MBA Operations Policy #2: MBA administrative budget

This content is part of a public comment period. For more information, refer to Minnesota Board on Aging – State Plan on Aging.

Authority Reference	OAA, Sec. 308(b) 45 CFR 1321.9(c)(2)(iv) 45 CFR 1321.9(c)(2)(vii) Minnesota Statutes 256.975
Operating Category	MBA Operations

Policy

1. Federal Funds

A. The MBA shall deduct five percent of its Title III allotment for State administration pursuant to Sec. 308(b) of the OAA. This deduction occurs prior to deducting and allocating amounts for AAA administration.

B. After deductions for MBA and AAA administration, the MBA shall also deduct required funding from its allotments for Title III-B and Title VII for the Office of the Long-Term Care Ombudsman, consistent with MBA Operations Policy #3: Funding the State Long Term Care Ombudsman.

C. Federal funds may be used to pay up to 75 percent of the costs incurred for overall administration of the State Plan on Aging.

2. Non-Federal Resources –

State funds must be used to pay at least 25 percent of the costs incurred for State Plan Administration, consistent with Title III Administrative and Financial Requirements Policy #4: Non-Federal Share (Match).

3. Funding may be used to provide administrative support for Minnesota Information Referral and Assistance activities.

Procedures

1. The MBA calculates the amount to be deducted from its Title III allotment for State Plan Administration at the same time it provides information to AAAs on administrative allocations for each AAA.

2. The MBA documents expenditures from state funds as part of its federal reporting obligations.

3.The MBA will annually share with the MBA Executive Committee how MBA is meeting its non-federal share requirements at the September Board meeting.