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Adult Rehabilitative Mental Health Services (ARMHS)

Revised: 12-02-2013

  • Eligible Providers
  • Eligible Recipients
  • Covered Services
  • Basic Living and Social Skills
  • Community Intervention
  • Medication Education
  • Transition to Community Living Services
  • Authorization
  • Authorization Requirements for TCL Services
  • Non-Covered Services
  • Billing
  • Legal References

  • Adult rehabilitative mental health services (ARMHS):

  • • Enable a recipient to develop and enhance psychiatric stability, social competencies, personal and emotional adjustment, and independent living and community skills, when these abilities are impaired by the symptoms of mental illness
  • • Enable a recipient to retain stability and functioning if the recipient is at risk of losing significant functionality or being admitted to a more restrictive service setting without these services
  • • Instruct, assist, and support a recipient in areas such as medication education and monitoring and basic social and living skills in mental illness symptom management, household management, employment-related, or transitioning to community living
  • Eligible Providers

    Each ARMHS provider entity must be certified to provide ARMHS. Certification ensures that the provider is capable of providing directly, or contracting for, the full array of ARMHS.

    Non-county entities must receive additional certification from each county in which they provide services. The additional certification must be based on the entity’s knowledge of the county’s local health and human services system, and the ability of the entity to coordinate its services with other services available in that county.

    County-operated entities must receive additional certification from any other counties in which they will provide services.

    ARMHS entities must be re-certified every three years.

    The following individual providers are eligible to provide ARMHS:
    Mental Health Professionals, as noted here:

  • • Clinical Nurse Specialist in mental health
  • • Licensed Independent Clinical Social Worker (LICSW)
  • • Licensed Marriage and Family Therapist (LMFT)
  • • Licensed Psychologist (LP)
  • • Licensed Professional Clinical Counselor (LPCC)
  • • Mental Health Rehabilitation Professional
  • • Nurse Practitioner with psychiatric specialty (NP)
  • • Psychiatrist
  • • Mental Health Practitioner
  • Mental Health Rehabilitation Worker
  • Certified Peer Specialist
  • Eligible Recipients

    Eligible recipients for ARMHS must meet all of the following criteria:

  • • Be age 18 years or older
  • • Have a primary diagnosis of a serious mental illness as determined by a Diagnostic Assessment
  • • Have a completed LOCUS assessment that indicates a Level 3 or Level 2
  • • Have a significant impairment in functioning in three or more areas of the Functional Assessment domains specified in statute
  • Covered Services

    Five services are billable as ARMHS:

  • • Basic Living and Social Skills
  • Certified Peer Specialist Services
  • • Community Intervention
  • • Medication Education
  • • Transition to Community Living Services

  • ARMHS services may be provided in the following settings:

  • • A recipient’s home
  • • The home of a relative or significant other
  • • A recipient’s job site
  • • The community, such as:
  • • Psychosocial clubhouse
  • • Drop-in center
  • • Social setting
  • • Classroom
  • • Other place in the community

  • Do not provide ARMHS, except for services that meet the requirements under Transition to Community Living Services, to a recipient residing in:

  • • Regional treatment centers
  • • Nursing facilities
  • • Acute-care settings (inpatient hospital)
  • • Sub-acute settings (Intensive Residential Treatment Services (IRTS) program)

  • Basic Living and Social Skills

    Basic living and social skills are activities that instruct, assist, and support a recipient in skill areas essential for everyday, independent living. Examples of skill areas include:

  • • Interpersonal communications
  • • Community resource utilization and integration
  • • Crisis assistance
  • • Relapse prevention
  • • Budgeting, shopping and healthy lifestyle skills and practices
  • • Cooking and nutrition
  • • Transportation
  • • Medication monitoring
  • • Mental illness symptom management
  • • Household management
  • • Employment-related skills
  • • Transitioning to community living

  • Each recipient’s treatment plan should identify specific skills needed, how each is being addressed, the modality (individually, group), and the medical necessity for each goal.

    Provide basic living and social skills individually or in a group setting, when appropriate to each participating recipient’s needs and treatment plan. A basic living and social skills group is 2 – 10 individuals, at least one of whom is an MA recipient. Up to two staff members may bill MHCP for services provided to a group. Each staff person must bill for different recipients.

