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Minnesota Department of Human Services ICF/DD Manual
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State Contracts

Page posted: 07/01/02

Page reviewed: 12/15/10

Page updated: 10/22/14

Legal Authority

Minn. Stat. §252.282, subd. 5 and Minn. Stat. §256B.5011, subd. 1 and 2

Background

The State is responsible to contract with ICF/DD facilities for two-year periods. The ICF/DD contract is a legal contract between the State of Minnesota and facilities providing care to persons with developmental disabilities.

Each ICF/DD that holds a Minnesota Health Care Programs provider number must operate under an ICF/DD contract with Disability Services Division (DSD). Providers who administer more than one facility will have one contract for each licensed facility in operation.

The ICF/DD signing the contract accepts payment from the State of Minnesota for the provision of ICF/DD services to Medical Assistance recipients subject to the terms and conditions of the contract.

Duration

The contract process occurs biannually, is effective beginning January 1 of the first year and continues until December 31 of the second year. Example: Contract effective 1/1/06 – 12/31/07.

Timeline

DSD sends each ICF/DD a contract to be signed by the legally authorized authority for the facility.

Responsibilities

Licensed ICFs/DD have many primary responsibilities per contract with DHS, contracts and understandings with counties and under federal/state law. Providers are responsible to:

  • • Adhere to all applicable federal and state laws
  • • Admit persons who meet level of care requirements and whose needs for active treatment can be met
  • • Assure case managers are aware of persons’ conditions so that ISPs are kept current and relevant, and that formal and informal goals meet active treatment requirements
  • • Complete income and expense reports using DHS guidelines and forms
  • • Complete monthly occupancy reports using DHS guidelines and forms
  • • Comply with DHS audits and audit recovery findings
  • • Comply with quality improvement/quality assurance requirements
  • • Comply with statutory requirements regarding termination of services
  • • Coordinate with DT&H providers to assure all active treatment is provided using consistent quality training and adaptive equipment
  • • Coordinate with service during the day or retirement option providers so that all active treatment requirements are met
  • • Distribute legislated COLAs according to statutory requirements
  • • If eligible, complete 186 special needs funding requests based on specific change of conditions; Utilize funds to provide services as approved; Provide reports using DHS guidelines and forms
  • • Provide 24-hour care within cost of care rates determined by DHS
  • • Request county consideration of closure, downsizing or relocation proposals to meet requests/identified needs of persons living in the ICFs
  • Additional Resources

    2014 Contract

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