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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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8.3 Reporting Requirements

ISSUE DATE: 12/2017

Reporting types

Families must report changes that affect their eligibility. Failure to meet the reporting requirement may result in overpayments. See Chapter 14 (Overpayments).

Families are either:

  • · 12 Month Reporters
  • OR
  • · Schedule Reporters
  • For more information on determining whether a family is a Schedule Reporter and 12 Month Reporter, see Chapter 8.3.6 (Reporting types).

    All families must report the following changes within 10 calendar days after they occurred:

  • · A change in family income that puts the family over the maximum amount allowed for their family size (85% SMI).
  • - A change in income occurs on the day the participant receives the first payment reflecting the change in income.
  • · A permanent end to a parent’s authorized activity.
  • · A change in address or residence.
  • · Child school schedule if there is a change to a different school or new school schedule.
  • · A change in family status or household composition
  • · A change in citizenship or immigration status for any child receiving child care assistance.
  • · A change in a parentally responsible individual’s (PRI’s) visitation schedule or custody arrangement for any child receiving child care assistance.
  • · Families must report changes in provider to the CCAP agency and the provider at least 15 days prior to the change.
  • NOTE: A 15-day notice period is not required for a change in provider, when:

  • · A MN licensed provider’s license has been temporarily, immediately suspended OR
  • · There is imminent risk of harm to the health, safety, or rights of a child in the care of a legal nonlicensed provider, license exempt center, or a provider licensed by an entity other than the State of Minnesota.
  • The above changes must be reported, but changes only require verification when the change affects eligibility or the amount of the assistance payment. See Chapter 7.4 (Verification – 12 month eligibility) and Chapter 7.9 (Income Verification).

    Families who are Schedule Reporters must report additional information, including:

  • · A change in authorized activity status, this includes:
  • - Changes in employment, education or training status (starting, ending, or temporary breaks).
  • - Changes in employment or education schedule.
  • - Changes in job search participation.
  • Legal authority

    Minnesota Statutes 119B.025
    Minnesota Statutes 119B.095
    Minnesota Statutes 256P.07
    Minnesota Statutes 245A.07
    Minnesota Rules 3400.0040, subp. 4

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