    Provide basic living and social skills directly (face-to-face) to the recipient. Do not bill if the contact is conducted by telephone.

    Community Intervention

    Community intervention is a service of strategies provided on behalf of a recipient to:

  • • Alleviate or reduce a recipient’s barriers to community integration or independent living
  • • Minimize the risk of hospitalization or placement in a more restrictive living arrangement

  • Community intervention may be conducted with an agency, institution, employer, landlord, or recipient’s family and may require the involvement of the recipient’s relatives, guardians, friends, employer, landlord, treatment providers, or other significant people, to change situations and allow the recipient to function more independently.

    Community intervention:

  • • Must be directed exclusively to the treatment of the recipient;
  • • Must be provided on an individual basis only (cannot be provided in a group);
  • • May be conducted in person or by telephone, if the intervention strategy warrants it (document accordingly); and
  • • May be conducted without the recipient present when the intervention strategy warrants it (document why the strategy is more effective without the recipient present)

  • Community intervention may NOT be billed for the following reasons:

  • • Routine communication between members of a treatment team, a routine staffing, or a care conference;
  • • Telephone contacts that do not conform to the definition of this service or that are not properly documented;
  • • Clinical supervision or consultation with other professionals; and
  • • Treatment plan development

  • Medication Education

    The medication education service educates a recipient about:

  • • Mental illness and symptoms;
  • • The role and effects of medications in treating symptoms of mental illness; and
  • • The side effects of medications

  • Medical education is coordinated with, but not duplicative of, medication management services. The recipient must be present to bill for the service.

    Medication education:

  • • May include activities that instruct recipients, families, and/or significant others in the correct procedures for maintaining a recipient’s prescription medication regimen;
  • • May be provided individually or in a group setting; and
  • • Must be provided only by a physician, pharmacist, RN or physician’s assistant employed by or subcontracted with a certified ARMHS provider. The ARMHS provider bills for medication education

  • If medication education is provided in a pharmacy, ensure that the service is provided apart from the dispensing area. Medication education is not intended to replace any aspect of dispensing medications. Information provided to a recipient as part of a prescription is an aspect of dispensing medications, is paid separately, in the dispensing fee; and is not billable as medical education.

    Transition to Community Living Services

    Transition to Community Living (TCL) services:

  • • Are to establish or re-establish contact between an ARMHS provider and the recipient prior to the recipient’s discharge from a higher level of care mental health service, including:
  • • Regional Treatment Center
  • • Community Hospital
  • • IMD
  • • Intensive Residential Treatment program
  • • Board and care facility
  • • Skilled nursing home
  • • ACT program
  • • Are to implement the discharge plan developed by the higher level of care mental health service
  • • Are coordinated with, but do not duplicate the discharge planning responsibilities of the higher level of care service
  • • Are provided within 180 days, maximum, of discharge from the higher level of care service
  • • Cannot be provided concurrently with other ARMHS services. TCL is available only when the recipient is receiving a higher level of care service
  • • Must be authorized as per the Authorization Requirements for TCL Services

  • TCL services do not count toward the 300 hours/72-session limit for Basic Living and Social Skills or Community Intervention service categories.

    Non-Covered Services

    The following services are not covered ARMHS:

  • • Recipient transporting services
  • • Services provided and billed by providers not enrolled to provide ARMHS
  • • ARMHS performed by volunteers
  • • Provider performance of household tasks, chores, or related activities, such as laundering clothes, moving the recipient’s household, housekeeping, and grocery shopping for the recipient;
  • • Time spent “on call” and not delivering services to recipients
  • • Activities primarily social or recreational in nature, rather than rehabilitative
  • • Job-specific skills services such as on-the-job training
  • • Time included in case management services
  • • Outreach services to potential recipients
  • • Room and board services

  • Authorization

    Providers must request authorization for services exceeding the limits as indicated in the ARMHS Benefits chart (see Billing) for Basic Living and Social Skills, Community Intervention, and Medication Education. To request authorization, submit the following:

  • MHCP Authorization Form (DHS-4695) (except when using MN–ITS)
  • Adult Mental Health Rehabilitative Services Authorization Form (DHS-4159A)
  • • Supporting documentation of medical necessity for ARMHS or concurrent services

  • If ARMHS services are provided concurrently with adult mental health day treatment, the second provider of record must submit the request for authorization. The request must include correspondence from the first provider, which verifies how services will be coordinated and scheduled. This is to assure that the recipient is receiving distinct periods of service, which occur separately from each other service.

