Before you can authorize payment to any provider, that provider must register with your county or tribe. Providers must register with the county or tribe that serves the family. Registration is the process you use to determine whether the provider chosen by a family meets the requirements necessary to receive payment from the Child Care Assistance Program.
Register and authorize care with the provider chosen by the family before making payment. See Chapter 9.3 (Payments to Providers).
Agencies should register any provider that requests to serve CCAP children and documents their eligibility using the appropriate Department of Human Services (DHS) registration forms. Providers are allowed to register even if they are not currently caring for children receiving child care assistance.
Agencies must reauthorize providers by renewing their registration at least every two years. See Chapter 11.24 (Provider renewal).
The agency will send a provider registration and acknowledgement packet explaining the registration process, including a request for basic information regarding the provider, the provider’s payment policies, and the provider acknowledgment to all providers. The provider must complete and sign the registration and acknowledgment form, agreeing they have read and understand the statements on the form.
Providers licensed by a state other than Minnesota, and providers licensed by a tribe, who are providing child care services in the licensing state or in the area under the licensing tribe’s jurisdiction, must provide verification of their license as part of the registration process.
Use the following letters/notices for all provider types listed below. The templates of letters/notices are on eDocs.
DHS recommends making a copy of the Minnesota Child Care Assistance Program (CCAP) Child Care Provider Guide DHS-5260 (PDF) available to all providers.
Send the appropriate Provider Registration and Acknowledgement form based on the provider type:Licensed centers
Child care centers licensed by Minnesota, another state or a tribal licensing agencyLicensed family child care
Family child care providers licensed by Minnesota, another state or a tribal licensing agencyCertified license exempt centers
Centers exempt from licensing that have been certified by the Minnesota Department of Human Services.Legal nonlicensed providers
Minnesota Statutes 119B.125
Minnesota Statutes 119B.011, Subd. 19a