foster care services.as defined under the CAC, CADI, BI or DD waivers. Foster care services under the elderly waiver (EW) or the alternative care (AC) programs are excluded.
If you are currently providing services that will require a 245D-HCBS license effective Jan. 1, 2014, you MUST apply for the license NOW. Complete applications received on or before Dec. 1, 2013 will have a 245D license issued effective Jan. 1, 2014. DHS will make every attempt to process applications received after Dec. 1 to be approved for licensure effective Jan. 1, 2014. Providers are responsible for ensuring timely submission of complete applications.
Providers who currently hold a 245B DD services license; a corporate adult foster care license; or any other type of license issued directly by DHS must complete the 2012 License Holder Update before starting a 245D license application.
245D applications approved for licensure will become effective on January 1, 2014. Applicants will be notified when their applications have been approved and will be provided further instructions for initiating background studies on all staff having direct contact with persons served by the program. Timely completion of these background studies is critical in ensuring your program is able to provide uninterrupted service on January 1, 2014.
Who will notify the DHS MHCP Provider Enrollment that my application has been approved for licensure effective Jan. 1, 2014?
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