Minnesota Minnesota

Moving Home Minnesota Program Manual

Moving Home Minnesota Program Manual

Moving Home Minnesota (MHM) tools, clothing and equipment

Page posted: 5/1/25

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Page updated:

Legal authority

Deficit Reduction Act, 2005 (PL 109) §6071 (PDF), Patient Protection and Affordable Care Act, 2010 §2403 (PDF), Minn. Stat. §256B.04, subd. 20

Definitions

Tools, clothing and equipment: MHM service a person may receive after moving to the community. This service covers costs related to tools, clothing and equipment necessary for employment.

Demonstration case management (DCM): MHM service a person may receive after moving to the community. This service monitors and evaluates the person’s MHM community services and supports as they adjust in the community. DCM must be:

  • · Based on the person’s assessed areas of needs to live in their community.
  • · Documented in their MHM Transition Planning Tool (TPT), DHS-6759J.

    • Transition coordination: MHM service that provides coordination of activities to support a person who resides in a qualified institution to gain access to medical, social, education, financial, housing and other services and supports that are necessary to move to the community. For more information, refer to MHM Manual – Transition coordination.

    Transition coordinator: Professional who carries out the transition coordination service and supports a person to move from a qualified institution to the community with MHM.

    Lead agency: County, tribal nation or managed care organization (MCO).

    Eligibility

    A person is eligible to receive costs for clothing, tools and equipment for up to 365/366 days after their move into the community if they meet all the following criteria:

  • · The person moves to an MHM qualified community residence from an MHM qualified institution. For more information, refer to MHM Manual – Eligibility.
  • · The person is younger than age 65.
  • · The transition coordinator or demonstration case manager documents the person’s need for this service in the person’s TPT.
  • · The person is not able to access this service from other funding sources (e.g., community nonprofit organizations, Medical Assistance [MA] state plan services, waiver programs).

    • Waiver interaction

    If the person enrolls in a home and community-based services (HCBS) waiver program, they cannot receive costs for tools, clothing and equipment in addition to their waiver services.

    Covered services

    Covered items could include, but are not limited to:

  • · Items necessary for employment.
  • · Supplies necessary for employment.
  • · Uniforms or work-related clothing items (e.g., shirts, pants, steel-toe boots, suits, eye protection, hard hats, goggles).
  • · Respiratory protection.

    • Non-covered services

    This MHM service does not cover:

  • · Incentive payments (e.g., payments to an employer to encourage or subsidize the employer’s participation in a support program).
  • · Payments for vocational training.
  • · Direct compensation to supplement a person’s wage.
  • · Gift cards or cash directly to the person for tools, clothing and equipment.
  • · Items the employer is responsible to provide.

    • Limitations

    Tools, clothing and equipment are available during the person’s 365/366-day MHM community eligibility span, after their move from a qualified institution. Dates of service must be within the eligibility span. This service requires prior authorization through a service agreement. For more information, refer to the authorization, rates and billing section below.

    Costs for tools, clothing and equipment are not covered for people age 65 and older.

    Provider standards and qualifications

    Tools, clothing and equipment is a DHS enrollment-required service. For more information, refer to MHCP Provider Manual – MHM.

    The provider must:

  • · Maintain all applicable licenses, permits and registrations as required for their business.
  • · Provide services in a cost-effective and appropriate way to meet the person’s needs, as identified in their TPT.
  • · Adhere to all requirements and responsibilities.

    • License requirements

    The provider must be one of the following:

  • · County or tribal nation.
  • · Approved by DHS (compliance with MHCP waiver provider enrollment and signed MHM Transition Planning, Transition Coordination and Demonstration Case Management – Provider Assurance Statement, DHS-3879 (PDF).

    • Background studies

    Minn. Stat. Ch. 245C requires a licensed program to conduct background studies. Providers who have direct contact with the person must have a completed background study (for a complete list, refer to Minn. Stat. §245D.03). A provider must complete and submit individual background studies using New Electronically Transmitted Study (NETStudy) through DHS licensing.

    Authorization, rates and billing

    Service authorization

    The lead agency (or transition coordinator if the person does not have a lead agency) assigns an MHM demonstration case manager. The demonstration case manager is responsible to authorize the person’s MHM post-transition community services.

    This service requires a service authorization. DHS pays the provider as indicated on the service agreement.

    For instructions about authorizing MHM community services and how to receive prior authorization, refer to MHM Manual – Services.

    Rate

    The lead agency or provider claims the actual cost of the items purchased. The rates cannot exceed the rate limit in Long-Term Services and Supports (LTSS) Service Rate Limits, DHS-3945 (PDF).

    Billing

    The provider must:

  • · Plan and deliver services based on the person's needs and submit claims based on items actually purchased.
  • · Identify the product they submit for reimbursement in the claim remarks.
  • · Keep receipts of items purchased in the person’s record.

    • Additional resources

    MHM demonstration and supplemental services table (PDF)
    MHM Manual – Eligibility
    MHM Manual – Services
    MHM Manual – Transition coordination
    MHM TPT, DHS-6759J
    LTSS Service Rate Limits, DHS-3945 (PDF)
    MHM SSIS Reference Guide (PDF)

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