Require all providers to report IMMEDIATELY to the CCAP agency:
When a child’s attendance drops to less than half of their authorized hours or days for a four-week period, providers must report this in the Comments section of the Billing Form. Other attendance information may be reported on the Billing Form or by notifying the family’s CCAP worker.
Legal nonlicensed providers and license-exempt centers must report certain health and safety incidents to the CCAP agency. The CCAP agency must report the incident(s) to the agency’s policy specialist at the Department of Human Services.
Incidents that must be reported are:
The Death, Serious Injury, Maltreatment Report Form (DHS-7583) can be used by providers and CCAP agencies to report these incidents. This is an optional form. Reports can also be made using other methods.
In addition, require legal non-licensed providers to report all changes that require reauthorization. See Chapter 11.24 (Provider reauthorization).
Within 24 hours of receiving a complaint concerning the health or safety of children under the care of a legal nonlicensed provider, an agency must relay the complaint to:
If a compliant against a legal nonlicensed provider is substantiated, upon receiving notice of a substantiated complaint, the provider’s registration should be closed unless the conditions underlying the substantiated complaint have been corrected.
If a complaint against a legal nonlicensed provider is substantiated by the county’s child protection agency, the county must keep a record of the substantiated complaint as provided in Minnesota Statutes, section 626.556.
If a complaint is substantiated by the county’s public health agency, local law enforcement, and/or other agencies with jurisdiction to investigate the complaint, the county must keep a record of the substantiated complaint for three years. Upon request, information governing substantiated complaints shall be released to the public as authorized under Minnesota Statutes, chapter 13.
Federal Child Care and Development Fund, 45 C.F.R. Part 98
Minnesota Statutes 626.556, subd. 10e
Minnesota Statutes, chapter 13
Minnesota Statutes 119B.125
Minnesota Rules 3400.0120, subp. 5
Minnesota Rules 3400.0140