Work with long-term care (LTC) screening documents

Page posted: 8/3/26

This section of the manual provides instructions for data entry in the LTC screening document. The LTC screening document is located in the prior authorization subsystem. For overview information about that subsystem, refer to MMIS LTSS Manual – MMIS subsystems.

The LTC screening document captures information about:

· Activities related to long-term care consultation (LTCC).

· Screenings and assessments.

· Eligibility determination and program management for Alternative Care (AC), Brain Injury (BI) Waiver, Community Access for Disability Inclusion (CADI) Waiver, Community Alternative Care (CAC) Waiver, Elderly Waiver (EW) and Essential Community Supports (ECS).

Data in the LTC screening document supports the authorization of services and payment to providers for these programs. For information about service authorization, refer to MMIS LTSS Manual – Work with service agreements.

Note: The LTC screening document does not capture information about the Developmental Disabilities (DD) Waiver. For information about that waiver, refer to the DD Screening Document Codebook.

Instructions

For specific instructions, refer to the following pages in this manual:

· About the LTC screening document.

· Access the LTC screening document.

· LTC screening document navigation.

· LTC screening document screens.

· LTC screening document fields.

· LTC screening document activity types.

· LTC screening document and home and community-based services (HCBS) program eligibility spans.

· Use inquiry mode with an LTC screening document.

· Enter an LTC screening document.

· Open, reopen or change a program with an LTC screening document.

· Complete a functional needs update for AC and EW.

· Complete a 65th birthday reassessment for BI, CAC and CADI waivers.

· Update an existing LTC screening document.

· Record a reassessment.

· Close an HCBS program.

· Exception codes in the LTC screening document.

· Route an LTC screening document for additional approval.

· Delete an LTC screening document.

· Additional LTC screening document information.

Policy information

The Community-Based Services Manual (CBSM) contains policy, procedure and system information related to the programs referenced in this manual. Lead agency staff who manage and administer those programs use the CBSM as a reference and policy guide.