MBA Operations Policy #13: Reallotment

This content is part of a public comment period. For more information, refer to Minnesota Board on Aging – State Plan on Aging.

Authority Reference	Older Americans Act Sections 304(b) and 703(b) 45 CFR Part 1321.9(c)(2)(ix)
Operating Category	MBA Operations

Policy

1. MBA expects that AAAs will fully expend their Older Americans Act funding within the timeframe funds are available. MBA and AAAs are aware that demand for services exceeds available funding and therefore want to ensure allocated funding is strategically, efficiently, and fully spent.

2. Annual formula grant award allocations of OAA Title III and Title VII funds have a project period of two years, and all grant activities must occur within the project period.

3. MBA also recognizes it is the policy of the Administration for Community Living to ensure Older Americans Act funding is fully spent. MBA is obligated to annually certify to the Assistant Secretary for Aging:

A. Whether MBA will fully expend its Title III and Title VII formula grant funds during the project period of the grant award;

B. Whether MBA will not fully use its Title III or Title VII formula grant funds during the project period of the grant award and therefore intends to release unused funding to the Assistant Secretary for Aging as well as the Parts and amounts of any funding that will be released;

C. Whether MBA requests any Title III or Title VII formula grant funds released from other states that Minnesota AAAs can receive and expend.

D. If additional funds can be utilized, MBA must submit a brief statement justifying the need for additional funds. The statement must identify the Parts of Title III and/or VII for which funds are being requested.

4. Reallotted funds are one-time awards and there is no assurance additional reallotted funds will be received in future years. Reallotted funds do not impact allocation of funds in future years.

5. Any reallocated funding from other states must be distributed to AAAs through the Intrastate Funding Formula.

Procedures

1. ACL has an established process by which State units on aging must report about the reallotment process. By early September of each year, MBA must certify the following:

A. Whether MBA will fully use its Title III and Title VII funds during the project period of the grant award;

B. Whether MBA will not fully use its Title III or Title VII funding and therefore will release Title III and/or Title VII funds back to the Assistant Secretary;

C. Whether MBA requests reallotted funds from other states that will be used within the current project period of the current year grant.

2. In the event MBA plans to certify to ACL its intention to return any unused funds, MBA will first notify AAAs about this intention.

3. In the event MBA receives reallotted funds from other states, MBA will share this information with AAAs and distribute the funding through the IFF.

4. AAAs receiving any reallotted Older Americans Act funding must spend the reallotted funding by September 30th of the following year. For example, Older Americans Act funding reallotted from federal fiscal year 2023 must be fully spent by September 30, 2025.