When we make updates to the manual, we will document them on this page.
Date | Page | Action |
7/31/25 | General guidance about DWRS compensation thresholds | Updated the DWRS compensation thresholds information with the Jan. 1, 2029, implementation timeline |
7/31/25 | Home page | Updated the DWRS compensation thresholds section |
6/27/25 | Provider information and attestations | Made the following changes: · Clarified instructions in the provider business information section· Updated instructions in the contact information for cost report preparers section |
4/8/25 | Glossary | Added a note to the authorized agent definition to explain some authorized agent usernames do not have the “admin.” prefix during the 2025 cost reporting cycle |
4/8/25 | Authorized agents and provider users | Added a note to explain some authorized agent usernames do not have the “admin.” prefix during the 2025 cost reporting cycle |
12/31/24 | Glossary | Made the following changes: · Added definitions for benefit and direct care staff compensation· Clarified definitions for authorized agent and program support |
9/30/24 | Home page | Added a section about DWRS compensation thresholds that links to the new page |
9/30/24 | General guidance about DWRS compensation thresholds | Posted a new page with information about how DHS will use reported costs to determine compliance with the compensation threshold policy |
7/23/24 | Client programming and support costs | Clarified information in the examples of costs and allocations related to programming and support for people who receive services |
7/15/24 | Authorized agents and provider users | Added a note to the setting up provider user accounts section about staff email address instructions |
7/5/24 | Guide for family providers | Clarified information in the what cannot be included in the cost report section |
6/6/24 | Guide for family providers | Added a note to the staff wages and benefits section about what to do if the organization did not withhold payroll taxes for an employee |
6/6/24 | Administrative and program support benefits – employees | Added a note to the employee payroll taxes section about what to do if the organization did not withhold payroll taxes for an employee |
6/6/24 | Direct care and supervisor benefits – employees | Added a note to the employee payroll taxes section about what to do if the organization did not withhold payroll taxes for an employee |
2/12/24 | Cost categories | Made the following changes: · Updated the main cost category titles· Clarified information about the direct care worker cost sub-categories· Clarified information throughout the page |
2/7/24 | Submission instructions | Clarified instructions throughout the page |
1/29/24 | Submission instructions | Updated the email address to contact the DWRS Cost Reporting Team |
1/29/24 | Guide for family providers | Updated the email address to contact the DWRS Cost Reporting Team |
1/29/24 | Authorized agents and provider users | Updated the email address to contact the DWRS Cost Reporting Team |
12/29/23 | Guide for family providers | Made the following changes: · Added a note that this guide might be useful for smaller organizations that provide services to only a few people or do not have many employees· Updated step 4 to indicate that it is optional to log in as a provider user if the organization will use their authorized agent account to complete the report· Updated the examples to include an additional employee |
12/28/23 | DWRS cost reporting resources | Added a link to DHS – List of all DWRS services |
6/21/23 | Glossary | Updated definition for dual-role user |
4/21/23 | · Guide for family providers· Authorized agents and provider users· Submission instructions | Updates to explain that the authorized agent now can complete, make corrections and submit the cost report using their authorized agent account, without creating a separate provider user account |
4/21/23 | DWRS cost reporting resources | Added and updated links to tools |
7/25/22 | Home page | Added a link to the new page, Guide for family providers |
7/11/22 | Guide for family providers | New page with instructions for family providers to complete their cost report so they do not have to navigate the larger manual |
7/11/22 | Provider information and attestations | Clarified that this section gathers information about all annual unique recipients within the reporting year |
5/12/22 | Authorized agents and provider users | Made the following changes: · Added screenshots of the login screen and contact information screen· Added a list of sections on which the provider user will enter provider and cost information· Added an example of a dual-role user |
5/11/22 | Direct care and supervisor payment cost allocations – contractors | Added information about allocations for program plan support |
5/11/22 | Direct care and supervisor cost allocation – employees | Added information about allocations for program plan support |
4/6/22 | Submission instructions | New page with instructions on how to review and submit the organization’s cost report |
4/6/22 | General and administrative costs and cost allocation | Made the following changes: · Clarified that the cost report preparer should not report a home mortgage as a facility cost· Added a quick tip to explain that even if the cost report preparer thinks the organization does not have a general and administrative cost, they should report the organization’s yearly DHS licensing and fee costs on this section |
4/6/22 | Day program facility costs | Clarified that this section is for DWRS day programs only |
4/6/22 | Direct care and supervisor benefits – employees | Clarified information about employee payroll taxes |
4/6/22 | Direct care and supervisor wages – employees | Clarified that this section collects information for the annual (i.e., entire year) reporting period, not just a weekly/monthly rate of what the staff member is paid |
4/5/22 | Administrative and program support benefits – employees | Clarified information about employee payroll taxes |
4/5/22 | Administrative and program support wages – employees | Made the following changes: · Clarified that this section collects information for the entire reporting year, not just a weekly/month rate of what the staff member is paid· Clarified that the cost report preparer should not include a family provider of residential services that only provides direct care on this section; report these costs on the direct care and supervisor wages – employees section |
4/5/22 | Revenues | Made the following changes: · Clarified that the cost report preparer must include all of the organization’s DWRS revenue for the entire reporting year—not the organization’s monthly or weekly rate· Clarified that annual cost means the annual costs actually billed to DHS, not an estimate· Added a link to DHS – How to read your remittance advice |
4/5/22 | Provider information and attestations | Made the following changes: · Added references to Unique Minnesota Provider Identifier (UMPI)· Added an explanation about when DHS gives reporting entities a placeholder Federal Employer Identification Number (FEIN)· Added a quick tip to clarify that unless the organization filed paperwork to become a non-profit or government entity, the organization IS a for-profit organization· Clarified information about the cost-reporting period |
4/5/22 | Glossary | Added definitions for the following terms: · Annual costs· Annual recipients· Authorized agent· Dual-role user· National Provider Identifier (NPI)· Provider user· Unique Minnesota Provider Identifier (UMPI) |
4/5/22 | Home page | Made the following changes: · Added a link to DHS – Frequently asked questions about DWRS cost reporting· Added references to Unique Minnesota Provider Identifier (UMPI) |
6/22/21 | Home page | Updated the “what to include” section to: · Explain that organizations should report all revenues and costs within their Federal Employer Identification Number (FEIN) or tax ID· Add an example |
5/19/21 | Authorized agents and provider users | New page with information about: · Authorized agent accounts· Authorized agent role and tasks· Provider user accounts· Provider user role and tasks· Dual-role users |
4/22/21 | Home page | Made the following changes: · Clarified that if an organization fails to complete a report by the deadline and it is 90 days overdue, DHS must suspend payments until the report is completed· Clarified that a cost report must include 12 months of business costs, and that 12-month period cannot be more than 18 months from the submission day |
4/12/21 | Home page | Added information about 2021 reporting For more information, see the April 12, 2021, eList announcement |
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