AAA Operations Policy #3: AAA Administrative Budget

This content is part of a public comment period. For more information, refer to Minnesota Board on Aging – State Plan on Aging.

Authority Reference	OAA, Sec. 304(d)(1)(A), 308(b), and 309 (b)(1) 45 CFR 1321.9(c)(2)(iv)
Operating Category	AAA Operations

Policy

1. Federal Funds

A. The MBA shall make available an amount not to exceed 10 percent of its Title III allotment for Area Plan Administration. This deduction occurs after deducting five percent for State Plan administration pursuant to Sec. 308(b) of the OAA and prior to deducting required amounts to fund the Office of the Long Term Care Ombudsman. Funds shall be allocated pursuant to the intrastate funding formula which meets the requirements of the OAA and is approved by the ACL.

B. Federal funds may be used to pay up to 75 percent of the costs incurred for overall administration of Area Plans and activities to fulfill the mission of the AAA as described in 45 CFR 1321.55, including development of private pay programs or other contracts and commercial relationships consistent with AAA Operations Policy #s 7: Contracts and Commercial Relationships and #8: Private Pay Programs.

C. A more complete description of allocation of administrative funds is incorporated in MBA Operations Policy #5: Intrastate Funding Formula.

2. Non-Federal Resources

Requirements related to non-federal share for Area Plan Administration are described in Title III Administrative and Financial Requirements Policy #4: Non-Federal Share (Match).

Procedures

1. MBA provides information on administrative allocations for each AAA at three different points in time and refers to these as preliminary, full, and final allocations.

2. MBA relies on ACL sharing information with MBA in order for MBA to provide AAAs with information on preliminary, full, and final amounts of OAA-funded administrative allocations.

3. MBA will share preliminary amounts for OAA-funded administrative allocations as early as possible in the calendar year to assist AAAs with their planning for the following Area Plan year.

4. MBA will share full and final amounts for OAA-funded administrative allocations as ACL makes that information available.