AASD and DSD eList announcement

Date: Sept. 3, 2024
To: Lead agency staff, service providers and other interested parties
From: DHS Aging and Adult Services and Disability Services divisions
Purpose: To provide an update on the MnCHOICES revision project about legacy systems retirement
Effective: Oct. 1, 2024
Contact: MnCHOICES Help Desk Contact Form, DHS-6979

MnCHOICES legacy systems retirement

On Oct. 1, 2024, DHS will remove legacy assessment and support planning tools used by lead agencies and other assessment/support planning tools used by managed care organizations (MCOs) from DHS – Searchable document library (eDocs). We will discontinue these documents to make sure all agencies use the MnCHOICES revision.

Effective Oct. 1, 2024, lead agencies will no longer be able to use the following documents to complete their work:

· Community Alternative Care (CAC) Application/Reassessment Support Plan, DHS-3614

· Community Support Plan, DHS-4166

· Determination of Age-Appropriate Dependencies for Children Who Use Long-Term Care, DHS-3428C

· Health Risk Assessment Screening Document – Minnesota Senior Care Plus (MSC+), Minnesota Senior Health Options (MSHO) and Special Needs BasicCare (SNBC), DHS-3427H

· Instructions for 6791B: The MnCHOICES Community Support Plan with Coordinated Services and Supports Form, DHS-6791C

· Instructions for Completing the CAC Application/Reassessment Support Plan, DHS-3614A

· Instructions to Complete the Long-Term Services and Supports Assessment and Program Information and Signature Sheet, DHS-2727A

· Long-Term Care Screening Document – Telephone Screening, DHS-3427T

· Long-Term Services and Supports Assessment and Program Information and Signature Sheet, DHS-2727

· Minnesota Health Risk Assessment Form, DHS-3428H

· Minnesota Long Term Care Consultation Services Assessment Form, DHS-3428

· Minnesota Long Term Care Consultation Services Assessment Form: SW Section, DHS-3428A

· Minnesota Service Change Form for Elderly Waiver (EW) and Alternative Care (AC) Participants, DHS-3428G

· MnCHOICES Community Support Plan with Coordinated Services and Supports Form, DHS-6791B

· MnCHOICES Coordinated Services and Supports Plan Signature Sheet, DHS-6791D

· Omnibus Budget Reconciliation Act (OBRA) Level I Criteria – Screening for Developmental Disabilities or Mental Illness, DHS-3426

· Person’s Evaluation of Foster Care, Customized Living or Adult Day Service, DHS-3428Q

· Supplemental Waiver Personal Care Assistance (PCA) Assessment and Service Plan, DHS-3428D

Background information

On July 1, 2024, DHS started Phase 4 (the final transition period) of the extended partner-advised rolling launch of the revised MnCHOICES application. Phase 4 ends on Sept. 30, 2024. During Phase 4, lead agencies should:

· Have 100% of staff members conduct all work in MnCHOICES revision.

· Finish all existing assessments and support plans in legacy systems by Sept. 30, 2024. MnCHOICES 1.0 assessments and support plans not completed by Sept. 30, 2024, will not migrate to MnCHOICES revision.

Effective Oct. 1, 2024, legacy systems will no longer be available.

Exception: Six counties currently contract with public health nurse agencies that use the legacy personal care assistance (PCA)/Community First Services and Supports (CFSS) document to conduct PCA/CFSS reassessments. DHS will work with these counties to move their work to the MnCHOICES revision after Sept. 30, 2024.

For more information about Phase 4 of the rolling launch, refer to the June 7, 2024, eList announcement. For more information about the rolling launch of the revised MnCHOICES application, refer to the Nov. 9, 2023, eList announcement.

Terminology

Legacy systems: MnCHOICES 1.0 assessment and support plan applications, legacy assessment and support planning tools and other assessment/support planning tools used by MCOs.

MnCHOICES revision: The vendor-hosted version of MnCHOICES that will replace all legacy systems.

More information

For general information about MnCHOICES, refer to DHS – MnCHOICES. For specific information about MnCHOICES updates, refer to PartnerLink – MnCHOICES.

Previous eList announcements

AASD LEAD AGENCY ARCHIVE | DSD LEAD AGENCY ARCHIVE | DSD STAKEHOLDER ARCHIVE