Title III Administrative and Financial Requirements Policy #6: Title VI & Title III Coordination
This content is part of a public comment period. For more information, refer to Minnesota Board on Aging – State Plan on Aging.
Authority Reference | OAA Sections 306(a)(11)(B), 307(a)(21)(A) & 614(a)(11) 45 CFR 1321.53 |
Operating Category | Title III Administrative and Financial Requirements |
Policy
1. The Older Americans Act establishes legal obligations for state units on aging, AAAs, and service providers to serve American Indians throughout Minnesota.
2. Further, the OAA requires state units on aging, AAAs, service providers, and Title VI grantees to coordinate programs under Title III and under Title VI.
3. Federal rules require state units on aging to have policies and procedures in place to identify the following:
A. How the State’s aging network, including area agencies on aging and service providers, will provide outreach to Tribal elders and family caregivers regarding services for which they may be eligible under Title III and/or VII;
B. The communication opportunities the State agency will make available to Title VI programs, including technical assistance on how to apply for Title III and other funding opportunities, meetings, email distribution lists, presentations, and public hearings;
C. The methods for collaboration on and sharing of program information and changes, including coordinating with area agencies and service providers where applicable;
D. How Title VI programs may refer individuals who are eligible for Title III and/or VII services.
E. How services will be provided in a culturally appropriate and trauma-informed manner; and
F. Opportunities to serve on advisory councils, workgroups, and boards, including area agency advisory councils, as set forth in § 1321.63.
4. Coordination needs to occur between AAAs and Title VI grantees in their PSA as well as for AAAs to serve American Indian elders living in their respective PSAs who are unaffiliated with a Tribal nation in Minnesota. The goal of meaningful coordination is providing access to services and avoiding duplication in services.
Procedures
1. MBA will work through its Native American Elders Coordinator and as part of ongoing Tribal consultation to promote active opportunities for communication and collaboration with Title VI grantees related to Title III and other funding opportunities as well as key meetings, presentations, workgroups, or public hearings occurring in their geographic area.
2. AAAs are strongly encouraged to work through MBA’s Native American Elders Coordinator to connect with organizations serving American Indian elders across Minnesota as well as with Title VI grantees.
3. AAAs must annually provide Title VI grantees with the names and contact information for service providers offering Title III services, as well as a description of those services, in order to assist with referrals for individuals who are eligible for Title III and/or VII services. AAAs operating in PSAs with larger population centers must also share this same information with representatives of Tribal urban offices, regardless of whether the Tribe managing the urban office is also a Title VI grantee.
4. On an annual basis, AAAs should share staff contact information with Title VI grantees located in their PSA to help keep up-to-date on key staff contacts. AAAs operating in PSAs with larger population centers must also share staff contact information with representatives of Tribal urban offices, regardless of whether the Tribe managing the urban office is also a Title VI grantee.
5. AAAs are strongly encouraged to invite Title VI grantee representatives to serve on their advisory councils, governing boards, and any special committees or workgroups.
6. AAAs are encouraged to meet with Title VI grantees in their PSA at least annually to share information about programs, services, and future plans. AAAs are encouraged to include service provider representatives in these meetings and solicit input about how to make services more culturally responsive and trauma-informed.
7. AAAs must invite Title VI grantees to participate in caregiver consultation training at no cost.
8. Regularly occurring opportunities for communication include the following:
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