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Combined Manual


WHEN NOT TO REQUIRE COMPLETION OF AN APPLICATION

ISSUE DATE: 01/2014
Revision #8

Do not require a new application in the situations below:

Adding people to an assistance unit. See 0005.09.09 (When to Use an Addendum to an Application).

Cash assistance ends, but people remain eligible for SNAP, and the changes causing the cash assistance ineligibility have been documented prior to termination of cash assistance.

Applicants request another assistance program or in some other way amend the application before the agency acts on their initial application. If all questions on the application are not answered, see 0005.12.03 (What is a Complete Application).

Applicants are initially eligible for 1 cash assistance program but will be eligible for a different cash assistance program within 30 days of the date of application.


Also see 0005.09.03 (When People Must Complete an Application), 0005.09.09 (When to Use an Addendum to an Application), 0005.12.21 (Reinstating a Withdrawn Application), 0008.03 (Changes - Obtaining Information).


MFIP:

Do not require units whose case was terminated because they did not submit a complete Household Report Form (HRF) (DHS-2120) or Combined Six-Month Report (CSR) (DHS-5576) to complete an application if the unit submits the HRF or CSR before the end of the termination month.

When MFIP is ending but the unit remains eligible for SNAP-only benefits, follow the SNAP provisions.


WB:

No provisions. See 0005.10 (Minnesota Transition Application Form (MTAF)).


DWP:

Do not require completion of an application when:

A participant who is determined to be unlikely to benefit from DWP transitions from DWP to MFIP within 30 days of the initial application.

When a participant is determined to be unlikely to benefit from DWP between the 31st day and the end of the 4th month of DWP eligibility, he/she is required to complete the Minnesota Transition Application Form (DHS-5223E).

A pregnant woman on DWP has a child and the case is moved to MFIP because she meets the child under 12 months ES exemption for DWP. See 0008.06.24 (DWP Conversion or Referral to MFIP).

A participant who has exhausted the 4-month DWP eligibility transitions to MFIP, provided the participant has completed, signed, and submitted the MTAF to the agency within 30 days of the end of the 4th month of DWP eligibility.

DWP has been closed due to non-compliance for less than 30 days.


For information on converting or referring of DWP cases to MFIP, see 0008.06.24 (DWP Conversion or Referral to MFIP).


SNAP:

Do not require units whose case was terminated because they did not submit a complete Household Report Form (HRF) (DHS-2120) or Combined Six-Month Report (CSR) (DHS-5576) to complete an application if the unit submits the HRF or CSR before the end of the termination month.

When a recipient fails to return a report form, or other necessary verification(s), or has been closed for less than 1 month AND the reason for closing has not changed, eligibility can be reinstated if ALL of the following criteria are met:

The completed report form is returned.

Any necessary verifications are provided.

There must be at least 1 month remaining in the certification period. For when to require a new application, see 0005.09.03 (When People Must Complete an Application).

The unit must fully resolve the reason for the SNAP case closure given on the closing notice sent by the MAXIS system.

The unit must be eligible for SNAP in the month of reinstatement and the remaining months of the certification period.

Benefits for SNAP must be prorated from the date the county receives the necessary verification(s).


Do not require a new application when the delay in the 1st 30-day period is the applicant's fault and the applicant completes the application process during the 2nd 30-day period. To determine the proration date, see 0022.12.03 (Proration). Also see 0005.12.15.06 (Determining Who Caused the Delay), 0005.12.15.09 (Delays Caused by the Applicant Household).

When MFIP is ending but the unit remains eligible for SNAP-only benefits, DO NOT require completion of an application to determine SNAP eligibility, even if the unit did not originally request SNAP on the application if:

At least 1 member of the new SNAP household receives the MFIP food portion or Uncle Harry Food Support during the last month MFIP is active.

AND

The household has provided all forms and verifications needed to determine MFIP eligibility.

AND

Potential SNAP eligibility for the household exists.

AND

The MFIP recertification date is 1 month or more later than the MFIP termination date.


If all of the above conditions are met, inform the household of SNAP eligibility in the MFIP closing notice. Indicate in the notice for the participant to contact the county only if he/she wishes to decline SNAP.

For MFIP cases that have an Uncle Harry case, add the MFIP members to the existing SNAP unit the 1st of the month following the month MFIP is closed. Prior to adding the members to the unit, you may need to request additional information or verification from the unit. The unit has 10 days to provide it. If the unit fails to provide the requested information or verification, terminate SNAP according to proper notice requirements.

See 0008.06.01 (Implementing Changes - Program Provisions), TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed) for information on MAXIS procedures. Also see 0005.12.09 (Date of Application) for instructions on setting the application date for non-PA SNAP when MFIP ends.


MSA, GA:

Do not require a new application when:

There is a change in basis of eligibility.

OR

A case is terminated because the unit did not submit a complete HRF or CSR, but the unit does submit the HRF or CSR before the end of the termination month.

OR

Converting from GA to MSA when the GA participant signed an interim assistance agreement and the county agency pended MSA at the time of application.

OR

Converting from MSA to GA when the MSA participant lost eligibility for SSI and MSA due to expiration of the SSI non-citizen time limit.



GRH:

Do not require a new application when any of the following occur:

There is a change in the basis of eligibility.

A case is terminated because the unit did not submit a complete HRF or CSR, but the unit does submit the HRF or CSR before the end of the termination month.

A GRH applicant is currently a participant of MFIP, MSA, or GA. Use the Change Report Form (DHS-2402) showing the change in living arrangement.


© 2018 Minnesota Department of Human Services
Updated: 1/2/14 6:21 AM