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Minnesota Department of Human Services RMS User Manual
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Unit-based fields

Here is a description of the fields you will see in the Unit-based fields within the RMS tool. Because each service requires different input, not all services require input for all the fields listed below.

The Unit-based services include:

  • • Behavioral support
  • • Companion care
  • • Housing access coordination
  • • In-home family support
  • • Independent living skills training
  • • Night supervision
  • • Personal support
  • • Respite care services 15-minute
  • • Respite care daily supported employment services
  • • SLS 15-minute
  • Fields

    Prior to entering data into Rate Management System, it will be helpful for you to obtain information beforehand.

    Field name


    Provider NPI

    Enter provider’s NPI or UMPI. Do not enter county UMPI.

    Information you need

    Provider’s National Provider Identifier (NPI) or Unique Minnesota Provider Identifier (UMPI)

    Service start and end date

    Enter start date and end date to match MMIS service agreement line

    Information you need

    Day service starts and ends

    County of residence

    Use drop down menu to select county of residence

    Information you need

    County where person lives

    Staff to recipient ratio

    Use drop down menu to select 1:1 or 1:2 (ILS training) or 1:1, 1:2, or 1:3 (supported employment services). DD waiver SES is a 1:1 only service

    Information you need

    Number of individuals receiving ILS training or SES at the same time from the same staff person

    Total units

    Enter number of units

    Information you need

    Number of units inclusive of service start and end date that person is authorized to receive service


    1. Review screening document to determine if person meets criteria
    2. Choose appropriate option from drop down box

    Information you need

    Determine if person meets criteria for deaf/hard of hearing customization

    Exception unit rate

    Enter amount of requested rate

    Information you need

    This is the rate that will be requested on Disability Waiver Rates System exception request application, DHS-5820 form

    Exception type

    Use drop down menu to select type

    Options you will see

  • • Exception-person will be discharged/service needs cannot be met
  • • Manual banding needed
  • • Residential-change in service plan
  • • DT and H partial day
  • Exception reason

    Choose reason from drop down box or enter narrative to describe “other”

    Information you need

    Brief description of why exception was needed

    Exception approval

    Leave blank (This is a DHS-entered field)

    Exception approval reason

    Leave blank (This is a DHS-entered field)

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