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Minnesota Department of Human Services Child Care Assistance Program (CCAP) Policy Manual
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11.27 In-Home Child Care Requests Provider Information

ISSUE DATE: 12/2016

CCAP will only allow child care assistance for care authorized in the child’s home if the child’s parents have authorized activities outside of the home (or in a two parent household, one parent has been determined unable to care) and if one or more of the following circumstances are met:

  • · The parents’ authorized activity is during times when out-of–home care is not available or when out-of-home care would result in disruption of the child’s nighttime sleep schedule. If child care is needed during any period when out-of-home care is not available, in-home care can be approved for the entire time care is needed OR
  • · The family lives in an area where out -of -home care is not available OR
  • · A child has a verified illness or disability that would place the child or other children in an out-of-home facility at risk or create a hardship for the child and the family to take the child out of the home to a child care home or center.
  • In-Home Child Care Requests

    When requesting in-home child care, the parent must complete the Parent Request for In-Home Child Care (PDF) (DHS-6475) and submit the form with the appropriate documentation to their Child Care Assistance Worker.

  • · If the request is based on out-of-home care not being available, the parent must contact Child Care Aware to obtain either a listing of licensed programs in their area or a written statement if there are no licensed programs available to meet the family’s needs. If there are licensed programs available, families must contact all providers on the listing and document the reason(s) why those programs do not work for them. Additionally, if no licensed programs are available to meet the family’s needs, parents must also provide a reason(s) as to why care cannot be provided in the legal nonlicensed (LNL) provider’s home and why care must be provided in the child’s home.
  • · If the request is based on the child’s illness or disability, the parent must provide documentation of the child’s illness or disability. A statement from a doctor or qualified professional needs to be submitted, verifying and describing the child’s condition, and identifying that care should be provided in the child’s home. Although not required, the parent may also add an explanation about why in-home care is requested. This explanation may describe how the child is at-risk to self or others or the illness or disability creates hardship for the family and/or child.
  • The county should submit completed requests, including all required documentation, to DHS for consideration. The county will receive a letter indicating whether the request was approved or denied. Only cases approved by DHS for an exception can be authorized. Dates of approval are limited to 12 months and in-home care can be authorized retroactive to the effective date of approval on the official letter from DHS, contingent on the parent(s) being in an authorized activity and the provider being approved as a CCAP provider. For approved cases, follow the MEC2 User Guide instructions for entering the information on the “Child’s Provider” window.

    Once the exemption ends at the end of the 12 month period, if in-home care is still needed, parents must complete a new in-home care request and submit new documentation.

    See Chapter 9.6 (Payment to Families) for further information on when a provider cares for children in the children’s own home.

    Employing In-Home Child Care Providers

    To ensure that all persons employed as in-home child care providers receive the wages they are legally entitled to, the U.S. Department of Labor, Wage and Hour Division has information for parents or guardians receiving assistance under the Child Care Assistance Program, Foster Care Assistance, Child Welfare, or any other state funded program, alerting them to their legal obligations to pay minimum wage and overtime to such care providers.

    Fact Sheets on minimum wage and overtime provisions of the FLSA are available at Provide these guides to all people who employ in-home providers.

    Legal Authority

    Minnesota Statutes 119B.011, Subd. 19
    Minnesota Statutes 119B.09, Subd. 5, 10 and 13
    Minnesota Statutes 119B.125
    Minnesota Rules 3400.0035, Subp. 7-9

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