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Combined Manual


PROSPECTIVE BUDGETING - SNAP PROVISIONS

ISSUE DATE: 08/2014
Revision #9

MFIP, WB, DWP, MSA, GA, GRH:
For information about cash program provisions, see 0022.03.01 (Prospective Budgeting - Program Provisions).


SNAP:

For information on what assistance grant amounts to budget when determining SNAP benefits, see 0017.15.06 (Assistance Payments Income).

To determine mandatory verifications, see 0010.18.02 (Mandatory Verifications - SNAP).


SIX-MONTH REPORTING AND CHANGE REPORTING SNAP UNITS


SNAP units subject to Six-Month Reporting or to change reporting use prospective budgeting.

All income must be converted to monthly amounts when anticipating income. MAXIS will calculate the monthly amount by using the appropriate multiplier. Use of this income multiplier does NOT constitute averaging income. The multiplier is:

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4.3 for weekly checks.

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2.15 for bi-weekly checks.

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1 for monthly checks.

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2 for semi-monthly checks.


Use income received 30 days back from the most recent pay stubs and/or other available earned or unearned income verification based on the income received dates, for applications, Combined Six-Month Report, or recertification, as an indicator of the income that will be available during the next 6-month period. The income verification must include the most recent pay stub and/or other earned/unearned income received dates. The date on the application/recertification form or the Combined Six-Month Report submitted by the client must be within a reasonable time period corresponding to the county date stamp of receipt. NOTE: This may not be the same date the worker processes the SNAP case. Document in MAXIS CASE/NOTEs what income was used and why.

If income received 30 days prior to the month of application, Combined Six-Month Report, or recertification is NOT used, consider ALL of the following when determining prospective income:

Use income already received in the application month through the date of approval as an indicator of the income that will be available during the 6-month period. When the date of application and the date of the interview are different, document in MAXIS CASE/NOTEs what income was used.

Use only anticipated income both the county agency and the client are reasonably certain will be received during the certification period. Document this information in MAXIS CASE/NOTEs.

When the unit is unsure of the amount of income or when it will be received, count only that portion of the income that can be anticipated with reasonable certainty.

If a client gives a reason that the amount an employer says it will pay is inaccurate, contact the employer for confirmation. See 0010.03 (Verification - Cooperation and Consent), 0010.15 (Verification - Inconsistent Information). If you cannot reconcile the employer’s and the client's claims, budget the amount the client expects to get (which might be $0). Document your action in CASE/PERSON NOTEs in MAXIS.

Do not use past income as an indicator of income that will be available during the 6-month period if the unit cannot anticipate this income continuing in the future. Document in MAXIS CASE/NOTEs why past income was not used for the 6-month period.

Convert regular recurring income received less often than monthly into a monthly amount.

When income fluctuates to the extent that the 30 days income prior to the application month is NOT an accurate indication of anticipated income, use a reasonable period of time and income. Document in MAXIS CASE/NOTE the period of time and income used for the 6-month period.

When the client anticipates receiving future income from a source not received in the 30 days prior to the application, Combined Six-Month Report, or recertification, use an amount both the client and the county agency are reasonably certain will be received.

When recalculating a new 6-month report period, take into account income received in the last 30 days. Use any anticipated income the unit and county agency are reasonably certain will be received during the next 6-month period. If the unit reports no change in income on the Combined Six Month Review (DHS-5576), continue to budget the same income for the next 6 months.

If wages are held by the employer at the request of the client, count this income in the month the wages would have been received by the client.

Anticipate DWP, GA, and MSA grants for the period of time the agency is reasonably certain these grants will be received during the certification period. For DWP/SNAP households, count the amount of DWP benefits the agency can reasonably anticipate once the client has met the Employment Plan requirements. If the agency cannot determine when or what amount of DWP benefits a client will receive, even though the client has cooperated, budget only that part of the DWP benefits the agency and the client are reasonably certain the client will receive that month.

Do not increase the unit’s SNAP benefits IF a participant unit or unit member is disqualified from GA for not cooperating with tort liability requirements. Compute benefits using the cash grant the unit would have received had the disqualification not occurred.

For units with seasonal income, it may be appropriate to use the most recent past season’s income to determine the amount of income that will be received during the 6-month budget period. Consider any anticipated income fluctuations and new circumstances.

Average income and expenses using current tax returns or business records to determine monthly counted self-employment income. See 0017.15.33.03 (Self-Employment, Convert Inc. to Monthly Amt.).

Budget COLA increases in federal benefits prospectively.

Budget recurring medical expenses prospectively. See 0018.12 (Medical Deductions).



UNCLE HARRY FOOD SUPPORT UNITS


Use prospective budgeting for the 1st 2 months of eligibility for each Uncle Harry Food Support (UHFS) member who was not a Minnesota SNAP participant the month before the application month.

After the 1st 2 months of eligibility, continue to budget prospectively the following UHFS units:

Units with no counted or excluded earned income, no GA income, and no members who have received counted or excluded earned income within the 3 months before the budget month.

Units with all members in the migrant work stream. See MIGRANT FARMWORKER UNITS in 0002.41 (Glossary: Medically Necessary...).

Units in which any member is a seasonal farmworker. See SEASONAL FARMWORKER in 0002.59 (Glossary: RSDI...).

Units with no counted or excluded earned income in which all adult members are either disabled or age 60 or older, including units receiving GA.

Units in which all members are homeless. See HOMELESS in 0002.29 (Glossary: Gross RSDI...).

Units living on Indian reservations. Unit members do not have to be members of a tribe for this purpose.



Consider the following when determining prospective income in a prospectively budgeted month.

Count only cash assistance and other income both the county agency and the unit are reasonably certain the unit will receive during the certification period.

Always budget cash assistance grants for the current month prospectively, even when you budget other income and expenses retrospectively. See 0017.15.06 (Assistance Payments Income).

If a client gives a reason that the amount an employer says it will pay is inaccurate, contact the employer for confirmation. See 0010.03 (Verification - Cooperation and Consent), 0010.15 (Verification - Inconsistent Information). If you cannot reconcile the employer’s and the client's claims, budget the amount the client expects to get (which might be $0). Document your action in CASE/PERSON NOTEs in MAXIS.

It may be appropriate to suspend an UHFS unit in a prospective month. See 0022.03.04 (Ineligibility in a Prospective Month - SNAP), 0022.18 (Suspensions).

For people certified for SNAP in Minnesota the month before the application month, continue the budgeting cycle they were in. Change the budget cycle only if there was a change that would alter the budgeting cycle. See 0022.09.03 (When to Switch Budget Cycles - SNAP).

Budget COLA increases in federal benefits prospectively only when received during the initial 2 months. For COLA increases received after the 1st 2 months, see 0022.06 (How and When to Use Retrospective Budgeting).

Budget recurring medical expenses prospectively. See 0018.12 (Medical Deductions).


© 2019 Minnesota Department of Human Services
Updated: 8/1/14 7:32 AM