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Combined Manual


UNSCHEDULED REPORTING OF CHANGES - CASH

ISSUE DATE: 06/2016
Revision #9

Clients must report changes that affect their eligibility. For some programs, they must report changes in addition to their scheduled report. Clients do not have to report changes in assistance benefits. See 0007.03 (Monthly Reporting - Cash), 0007.03.01 (Monthly Repor ting - Uncle Harry FS).

Clients may report unscheduled changes in person, by telephone, or by mail. They may use the Change Report Form (DHS-2402) (PDF) to report changes for any program.


MFIP:

Applicants must report changes immediately while their application is pending.

Participants must report changes by the earliest of these dates:

10 days after the change occur.

At recertification.

8 calendar days after the end of their monthly reporting period.


Participants who report a change before submitting a Household Report Form (DHS-2120) (PDF) (HRF), must also report the change on the HRF.


Changes which participants must report within 10 days include:

An adult or child in the unit starts or terminates a job, works more or fewer hours, or gets a raise.

A unit member starts or stops a business, or the business undergoes a major change.

Initial receipt of unearned income.

A recurring change in unearned income.

A non-recurring change of more than $30 in unearned income.

Receipt of a lump sum.

Any change in assets if an assistance unit's assets are $9,000 or greater.

A change in United States Citizenship and Immigration Service (USCIS) status.

A change in household composition, including births, returns to and departures from the home of unit members and financially responsible people, a unit member temporarily absent from the home, or a change in the custody of a minor child. See 0008.06.06 (Adding a Person to the Unit - Cash), 0008.06.09 (Removing a Person from the Unit), 0008.06.15 (Removing or Recalculating Income).

A pregnancy terminated before birth when there are no other minor children in the assistance unit (pregnant woman case). Case note that the pregnancy was terminated and close the case due to no minor child in the home. It is not necessary to verify the termination of the pregnancy.

A change in a non-custodial parent’s address, visitation schedule or any other information the Child Support Agency can use to identify, locate or determine contribution amounts from non-custodial parents. See 0012.21 (Responsible Relatives Not in the Home), 0012.21.03 (Support from Non-Custodial Parents).

Marriage, legal separation, or divorce of an assistance unit member. Require verification of a marriage before adding the spouse (step-parent) to the assistance unit. Verification of divorce is needed to determine distribution of marital assets or parenting time when joint custody has been awarded.

Death of an assistance unit member or other person whose income is counted. See 0016 (Income From People Not in The Unit). Require verification only if case information is inconsistent. See 0010.15 (Verification – Inconsistent information).

A change in address or living quarters of the unit. Require verification if the move affects state residency or any other factor resulting from the move which could affect eligibility or the amount of assistance. See 0020.09 (MFIP/DWP Assistance Standards).

New rent subsidy, or a change in a rent subsidy.

The sale, purchase, or other transfer of property.

Transfer of property, if it is done to establish or maintain eligibility for assistance. See 0015.69.06 (Improper Asset Transfers), 0015.75 (Excess Assets – Participants).

A change in school attendance of a parent under age 20 or of an employed child.

A change in the physical or mental status of a member of a unit, if the physical or mental status is the basis for reducing the hourly participation requirements or the type of activities included in the member’s employment plan.

Filing a lawsuit, a Worker's Compensation claim, or a monetary claim against a third party.

Drug felony conviction. See 0011.27.03 (Drug Felons).


The above changes must be reported, but only require verification when the change affects MFIP eligibility or the amount of the assistance payment. See 0010.18.01 (Mandatory Verifications – Cash Assistance).

To determine if an overpayment occurred when changes were not reported timely, see 0008.06.01 (Implementing Changes - Program Provisions), 0008.06.06 (Adding a Person to the Unit - Cash), 0008.06.09 (Removing a Person From the Unit).


DWP:

Changes DWP applicants MUST report immediately while their application is pending, and changes DWP participants must report within 10 days after they occur include:

Household size.

Shelter expenses.

Utility Expenses.

Decrease in income.

Initial employment.

Initial receipt of unearned income.

A recurring change in unearned income.

A non-recurring change of more than $30 in unearned income.

Receipt of a lump sum.

Any change in assets if an assistance unit's assets are $9,000 or greater.

A change in employment status.

A change in unit composition, including births, returns to and departures from the home of unit members and financially responsible people, or a change in the custody of a minor child.

Marriage or divorce of a unit member.

Death of a unit member or other person whose income is counted. See 0016 (Income From People Not in The Unit).

A change in address or living quarters of the unit.

The sale, purchase, or other transfer of property.

A change in school attendance of a custodial parent or of an employed child.

A change in the physical or mental status of a disabled member of a unit.

Filing a lawsuit, a Worker's Compensation claim, or a monetary claim against a third party.



SNAP:

No provisions. See 0007.15.03 (Unscheduled Reporting of Changes - SNAP).


MSA:

All clients MUST report changes which affect eligibility by the earliest of these dates:

10 days after the changes occur.

At recertification.

8 calendar days after the end of the HRF reporting period.


If the client reports the change before submitting the HRF, the client must also report the change on the HRF.

Non-SSI clients must report any change in assets if an assistance unit's assets are $9,000 or greater.

Clients receiving SSI do not have to report a change in income or assets to the county agency; they must report the change to the Social Security Administration.


GA:

All units must report changes which affect eligibility by the earliest of these dates:

10 days after the changes occur.

At recertification.

8 calendar days after the end of the reporting period.


If the unit reports the change before they submit the HRF, they must also report the change on the HRF.


All clients MUST report changes which affect eligibility including:

Initial employment.

Initial receipt of unearned income.

A recurring change of more than $50 per month of net earned or unearned income.

Receipt of a lump sum.

Any change in assets if an assistance unit's assets are $9,000 or greater.

A change in the physical or mental status of an incapacitated adult if the issue is the basis of eligibility or the basis of exemption from an employment services program.

A change in employment status.

A change in unit composition, including births, returns to and moves from the home of unit members and financially responsible people, or a change in the custody of a dependent child.

Marriage or divorce of a unit member.

Death of a parent.

A change in address or living quarters of the unit.

The sale, purchase or other transfer of property.

Units must report within 10 days a change in school attendance of a member of an assistance unit over 15 years of age.


Depending on the change and when the unit reports it, an overpayment may occur for 1 or more months. See 0008.06 (Implementing Changes - General Provisions), 0008.06.01 (Implementing Changes - Program Provisions), 0025.03 (Determining Incorrect Payment Amounts).


GRH:

For clients who are aged, blind or disabled, follow MSA.

For clients whose eligibility is GA-related, follow GA.


© 2018 Minnesota Department of Human Services
Updated: 5/31/16 7:29 PM