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Interpreter services, as appropriate, may be a covered Individualized Education Program (IEP) service and reimbursed by Minnesota Health Care Programs ( MHCP). Interpreter services are covered when it is necessary to communicate with the child during some covered IEP services or when communication is provided about a specific service when the parent and child are both present.
The IEP team authorizes services included in an IEP or Individualized Family Service Plan (IFSP). Interpreter services are considered access services and do not require orders from a health care professional.
Spoken language interpreters must be actively enrolled with the Minnesota Department of Health (MDH) and identified on the MDH Spoken Language Health Care Interpreter Roster. The district is responsible for ensuring that spoken language interpreters are certified, enrolled with MDH and identified on the roster. Interpreters must be competent and able to provide accurate and quality service.
Spoken language interpreters:
Review the Sign language interpreter referral or the Registry of Interpreters for the Deaf to find an interpreter near your location. DHS provides this information as a public service. DHS does not endorse, certify, or guarantee the communication or services listed or provided by the agencies listed.
Inclusion on the MDH roster is not evidence that the person is certified as an interpreter.
Sign language interpreters demonstrate proficiency in signing, as well as the following:
Spoken Language Interpreter Services are covered as follows:
Sign Language Interpreter Services are covered as follows:
Note: Refer to the Covered and Noncovered IEP Health-Related Services section of this guide for an overview of covered services and coverage criteria for all IEP services.
Interpreter Services are not covered:
Note: Refer to the Covered and Noncovered IEP Health-Related Services section of this guide for an overview of noncovered services for all IEP services.
Review the Record Keeping and Documentation section for an overview of the basic IEP record keeping, documentation service time and encounter reporting requirements. For interpreter services, a child’s health record must also include:
Bill only for the face-to-face interpreter services or telephone portion of the oral language interpreter service provided in conjunction with another covered IEP service. The length of time documented for both services should correspond.
Submit claims using the 837P Professional clam type. Refer to the MN–ITS IEP User Guide for step-by-step instructions for direct data entry claims. Batch billers submitting X12 837P claims, may review the MHCP 5010/D.0 Compliance Web page and the AUC Minnesota Uniform Companion Guide for transaction guideline.
Use CPT code T1013, no modifier is required. Bill only 1 unit per day, per child. The time and encounter data that is reported by the district to EDRS is calculated to determine an average cost per day.
Note: Review the Billing and Authorization section of this manual for general billing requirements
Minnesota Department of Health – Interpreter Roster: Spoken Language, Health Care
Minnesota Statutes 144.058 (Interpreter Services Quality Initiative)
Minnesota Statutes 256B.0625 subd.18a and 26 (Covered Services)