The redetermination period begins 45 days before the redetermination due date and ends on the redetermination due date identified in MEC2.

What is the redetermination process?

Redetermination packet is sent to the family

MEC2 generates a cover letter and mails the following forms 45 days prior to the end of the 12-month eligibility period:

· Minnesota Child Care Assistance Program Redetermination Form DHS-5274-ENG (PDF)

· Notice of Privacy Practices DHS-3979 (PDF) (printed on redetermination form).

· Client Responsibilities and Rights DHS-4163 (PDF) (printed on redetermination form).

· The Child Care Assistance Program and fraud: Questions and answers for families DHS-3943B (PDF) (printed on redetermination form).

· CCAP Change Report Form DHS-4794-ENG (PDF)

When a participant requires a redetermination form in another language the CCAP worker will need to print the form from eDocs and mail it directly to the participant.

· DHS-5274-HMN Hmong language version

· DHS-5274-RUS Russian language version

· DHS-5274-SOM Somali language version

· DHS-5274-SPA Spanish language version

· DHS-5274-VIE Vietnamese language version

Redetermination notice is sent to the provider

MEC2 generates a provider notice identifying the family’s redetermination due date. It is mailed to all providers with active Service Authorizations for a child in the family. This notice is mailed at the same time the redetermination cover letter and forms are mailed to the family.

Review case to identify if additional verifications required

MEC² issues an alert when the redetermination packet is sent to the family. Upon receiving the alert, review the case to determine if information known during the 12-month eligibility period requires additional verification at redetermination.

Examples include:

· Determine if the family needs to cooperate with Child Support for each minor child in the CCAP family. See Chapter 4.9.12 (Child Support Cooperation at Redetermination).

· Determine if a parent needs an education plan approved at redetermination. See Chapter 4.6.6.9 (Education Outside of an Employment Plan).

Send an information request for specific verifications to the family. This allows the family time to gather and submit verifications that are required at redetermination.

Complete the redetermination process

A CCAP agency must begin processing a family’s redetermination within ten calendar days from the date the CCAP agency receives the family’s redetermination form.

The following must occur to complete the redetermination process:

· Review the completed redetermination form.

· Obtain required verifications. Eligibility verifications are required to determine eligibility, while the family’s schedule verifications are required to authorize care. See Chapter 7.6 (Verification – Eligibility Redetermination).

· Determine the family’s eligibility for CCAP. See Chapter 4 (Eligibility Requirements).

· Notify the family of the eligibility determination. See Chapter 12.3 (Notices to Families).

· Notify the family and the provider(s) of the hours of care authorized if the number of hours changes and the copay if the copay changes. See Chapter 12.3 (Notices to Families) and Chapter 12.6 (Notices to Providers).

Refer to the MEC² User Manual - Redetermination Process page for MEC² procedures. A redetermination processing workflow and flowchart are available to workers on SIR > MEC² > Worker Resources > Other Resources > Redetermination Processing Flowchart. See Chapter 10.6.3 (Redetermination Processing Standards) for information about processing the redetermination and Chapter 10.6.8 (Case Actions Around Redetermination) for information about processing other types of case actions around the redetermination.

See Chapter 10.6.10 (Redetermination Processing – Reinstatement) for information about processing redeterminations that are completed within 30 calendar days after the case closed for not completing the redetermination.

Example – Redetermination period

February 28: MEC2 nightly batch job identifies families whose redetermination due date on the Redetermination Window is in 45 days, on April 15. MEC2 sends the Redetermination Cover Letter and Redetermination Packet. MEC2 sends a notice to each provider a family uses that the family’s redetermination is due.

March 31: Due date listed on the Redetermination Cover Letter for the family to return their completed redetermination form and required verifications.

April 15: MEC2 identifies families whose Redetermination Window is not in Approved Status or “Updates Required” status. For identified cases, MEC2 sends the 15 calendar day notices to terminate benefits to the family and their providers.

April 30: For any families not in Approved Status or “Updates Required” status, the family’s case is terminated.

May 30: Last day the family can turn in a complete redetermination form and all required eligibility verifications to have their case reinstated.

Legal authority

Minnesota Statutes 142E.03, subd. 3
Minnesota Rules 3400.0180, subps. 2 - 4