Changes during a family’s 12-month eligibility period may not impact a family’s eligibility or authorization until their next redetermination.

You may become aware of changes through:

· Family reporting. See Chapter 8.3 (Reporting Requirements) for family reporting responsibilities, timeliness, and methods.

· Information reported by other people or agencies.

· Upcoming or potential changes the agency has been tracking through MEC2 or other tracking methods.

Case actions when a change occurs

When you become aware a change has occurred or will occur, determine what kind of change it is and follow instructions based on the type of change:

· For a change in household composition, see Chapter 8.1.3 (Changes in household composition).

· For a change in family status, see Chapter 8.1.6 (Changes in family status).

· For a change in activity, see Chapter 8.1.9 (Changes in activity).

· For a change in family income or expenses, see Chapter 8.1.12 (Changes in income or expenses).

· For a change in residence, see Chapter 8.1.15 (Changes in residence).

· For a change in a child’s age to 13 or 15, see Chapter 8.1.21 (Other changes).

· For other changes, see Chapter 8.1.18 (Changes in Sub-program) and 8.1.21 (Other changes).

Changes must be acted on within 10 calendar days from the date the change was reported or becomes known to the agency.

When a change results in families moving from one child care sub-program to another, do not require a new application. See Chapter 3 (Applications).

If you become aware of a future change which may affect eligibility, track the expected change. Request that the family provide documentation of the change if required. See Chapter 7.4 (Verification – 12 month eligibility period).

Notify families of the effect of changes. See Chapter 7 (Verification) and Chapter 12 (Notices).

When you become aware of a change, you may need to ask the family for more information or verification before you can determine if the change affects the case. See Chapter 7.4 (Verification – 12 month eligibility period) for more information.

Case actions at redetermination

Workers do not need to reconstruct the family’s prior 12-month eligibility period at redetermination. If a family submitted all verification needed to show they meet eligibility requirements at redetermination, process the redetermination.

If there are questions about whether the family was eligible throughout the previous 12-month eligibility period, workers must determine if required changes were not reported during the 12-month eligibility period. See Chapter 7.6 (Verification – Redetermination) for more information.

Legal authority

Minnesota Statutes 119B.025
Minnesota Statutes 119B.05
Minnesota Statutes 119B.09
Minnesota Statutes 119B.12