The Minnesota Department of Human Services maintains a number of manuals relating to the programs and services offered. These manuals provide general guidance to a variety of users and are subject to change resulting from subsequent DHS bulletins, amended or superseding state and federal laws, or other correspondence from the Department of Human Services. Users of a manual are responsible for ensuring they have identified the most current information.
The manual descriptions below have more specific information about what the manual covers and its intended audience.
Minnesota Department of Human Services manuals marked as Portable Document Format (PDF) require Adobe Acrobat Reader to access.
DHS manuals are listed alphabetically by title below and are each followed by a brief description of their intended audience and purpose.
Child Care Assistance Program Policy Manual (CCAP)
The Child Care Assistance Program (CCAP) Policy Manual contains the policies, procedures, rules and statutes of the program.
Eligibility policy for Minnesota’s cash and food assistance programs.
Completing and Entering the LTCC Screening Document into MMIS for the Special Needs Basic Care (SNBC) Program (PDF) (January 2011)
Consumer Directed Community Supports (CDCS) Consumer Handbook (PDF)
Information on the CDCS services available to consumers on home and community-based waiver and Alternative Care programs.
Consumer Directed Community Services (CDCS) Lead Agency Operations Manual (PDF)
This policy manual guides lead agencies in the administration of CDCS services available to consumers on home and community-based waiver and Alternative Care programs. The manual is also a reference for fiscal support entities.
Data Practices Manual
A basic understanding of the Minnesota Government Data Practices Act and how DHS complies with the act.
Community-Based Services Manual (previously named the Disability Services Program Manual (DSPM))
A reference tool for lead agency workers who administer home and community-based services for the aging and people with disabilities in Minnesota.
Diversionary Work Program Employment Services Manual
Refer to the Minnesota Family Investment Program (MFIP) Employment Services Manual. MFIP Employment Services Manual.
Supplemental Nutrition Assistance Program Employment and Training Manual (SNAP E&T Manual)
Policy and procedures for SNAP Employment and Training providers and county eligibility workers to help SNAP participants transition from public assistance to self-sufficiency by preparing for and obtaining paid employment.
Guidelines to the Investigation of Vulnerable Adult Maltreatment (PDF)
Provides policy and procedures for county staff who perform the Common Entry Point function and conduct investigations as required in MS 626.557 Vulnerable Adult Act and Minnesota Rule 9555.7100-9555.7700. Links to relevant statutes and resources are provided, as well as an extensive appendix.
Health Care Programs Manual
Eligibility policy information for Minnesota Health Care Programs (Medical Assistance, MinnesotaCare and General Assistance Medical Care) for those who administer or have an interest in health care program policy.
Insurance Affordability Programs Manual (IAPM)
The Insurance Affordability Programs Manual (IAPM) provides a general understanding of new eligibility policy under the Affordable Care Act for Medical Assistance, MinnesotaCare, and Advanced Premium Tax Credit (APTC). Presently, the IAPM does not include policy for Medical Assistance (MA) for people age 65 or older, disabled or blind or MA for specific populations. Continue to refer to the Health Care Programs Manual for eligibility policy for these programs.
ICF/DD Systems Manual
Policies and procedures for counties and providers who serve people residing in intermediate care facilities for persons with developmental disabilities or related conditions.
Long Term Care Consultation Services (LTCC): Instructions for Completing and Entering the LTCC Screening Document and Service Agreement into MMIS (PDF)
Instructions for county and tribal staff on the inquiry and data entering of the LTCC screening document forms (DHS-3427 and 3427T) into MMIS.
Long Term Care Consultation Services (LTCC): Instructions for Completing and Entering the LTCC Screening Document into MMIS for the MSHO, MSC and MSC+ Programs Manual (PDF)
Instructions for managed care health plan staff on the inquiry and data entering of the LTCC screening document forms (DHS-3427 and 3427T) into MMIS.
Mental Health Information System (MHIS) Manual
The MHIS Reporting Manual is a reference guide for mental health providers who are required to report client-level outcome measures in Minnesota. It includes reporting requirements, client data elements, and batch requirements. Each provider is responsible to reference and implement the manual information.
Mental Health Policy Manual
Minnesota's public mental health for children and adults is a state-supervised, county-administered system. Services are based on various federal and state rules, regulations, policies and procedures. About 600 public and private agencies provide services.
Minnesota Family Investment Program (MFIP) Employment Services Manual (PDF)
Policy and procedures for employment services providers who help MFIP and DWP participants become employed and self-sufficient.
Minnesota Health Care Programs (MHCP) Provider Manual
Policy and procedures for providers of Minnesota Health Care Programs (MHCP).
Prepaid Minnesota Health Care Programs Manual (PMHCP)
This manual provides policies and procedures for all Prepaid Minnesota Health Care Programs (PMHCP) including the Prepaid Medical Assistance Program, Prepaid General Assistance Medical Care Program, Minnesota Senior Health Options, Minnesota Disability Health Options and the Prepaid MinnesotaCare Program. This manual is for Minnesota counties, American Indian tribes, Minnesota Department of Human Services personnel, contracted managed care organizations and others involved in administering all PMHCPs.
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