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Minnesota Department of Human Services RMS User Manual
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Residential fields

Here is a description of the fields you will see in the residential fields within the RMS tool. Because each service requires different input, not all services require input for all the fields listed below:

The residential services include:

  • • Foster care corporate daily
  • • Foster care family daily
  • • SLS corporate daily
  • • SLS family daily
  • Fields

    Prior to entering data into Rate Management System, it will be helpful for you to obtain information beforehand.

    Field name

    Action

    Provider NPI

    Enter provider’s NPI or UMPI. (Do not enter county UMPI)

    Information you need

    Provider’s National Provider Identifier (NPI) or Unique Minnesota Provider Identifier (UMPI)

    County of residence

    Use drop down menu to select county of residence

    Information you need

    County where person lives

    Service start and end date

    Enter start date and end date to match MMIS service agreement line

    Information you need

    The day that service starts and ends

    On site awake shared staff hours

    Enter number of hours

    Information you need

    Average number of hours per day person shares the services of direct care staff

    Asleep shared staff hours

    Enter number of hours

    Information you need

    Average number of hours per day person has shared asleep night staff

    Shared remote awake hours

    Enter number

    Information you need

    Number of hours per day that shared electronic monitoring is provided

    Number of residents

    Enter licensed capacity

    Number of remote monitored residents

    Enter number

    Information you need

    Number of people in the home who share electronic monitoring

    On site awake individual (1:1) staff hours

    Enter number

    Information you need

    Average number of hours per day person has a dedicated 1:1 direct care staff who is not available to others living in the home

    Asleep individual (1:1) staff hours

    Enter number

    Information you need

    Average number of hours per day person has a dedicated 1:1 asleep staff who is not available to others living in the home

    Individual RN hours

    Enter how many of the total number of units will include 1:1 assessment and treatment by a RN

    Information you need

    Assessment and treatment provided on a 1:1 basis by RN during unit of service

    Individual LPN hours

    Enter how many of the total number of 15-minute units will include 1:1 assessment and treatment by a LPN

    Information you need

    Direct nursing provided on a 1:1 basis by LPN during unit of service

    Individual remote awake hours

    Enter number

    Information you need

    Number of hours per day that remote electronic monitoring technology is provided to this person on a 1:1 basis

    Transportation

    Options you will see

    Use the drop down menu to choose from the following:

  • • No transportation is used by anyone in the household
  • • A standard vehicle is used by at least one person in the household
  • • An adapted vehicle with a lift is used by at least one person in the household.
  • Information you need

    The transportation needs of the members of the household with the greatest needs.

    Customization

    1. Review screening document to determine if person meets criteria
    2. Choose appropriate option from drop down box

    Information you need

    Determine if person meets criteria for deaf/hard of hearing customization

    Exception unit rate

    Enter amount of requested rate

    Information you need

    Rate that will be requested on Disability Waiver Rates System exception request application, DHS-5820 form

    Exception type

    Use drop down menu to select type

    Options you will see

  • • Exception-person will be discharged/service needs cannot be met
  • • Manual banding needed
  • • Residential-change in service plan
  • • DT&H partial day
  • Exception reason

    Choose reason from drop down box or enter narrative to describe “other”

    Information you need

    Brief description of why exception was needed

    Exception approval

    Leave blank (This is a DHS-entered field)

    Exception approval reason

    Leave blank (This is a DHS-entered field)

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