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Combined Manual


IMPLEMENTING CHANGES - PROGRAM PROVISIONS

ISSUE DATE: 12/2013
Revision #10

For general provisions, see 0008.06 (Implementing Changes - General Provisions).

Also see the Insurance Affordability Programs/Health Care Manuals for additional instructions for health care eligibility when cash assistance ends.


MFIP:

Notify the client of any effect of a change by the 1st month you can give proper notice, but no later than the 2nd month after the month in which you learned of the change. An overpayment or underpayment may occur even though you process a change within this time.

Determine overpayments when:

The unit does not report the change timely. See 0007 (Reporting).

AND

You would have been able to send proper notice if you had acted on the date the change occurred.



Whenever there is a change in a case involving a non custodial parent, MAXIS will notify the IV-D agency through the MAXIS/PRISM interface. See 0012.21.03 (Support From Non-Custodial Parents). MAXIS will report the following types of changes:

A parent enters or leaves the child's home.

The MFIP case is closed or reinstated.

Any change in income or MFIP benefit amount.

The family moves to another county.

The address or telephone number changes.



A person or unit that loses eligibility for MFIP may be eligible for other types of assistance:

GA for individuals. See 0013.15 (GA Bases of Eligibility).

SNAP. See TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).

Health care. See the Insurance Affordability Programs/Health Care Manuals.

MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Insurance Affordability Programs/Health Care Manuals.

Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).

Work Benefit for families. See 0013.04 (WB Bases of Eligibility).



WB:

Notify the client of any effect of a change by the 1st month you can give proper notice, but no later than the 2nd month after the month in which you learned of the change. An overpayment or underpayment may occur even though you process a change within this time.

Determine overpayments when:

The unit does not report the change timely. See 0007 (Reporting).

AND

You would have been able to send proper notice if you had acted on the date the change occurred.



A unit that loses eligibility for WB may be eligible for other types of assistance:

MFIP. See 0013.03 (MFIP Bases of Eligibility).

SNAP. See TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).

DWP. See 0013.05 (DWP Bases of Eligibility).

Health care. See the Insurance Affordability Programs/Health Care Manuals.

MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Insurance Affordability Programs/Health Care Manuals.

Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).



DWP:

Follow MFIP, EXCEPT:

A person or unit that loses eligibility for DWP may be eligible for other types of assistance:

MFIP. See 0008.06.24 (DWP Conversion or Referral to MFIP).

Health care. See the Insurance Affordability Programs/Health Care Manuals.

MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Insurance Affordability Programs/Health Care Manuals.

Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).

Work Benefit for families. See 0013.04 (WB Bases of Eligibility).



SNAP:

Act on all reported changes no later than 10 days from the date the change was reported. The change must be effective no later than the month following the month the change was reported, allowing for proper notice. See 0007.12 (Agency Responsibilities for Client Reporting), 0026 (Notices).

For Uncle Harry Food Support (UHFS) units, if ineligibility will last only 1 month, suspend assistance. See 0022.18 (Suspensions).


Determine overpayments when:

The unit does not report a required change timely. See 0007 (Reporting).

AND

The agency would have been able to send proper notice if it had acted on the 10th day after the last day the client could have reported the change timely. See 0022.21 (Income Overpayment Relating to Budget Cycle).



Determine underpayments only when the client reports timely and the agency is unable to make the change in the month following the month of the report. See 0025.09 (Correcting Underpayments).

When a unit loses MSA or GA eligibility, do not terminate SNAP unless the unit also fails SNAP eligibility.

When a unit loses MFIP or DWP due to ineligibility, sanction, or the 60-month time limit, determine eligibility for SNAP with the information already provided by the unit. Do not require a new CAF when MFIP ends even though the unit may not have originally requested SNAP on the CAF.

For MFIP cases that have an Uncle Harry case, add the MFIP members to the existing SNAP unit the 1st day of the month MFIP is closed. Prior to adding the members to the unit, you may need to request additional information or verification from the unit. The unit has 10 days to provide the additional information or verification. If the verification(s) is provided within 10 days, determine SNAP eligibility and issue SNAP benefits to the household within 5 days. If the unit fails to provide the requested information or verification, terminate SNAP according to proper notice requirements.

When MFIP closes, eligibility for UHFS no longer exists. These units become non-public assistance SNAP units and are subject to all the provisions of the SNAP program.

See 0005.09.06 (When Not to Require Completion of an Application), 0022.09.03 (When to Switch Budget Cycles - SNAP), TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).


MSA:

If ineligibility will last only 1 month, suspend assistance. See 0022.03.03 (Ineligibility in a Prospective Month - Cash), 0022.18 (Suspensions).

Evaluate the last month of assistance for overpayments. See 0022 (Budgeting and Benefit Determination).


GA:

Terminate assistance if you cannot establish current eligibility. See 0026.15 (Notice of Denial, Termination, or Suspension).

If ineligibility will last only 1 month, suspend GA unless the case is in the 1st 2 prospective months. See 0022.03.03 (Ineligibility in a Prospective Month - Cash), 0022.18 (Suspensions).


A unit that loses eligibility for GA may be eligible for other assistance:

SNAP.

Health care. See the Insurance Affordability Programs/Health Care Manuals.



Evaluate the last 2 months of assistance to determine if there was an overpayment. See 0022 (Budgeting and Benefit Determination), 0025 (Benefit Adjustments and Recovery).


GRH:

If ineligibility will last no more than 2 months, suspend assistance. Evaluate the last month of assistance for overpayments.


© 2018 Minnesota Department of Human Services
Updated: 11/27/13 7:58 AM