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Combined Manual


MONTHLY REPORTING - CASH

ISSUE DATE: 12/2014
Revision #10

MFIP:
Homeless units and migrant and seasonal farmworker units are exempt from monthly reporting. For all other units, send a Household Report Form (HRF) (DHS-2120) (PDF) to a unit to report circumstances for any report month in which the unit has:

A member who received earned income in the report month or any of the previous 3 months. This is true even if you excluded the earnings.

OR

A financially responsible person living with the unit who received earned income in the report month or any of the previous 3 months. This is true even if you excluded the earnings. See 0016 (Income From People Not in the Unit).

OR

A non-citizen whose sponsor and/or sponsor's spouse has earned or unearned income in the report month or any of the previous 3 months. See 0016.21 (Income of Sponsors of Immigrants With I-134), 0016.21.03 (Income of Sponsors of LPRs With I-864).

OR

A participant receiving direct child/spousal support. This continues until the support has been redirected to the child support enforcement agency.


For applications, the Combined Application Form (CAF) (DHS-5223) (PDF) or ApplyMN application substitutes for the HRF when interviewing the unit in the month after they apply. For those cases, do not require an HRF for the application month.

When you interview a unit in the same month it applies and it appears the unit will have to report monthly, the unit must complete an HRF for the application month. Do not determine eligibility for the 3rd month (1st retrospective month) until the unit returns the HRF.


If the unit fails to return the HRF by the 8th of the month, take the following action:

For units you have approved, send a 10-day notice to close for failure to provide an HRF.

For units you have not approved, and have allowed 10 days to return the HRF, you may open and close at the same time if the unit is eligible for the 1st 1 or 2 months. You must send a 10-day notice for closing.

Units may meet eligibility requirements for Transition Year Child Care. See the Child Care Assistance Program Policy Manual.


You must compute eligibility/ineligibility manually or in the training region of MAXIS. Document in the case record when the case would have been terminated because of excess income. Do not change any of the other case notes or dates. The MFIP case remains closed for failure to provide a HRF. Notify the county child care assistance worker of this fact. Do not send a new notice to the client.

Units that have been closed and reapply must submit missing HRFs needed to determine benefits, if they will continue in the retrospective cycle. See 0022.03 (How and When to Use Prospective Budgeting), 0022.06 (How and When to Use Retrospective Budgeting).

For recertifications, do not require an HRF for the month 2 months before recertification is due (for example, for October if recertification is due December 1st). The CAF or ApplyMN application substitutes for the HRF. If the unit is ineligible or if the information requires a reduction or suspension of the unit’s benefits, send a notice BEFORE the effective date of the adverse action.


DWP:

No provisions. See 0007.15 (Unscheduled Reporting of Changes - Cash).


SNAP:

See 0007.03.01 (Monthly Reporting - Uncle Harry FS), 0007.03.02 (Six-Month Reporting - FS).


MSA:

Send an HRF to clients who do not receive SSI to report circumstances for months in which:

The clients have earned income.

OR

You deem income from financially responsible people to the clients. See 0016 (Income From People Not in the Unit).



GA:

Send an HRF to a unit to report circumstances for any report month in which the unit has:

A member who received earned income in the report month or any of the previous 3 months. This is true even if you excluded the earnings.

OR

A financially responsible person living with the unit who received earned income in the report month or any of the previous 3 months. This is true even if you excluded the earnings. See 0016 (Income From People Not in the Unit).


For applications, the CAF or ApplyMN application substitutes for the HRF when interviewing the unit in the month after they apply. For those cases, do not require an HRF for the application month.

When you interview a unit in the same month it applies and it appears the unit will have to report monthly, the unit must complete an HRF for the application month. Do not determine eligibility for the 3rd month (1st retrospective month) until the unit returns the HRF.

If the unit fails to return the HRF, take the following action:

For units you have approved, send a 10-day notice to close for failure to provide an HRF.

For units you have not approved, and have allowed 10 days to return the HRF, you may open and close at the same time if the unit is eligible for the 1st 1 or 2 months. This requires a 10-day notice.


Units that have been closed and reapply must submit missing HRFs needed to determine benefits, if they will continue in the retrospective cycle. See 0022.03 (How and When to Use Prospective Budgeting), 0022.06 (How and When to Use Retrospective Budgeting).

For recertifications, do not require an HRF for the month 2 months before recertification is due. (For example, for October if recertification is due December 1st). The CAF or ApplyMN application substitutes for the HRF. If the unit is ineligible, send adequate notice. See 0026.12.09 (Adequate Notice).


GRH:

Send a HRF to clients who do not receive SSI for months in which the client has earned income of more than $100.

For post-payment cases, the report month and the benefit month are the same for processing the HRF for GRH.


© 2018 Minnesota Department of Human Services
Updated: 4/3/15 1:53 PM