Administrative and program support payments – contractors
Page posted: 2/12/21
This section of the cost report collects information about administrative and program support staff who perform their duties:
Do not include the same staff member on more than one section of the cost report. The cost preparer should consider the percentage of time the staff member spent in billable direct care services and non-billable administrative and program support services. Include staff members on the section where they spent more than half of their time.
Do not include staff members on this section if their primary job functions are direct care or direct care supervision. Instead, report these payments on the direct care and supervisor payment allocations – contractors section.
Category | Instructions |
Working job title | Provide the working job title for each administrative and support staff member who is working: If the organization has multiple contractors, temporary workers or per diem staff members with the same title (e.g., accounts payable clerk or housekeeper), group them together on the same row. |
Position type | Use the drop-down menu to select the position type that best fits the job functions for each working job title. DHS provides the most position types for convenience. If none of the position types accurately represent the staff member’s primary duties, select the “all other” option. For staff members who fulfill multiple position types (e.g., contractors with job duties in general administration and accounting), choose the position type that best fits the staff member’s primary duties. Example: An organization has contractors who perform both human resources and accounting functions. The organization assigns these contractors to the position type in which they spend the greatest portion of their time. |
Total FTE paid during reporting period | Provide the total number of full-time equivalent (FTE) contractors, temporary workers and per diem workers who received payments during the reporting period. For consistency across all cost reports, approximate FTE based on a 2,080-hour work year. Example: Riku was a full-time contractor who filled an organization’s information technology position for the first three months of the fiscal year. Then, Riku left the organization. The position was vacant for two months until the organization hired Miriam, a new information technology contractor. She worked for the remaining seven months of the fiscal year. For the fiscal year, the position was filled for 10 out of 12 months, so the provider reports .83 FTE (i.e., 10 months divided by 12 months), because the position has a full-time work schedule (i.e., 40 hours per week). |
Total payments | Provide the total of actual payments made to contractors, temporary workers and per diem workers during the reporting period. |
Next step
Next, review administrative and program support payment cost allocation – contractors.
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