    There must be supporting documentation in the recipient’s record (the treatment plan) that describes how concurrent ARMHS services are necessary.

    Authorization Requirements for TCL Services

    Providers must request authorization for all TCL services before service delivery or within a reasonable amount of time after services begin. To request authorization, submit the following:

  • MHCP Authorization Form (DHS-4695) (except when using MN–ITS)
  • Adult Mental Health Rehabilitative Services Authorization Form (DHS-4159A)
  • • Documentation generated by the higher level of care service provider:
  • • A ‘Letter of Referral’ requesting ARMHS Transition to Community Living services
  • • The most current documentation associated with the higher level of care service provider type, sufficient to indicate a history of the recipient’s progress or other changes in mental health status. For example, an IRTS or ACT program would generate:
  • • Diagnostic Assessment
  • • Functional Assessment
  • • LOCUS
  • • Interpretive Summary
  • • Proposed discharge plan
  • • Progress notes for the past six (6) sessions or two (2) weeks, whichever is greater (for IRTS - 2 weeks)
  • • The discharge goal, which identifies the functioning that must be restored for the recipient to successfully reenter their community living environment
  • • Documentation generated by the ARMHS provider:
  • • A brief statement, signed by the ARMHS MHP Clinical Supervisor, indicating their examination of the submitted documentation and eligibility approval for ARMHS
  • • The proposed ARMHS TCL plan, which is:
  • • Coordinated with the assessment and discharge plan generated by the higher level of care provider
  • • Limited to a maximum of 180 days, and includes:
  • • Type of service
  • • Frequency and length of sessions
  • • Modality (1:1 or group)
  • • Identification of responsible parties
  • • A written description of service coordination between the two providers and the recipient during the TCL plan period, identifying:
  • • The provider staff involved in coordinating services
  • • The provider’s contact information
  • • How information will be exchanged
  • • The anticipated schedule for ARMHS TCL services on a weekly basis
  • Billing

    Use MN–ITS 837P Professional to bill for all ARMHS.

    Enter the treating provider NPI number on each claim line.

    Use appropriate CPT modifiers if an ARMHS service is provided on the same day but at different times by:

  • • The same ARMHS provider
  • • Different ARMHS providers within the same ARMHS Provider Organization
  • • Different ARMHS Provider Organizations working concurrently with an ARMHS recipient
  • Adult Rehabilitation Mental Health Services (ARMHS) Benefits

    Code

    Mod

    Brief Description

    Units

    Service Limitations

    H2017

     

    Basic Living and Social Skills - individual; mental health professional or practitioner

    15 min

    Authorization is required for more than 300 hours per calendar year combined total of H2017, H2017 HM and H2017 HQ.

    HM

    Basic Living and Social Skills - individual; mental health rehabilitation worker

    HQ

    Basic Living and Social Skills - group; mental health professional, practitioner, or rehabilitation worker

    UD

    Transition to Community Living (TCL)

    15 min

  • • Authorization required
  • • Cannot be done concurrently with other ARMHS services
  • • No threshold
  • UD HM

    Transition to Community Living (TCL) by a mental health rehabilitation worker

    90882

     

    Community Intervention;

    mental health professional or practitioner

    1 session

    Authorization is required for more than 10 sessions per month or 72 sessions per calendar year.

    HM

    Community Intervention

    mental health rehabilitation worker

    UD

    Transition to Community Living (TCL) Intervention

    1 session

  • • Authorization required
  • • Cannot be done concurrently with other ARMHS services
  • • No threshold
  • UD HM

    Transition to Community Living (TCL) Intervention by a mental health rehabilitation worker

    H0034

     

    Medication Education – individual; physician, registered nurse, physician’s assistant or a pharmacist

    15 min

    Authorization is required for more than 26 hours per calendar year of H0034 and 26 hours per calendar year of H0034 HQ

    HQ

    Medication Education – group; physician, registered nurse, physician’s assistant or a pharmacist


    Legal References

    MS 256B.0623

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