13.6.3 English Language Learning: Documenting/Tracking
ISSUE DATE: 08/2023
Workforce One - English Language Learning
Activity Type in Workforce One.
| ESL Training.
Functional Work Literacy.
|
Workforce One Employment Plan Section.
| Education.
|
TANF Work Participation Rate - English Language Learning
Core or non-core activity.
| Non-Core.
Include education activities in the employment plan even when they do not contribute to the Work Participation Rate.
|
How to calculate hours for this activity.
| Use the actual hours of classroom time including labs and other required activities.
For study time: · Allow up to 1 hour of unsupervised study time per class time hour.· To count any additional study time hours recommended by the instructor or school, the study sessions must be supervised.
In order to count any hours of study time:
· Obtain from the school or training provider or course instructor a statement which specifies the amount of study time that is required or advised in order to make satisfactory progress or complete the education and training program.· Have the class schedule in the case file, as a reference for the required study time.· Have the person responsible for supervising study time sign the Minnesota Family Investment Program (MFIP) Education Activity Log (DHS-4209N) (PDF).· Confirm that the total unsupervised and supervised study time does not exceed the amount of study time required or advised by the education program or instructor. |
Documentation and Verification - English Language Learning
Who collects the documentation?
| Employment Counselor.
|
What information needs to be included in the verification?
| Attendance verification should include: · The participant’s name.· The dates covered.· The actual number of hours of class time each day.· The actual number of hours of study time.· The participant’s signature.· The name, signature and phone number of responsible individual providing the daily supervision. Electronic attendance records produced by the school do not need a signature of the person providing daily supervision. |
Which documents meet the requirements?
| One of the following:· Group attendance sheets.· Electronic attendance records.· Participant activity logs.· Ensure that activity log documents the amount of study time.· Minnesota Family Investment Program (MFIP) Education Activity Log (DHS-4209N) (PDF). |
When is the documentation due?
| Participants should submit attendance records and study time logs at least monthly.
|
Where should documents be kept for this activity?
| In the participant’s case file.
Follow the county or tribe’s Human Services General Records Retention Schedule.
|
Who provides daily supervision?
| There are 2 options:
Option 1: Someone employed at the school, including: · Course instructors.· Student advisors.· Attendance office personnel.
Option 2: The participant’s employment counselor.
In order for an employment counselor to provide the daily supervision, the employment counselor must do all of the following:
· Keep in contact monthly by phone, in person, or electronically in order to discuss attendance along with progress. Do not create additional expense or unnecessary travel for the participant to provide updates.· Confirm the participant’s satisfactory progress through communication with the English Language Learning program. |
Who or what standard determines acceptable performance?
| The school or instructional program.
Review progress on acceptable performance when grades or other information comes from school.
Ensure testing procedures are in place to determine if the participant’s language proficiency exceeds SPL 6. · If a participant reaches or exceeds SPL 6 while in the middle of a course of instruction, allow the participant to continue until the end of that course. |
Specific Instructions - English Language Learning
Participants must enroll in classes offered by a state-approved provider.
| To find out if a provider is state-approved do 1 of the following: · Call the Minnesota Adult Literacy Hotline at 1-800-222-1990.· Text the Literacy Hotline at 612-424-1211.· Visit the Literacy Minnesota website.
The hotline operator will need to know the zip code for the area the participant lives or is likely to pursue classes.
The hotline staff will provide:
· Information about the nearest program.· Operating hours.· Contact information. |
For new immigrants on FSS.
| The county will enroll newly arrived immigrants in the United States for less than 12 months in the Family Stabilization Services track. Notify the eligibility worker if the participant is still at or below SPL 6 and needs to continue in Family Stabilization Services. See 17.33 (In the Country for 12 Months or Less).
For participants staying in Family Stabilization Services for more than 12 months because of English Language Learning needs, review language-learning progress every 6 months and determine if the participant should be continued in the Family Stabilization Services track for another 6 months. Notify the eligibility worker of the Family Stabilization Services status. Check Workforce One/DHSIX to confirm the Family Stabilization Services status.
|
Related Links - English Language Learning
· Verification and documentation requirements for online programs, see 13.18 (Online Education and Training).· CASAS Skill Level Descriptors for ELL, see CASAS SPL Scores.
Report this page