Verification of employment schedule and/or class schedule is required at application and redetermination for all families.

The schedule must show the days and times worked or the days and times that classes meet.

Schedule verification is not required for job search activities.

Information reported on the application, child care addendum, redetermination, or change report form does not qualify as verification of schedule.

MFIP families with an approved Employment Plan

For MFIP families with an approved Employment Plan, verification of the activity schedule is not required for activities in the Employment Plan IF the job counselor has indicated:

· the activity schedule (days and times of the activities) OR

· the days and times that child care is needed.

The job counselor may use the MFIP Employment Services Child Care Request DHS-7054 (PDF) or other methods to communicate the activity schedule or days and times that child care is needed.

If the job counselor does not indicate the days and time that child care is needed or the activity schedule, the CCAP worker needs to request schedule verification.

Flexible employment schedules

For a client with a flexible employment schedule, a statement with the typical days and times worked or the possible days and times worked is allowable. The statement could be written by the job counselor for MFIP families with an approved Employment Plan, the employer, or the client if proof is not available despite the best efforts of you and the client.

Once verification of the flexible schedule has been provided, families do not need to provide additional information during the 12-month eligibility period.

Verification types

Examples of acceptable verification of schedule include, but are not limited to:

· Class schedule with days and times of class, printed from the student’s school website.

· Statement from the employer with the days and times that the client is scheduled to work. This could be an email from the employer using an employer email address.

· Paystub if the days and times worked are listed.

· Copy or picture of the schedule that the employer posts to show the days and times that the client is scheduled to work.

· For clients attending school without a set schedule, such as an online based school, the family must provide the days and start and end times when the client is anticipated to be participating in school activities. This could be a signed statement from the client.

If proof is not available despite the efforts of you and the client, you may obtain a signed statement from the client with the days and times worked or the days and times that classes meet, attesting to the correctness of the information.

Self-employment schedule verification

Business records or a signed statement from the client with the days and times worked can be used to verify self-employment work schedules.

Failure to provide schedule verification

Verification of employment schedule and/or class schedule is NOT a condition of eligibility.

Verification of employment schedule and/or class schedule is needed to determine the appropriate number of hours of care to authorize. If verification of the employment schedule and/or class schedule is not provided at application or redetermination but all other eligibility requirements are met, the case should be suspended until the schedule verification is received.

Legal authority

Minnesota Statute 142E.11
Minnesota Rules 3400.0020, subp. 38(b)
Minnesota Rules 3400.0040, subp. 18
Minnesota Rules 3400.0110, subp. 3