Families may receive help paying for child care by sources other than CCAP. These other sources can help pay for expenses not covered by CCAP such as: copays, transportation or activity fees, the amount of a provider’s charge not covered by the CCAP maximum rate, and breaks or reductions in CCAP authorization or eligibility.
When a child care provider receives payment from other source for child care expenses, they have certain responsibilities.
Child care providers who accept payments from other sources must maintain family-specific documentation of payment source, amount, types of expenses, and time period covered by the payments. The CCAP agency may request that this documentation be provided if there are concerns about a particular case. CCAP should not be billed for costs covered by other sources. The provider is responsible for ensuring proper billing. Providers may use the Child Care Assistance Program Financial Tracking Form DHS-5318-ENG (PDF) to record third party payments.
If a provider receives payment from other sources for the family’s copay, the provider should indicate on the billing form that the copay was paid or that there was a payment agreement.
Providers can refer to Information for child care providers: How Early Learning Scholarships work with the Child Care Assistance Program (DHS-7056) for more information about layering funding sources.
The Post-Secondary Child Care Grant is available to students not receiving MFIP who attend eligible post-secondary institutions and are enrolled at least half-time. If eligible, a student can be awarded a grant for each academic term per eligible child. The grant may be paid to the family or to the family’s child care provider. More information on the grant can be found on the Minnesota Office of Higher Education’s website.
Families can receive both CCAP and a Post-Secondary Child Care Grant. When the family receives a Post-Secondary Child Care Grant:
Early Learning Scholarships increase access to high-quality early childhood programs for three- and four-year-old children with the highest needs. Children birth to two years old are eligible if they meet certain criteria. Early Learning Scholarships are paid directly to the child care provider. More information on Early Learning Scholarships can be found on the Minnesota Department of Education’s website.
Families can receive both CCAP and an Early Learning Scholarship. When a family receives an Early Learning Scholarship:
See Chapter 9.15.24 (Head Start Full Day Integrated Child Care) for information about when CCAP payments can and cannot be made for a child attending a Head Start program.
A family may have a Child Care Support Order stating the noncustodial parent pay a percentage or a set amount of the child care expenses.
If the noncustodial parent is making payments directly to the provider:
If the noncustodial parent is making the payment to the custodial parent, the payment is counted as income to the custodial parent.
Minnesota Statutes 119B.09, Subd. 11
Minnesota Statutes 119B.12, Subd. 2