Skip To: Main content|Subnavigation|
Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
DHS Home CountyLink Home Manuals Home Bulletins
Advanced Search
Show/Hide Table of Contents  

9.15.6 Extended Eligibility

ISSUE DATE: 10/2018

Permanent end to activity

When a parent has a permanent end to their only authorized activity (for all activities besides job search outside of an Employment Plan), the family continues to be eligible for up to three months or until their next redetermination, whichever occurs first.

Extended Eligibility applies in all of these situations:

  • · A parent’s employment or education activity ends permanently
  • · An MFIP or DWP participant is sanctioned for not participating in all Employment Plan activities and is not participating in authorized activities outside of an Employment Plan
  • · A parent’s MFIP or DWP ends and the parent is not in an employment, education or training activity outside of an employment plan
  • · A parent’s MFIP or DWP ends and the parent’s participation in an activity is unknown
  • · A parent receiving assistance under MFIP/DWP Child Care for Student Parents stops attending school
  • · A parent receiving Basic Sliding Fee, Transition Year or Transition Year Extension child care applies for MFIP and is not in an authorized activity or their participation in an activity is unknown
  • · Another parent moves into the household and is not in an authorized activity
  • · A parent’s unable to care status has expired in a 2 parent household.
  • During the Extended Eligibility period, the family does not lose eligibility or have Service Authorizations suspended.

    Requirements at the end of a family’s Extended Eligibility

    At the end of the Extended Eligibility period, the parent must be participating in an authorized activity for eligibility to continue:

    o If the activity is employment, the parent does not have to meet minimum work requirements until redetermination.

  • o If the activity is education, the parent must meet the education the criteria in the agency’s county and tribal child care fund plan.
  • o If the parent is not participating in an authorized activity at the end of Extended Eligibility, the agency can approve the case to close or place the case on Temporary Ineligible (TI) status. See Chapter 8.6 (Temporary Ineligibility).
  • Extended Eligibility at application

    A parent that met eligibility requirements at application and had a permanent activity end after the application date is eligible for Extended Eligibility when their authorized activity ended.

    Workers must take the following steps in MEC2 to put the parent into Extended Eligibility at application:

  • · Approve the application with the activity/activities with an end date
  • · Once the case is approved eligible, go back into the earliest period that you want to end the activity
  • · Go into the Activity (Employment, Education, or Support Activity) that you want to end
  • · Click Edit to put into edit mode and enter an end date
  • · Click save. Extended Eligibility will populate with begin date and Expires date 3 months out.
  • An MFIP or TY family requesting retroactive care would not be eligible for Extended Eligibility if the parent’s activity ended prior to the date of application.

    Authorization and payments during Extended Eligibility

    Do not reduce the number of hours authorized unless the family asks for a reduction. Do not increase the number of hours authorized. Continue to pay for child care during the Extended Eligibility period. Give a 15 day adverse action notice before terminating care at the end of the Extended Eligibility period.

    New activity reported

    If a parent reports that they have started a new activity prior to the end of their Extended Eligibility period, the family continues to be eligible (under the 12 month eligibility policies) and the case moves out of Extended Eligibility.

  • · Employment activities that do not meet minimum activity requirements are allowed through the end of the family’s 12-month eligibility period. Do not close CCAP for not meeting minimum employment requirements until redetermination. Do not reduce authorized hours unless the family is a Schedule Reporter.
  • · Education activities must be approved before the case moves out of Extended Eligibility. Keep the family on Extended Eligibility until their education plan is approved.
  • - If the family’s plan is approved after Extended Eligibility ends but before the end of their 12-month eligibility period, care can be paid retroactively to the date that Extended Eligibility expired through the end of the family’s 12-month eligibility period.
  • · If the family does not report their new activity until after their case closes at the end of their Extended Eligibility but verifies that their new activity started before Extended Eligibility ended, care can be paid retroactively to the date that Extended Eligibility expired through the end of the family’s 12-month eligibility period.
  • · A parent in a 2-parent household on extended eligibility due to unable to care status that expired either needs to re-verify unable to care status or be in an authorized activity by the end of Extended Eligibility period.
  • Permanent versus temporary ends in activity

    If a parent reports an end in their activity, consider the end permanent unless the family reports the end is temporary. For more on temporary changes in activity, see Chapter 9.12 (Authorization changes during the 12- month eligibility period) and Chapter 9.15.3 (Care during temporary leaves of absence).

    If a parent experiences an end in activity that they believe is temporary and later understand to be permanent, they must report the change. Begin the family’s Extended Eligibility period the date the family indicates the change became permanent.

    Legal authority

    Minnesota Statute 119B.025
    Minnesota Statute 119B.105

    Rate/Report this pageReport/Rate this page

    © 2018 Minnesota Department of Human Services Updated: 10/1/18 12:03 PM | Accessibility | Terms/Policy | Contact DHS | Top of Page | Updated: 10/1/18 12:03 PM